Lowongan Kerja Project Officer - KARINA, East Jakarta

Job Title : Project Officer
Location : East Jakarta
Division  : Program

BACKGROUND TO THE ROLE

KARINA (Caritas Indonesia) is the humanitarian arm of the Bishops’ Conference of Indonesia based in East Jakarta and is officially considered as a member of the Caritas Internationalis confederation. Karina is established in 2006 with focus on disaster management issue which is translated into 4 programs, namely DRR, Diocesan Accompaniment, Promotion and Identity, and Capacity Building for Emergency Response designed for 2011-2013 period KARINA (Caritas Indonesia) acts as a coordinating and facilitating body for all the 37 Dioceses/archdiocesesincorporated under the Bishops’ Conference of Indonesia.

Caritas Palembang/Pansos Bodronoyo has a project to strengthen the resilience and preparedness of the communities in question to deal with the risks, an economic empowerment program that focuses on disaster risk reduction. The goal of this project is The Improvement of socio-economic welfare of the households in the vulnerable areas of disaster in Bengkulu and Jambi so they can reduce disaster risks. Karina is also running the Diocesan Accompaniment Project. The Goal of this project is to strengthen the Diocesan Caritas network in Indonesia as a socio pastoral body of Diocese capable of working in professional, sustainable, accountable and committed way at the service of a vital network of Diocesan Caritas in order to serve the poorest of the poor.
REPORTING TO

Project Coordinator

CONTRACT DURATION

The contract will be until June 2014

DETAILS OF ROLES AND RESPONSIBILITIES

KEY REPONSIBILITIES
Under the direct supervision of KARINA’s Project Coordinator, the Project  Officer will be responsible for providing accompaniment, monitoring, evaluation and reporting to KARINA.

TASKS/DUTIES

• Accompaniment Diocesan Caritas Palembang/Pansos Bodronoyofor socio economic project (half of the time).The main task and responsibilities of Project Support Officer is to assist Project Manager and Field Project coordinator in project management, finance, and resources required for project implementation, monitoring, evaluation and report. This person is Karina staff who will assist Pansos in Project Implementation and will report to Program Manager and Director of Karina –KWI.

Key Responsibilities:

• To accompany Diocesan Caritas Palembang/Pansos Bodronoyo, concerning every managerial issue on the projectcycle managementboth in Bengkulu and Jambi.
• Writing and compiling monthly reports from Caritas Palembang/Pansos Bodronoyoand providing inputs and corrections, if necessary, upon the project implementation and usage of project finance-assets.
• Writing and compliling the 6 monthly report and final report submitted by Caritas Palembang/Pansos Bodronoyo, including translation into English, and submit the reports to Project Coordinator. The reports will submit by Program Manager to donors after approval from Director.
• Providing inputs to improve project implementation, monitoring and evaluationof the program according the agreed policy and procedures as described in the project proposal and the MoU between Caritas Palembang/Pansos Bodronoyo, KARINA and Caritas Italiana.
• Conducting external evaluation for project and  financial audit at the completion of project.
• Coordinating project closure with Project Manager.
• Coordinating and facilitating meetings for monitoring and 3 monthly evaluation between Caritas Palembang/Pansos Bodronoyoand Karina, and 6 monthly monitoring and final project evaluation between Pansos, Karina and Donor. 
• Coordinationand monitoring to the implementation of project run by the Caritas Palembang/Pansos Bodronoyo.
• Conducting regular field monitoring and evaluation of the project implementation as planned. Conducting field monitoring and accompaniment of field staff every 3 months covering both activities and financial management/assets in field offices (Jambi, Bengkulu) and Pansos Head Office (Palembang). 

Diocesan Accompaniment (half of the time)

• To join the Diocesan Accompaniment activitiesand visits planning by coordination with the Diocesan Caritasunder the supervision of the coordinator.
• Receive updated information regularly (weekly/monthly)and give positive feedback to the development of programs run by Diocesan Caritas.
• Facilitate, animation, coordination and cooperation with the DiocesanCaritasin order to develop the basic structure, find the focus oftheservice, create strategic plans, planningactivities, promoting the development of a commitment-Voluntarism solidarity against those who are poor.
• Working from Caritas Indonesia offices (via e-mail, telephone, internet sessions and with other communication devices) in assisting and facilitating the companionship of the Diocesan Caritas staff.
• Working in the Diocesan Caritas Office (during certain periods) to accompany and share knowledge with the Diocesan Caritas staff,based on the specific needs of each Dioceses (as far as needed). 
• Facilitate follow-up activities (development of knowledge, ability and capacity) that is described above with the companionship through Diocesan Accompaniment Initiative Fund schemes.
• Building a good relationship with the structure and key personof the Diocesan Caritas (Director, assistant and others stakeholders) and of the Dioceses hierarchi (the Bishop, Vicariat General.and other commission).
• Developing good relationship with representatives of the Donors.

Others

• Responsible to submitupdate and report progress of the program and financial regularly (monthly/every three month) to KARINA Project Coordinator and KARINA Finance Coordinator.
• Coordination, information sharing, updates and meet periodically with coordinator/staff of the others unit/division/department ofCARITAS INDONESIA who work in the same area of the DiocesanCaritas.
• Ready to deploy for any emergency response as mandate of KARINA (Caritas Indonesia)
• Conducted every other office duties and obligations in accordance with the general duties and responsibilities of workers in KARINA (Caritas Indonesia).
• Undertakeany other tasks given by the his/her supervisor and Executive Director of KARINA (Caritas Indonesia).

Basic Qualifications & Experience:

• BA degree, preferably in anthropology, social or political science, development studiesor other related to the job.
• Experience and skills as facilitator, moderator and motivator.
• Knowledge of and experience Project/program cycle management.
• Knowledge of and experience with basic financial report and budgetting,
• Good or Excellent English and Indonesian skills in listening, speaking, reading and writing. 
• Good flexibility, creative and high motivated.
• Ability to work in a team work
• Knowledge of basic Microsoft programs
• Indonesian nationality.
• Willing to work under pressured and high frequency of mobile.   

WORKING PRINCIPLES

• Deus Caritas Est, especially second part, about organized charity action.
• Based on KARINA and CI guiding values and principles.
• Working in a team, internally with program staffs ad working team from other institution.
• Good planning and good implementation.
• Participatory and communicative.
• Efficient, accurate and supportive.
• No corruption, accountable and responsible.
• Transparent (have to appropriate with what had been spent and had been accepted, also show supportive evidence).
• Write Back to Office Report (to be circulated internally by Communication Officer) after attending meetings/conferences/workshops/trainings/events/site visits to project location with project partners and/or donors.

Application, CV and contact details for 3 references should be submitted by e-mail to: eva@karina.or.id or sdmkarina@gmail.com  at the latest 9 June 2013

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