KINERJA Project, a local governance program funded by USAID focusing on
providing service delivery in the areas education, health and economic
services is currently looking for ADMINISTRATIVE ASSISTANT according to
the scope of work below.
Interested candidates are invited to submit their applications to apujiastuti@kinerja.or.id not later than June 11, 2013 indicating the reference subject. All candidates are requested to specify their availability date in the application letter. Please note that only short-listed candidates will be contacted.
Duration of contract: 3 months with possibility of contract extension and transfer to Pontianak
Position: ADMINISTRATIVE ASSISTANT
Duty Station: Jakarta (up to 3 months) & Pontianak (one year)
General Description of Position:
This position will provide administrative support to the project on a day-to-day basis.
Interested candidates are invited to submit their applications to apujiastuti@kinerja.or.id not later than June 11, 2013 indicating the reference subject. All candidates are requested to specify their availability date in the application letter. Please note that only short-listed candidates will be contacted.
Duration of contract: 3 months with possibility of contract extension and transfer to Pontianak
Position: ADMINISTRATIVE ASSISTANT
Duty Station: Jakarta (up to 3 months) & Pontianak (one year)
General Description of Position:
This position will provide administrative support to the project on a day-to-day basis.
Duties and Responsibilities:
- In coordination with the Project Assistant assists, sets-up, and monitors incoming and outgoing mails, faxes, phone calls, and other correspondences.
- The system will be designed to be able to capture, store, and retrieve these type of information in a timely manner;
- Prepares a cordial and responsive written and verbal communication service to both external and internal KINERJA clients for program and administrative matters;
- Ensures that appropriate letter-heads, logos, and stationary types are used for different level of correspondence. Understanding RTI and USAID trademark requirements are essential for this work;
- Prepares letter in both Indonesia and English for different level clients in an effective and efficient manner;
- Assists Grants Specialist, Procurement and HR Officer and Project Assistant in their daily administrative duties, including publications, library and editing;
- Effectively coordinates other work assignments with relevant administrative staff;
- Assists in preparing and recording minutes for meetings;
- Assists in preparing travel arrangement (flight/lodging) for all staff during their plan to visit provincial/districts;
- Sends weekly travel and leave update to all staff based on staff travel and PTO requests;
- Provide support to Senior Program & Knowledge Management Specialist in preparing the newspaper articles and activity tables for quarterly and annual reports.
- Manages Kinerja Library and publications, including its database update on the shared drive for easy reference;
- Signs goods receipt notices for goods received by the project from vendors; inspects quantity and quality of goods received;
- Provides back-up in petty cash management at Jakarta office; prepares
petty cash vouchers for approval before making payments; compiles
required petty cash ledgers and reports
Reporting
This position will report to the Project Assistant.
Key Qualifications
This position will report to the Project Assistant.
Key Qualifications
- Minimum S-1 or bachelor degree with at least 3 year work experience, preferably with Accounting skills and expertise
- Computer skill in Microsoft Office : MS Word, Excel, Power Point
- Excellent communication skills in Bahasa Indonesia and English
- Good time and work management
- Independent, able to take initiative
- Experience in office administration, grants, procurement, HR and general administration
- Ability and willing to work independently and as a team member in Project and RTI Indonesia.
- Ability to appreciate international diversity and to establish effective working relationships with international clients.
