URGENTLY REQUIRED
The USAIDproject Prioritazing Reform, Innovation and Opportunities for Reaching Indonesia’s Teachers, Administrators, and Students (PRIORITAS)will focus on capacity building and quality improvements forteacher training institutions (TTI) and for non-academic, pre-serviceteacher training providers. PRIORITAS will build the capacity of schools and MoEC, MORA national, provincial and district offices together with pre-and in-serviceteacher training organizations tocoordinate, plan andtrain.
The USAIDproject Prioritazing Reform, Innovation and Opportunities for Reaching Indonesia’s Teachers, Administrators, and Students (PRIORITAS)will focus on capacity building and quality improvements forteacher training institutions (TTI) and for non-academic, pre-serviceteacher training providers. PRIORITAS will build the capacity of schools and MoEC, MORA national, provincial and district offices together with pre-and in-serviceteacher training organizations tocoordinate, plan andtrain.
The USAID PRIORITAS project is currently seeking qualified individual to fill theposition
of the Operation Manager This position will be based in Jakarta The objectives of the assignment as follows:
of the Operation Manager This position will be based in Jakarta The objectives of the assignment as follows:
The Operations Manager is responsible for operations of USAID PRIORITAS project offices in Jakarta and the provinces (currently seven provinces). This will include supervising and coordinating the work of finance, HR and procurement personnel from both RTI (the main contractor) and EDC (the major sub-contractor). S/he will monitor the work of all the project offices, ensure support is given where needed and propose and implement improvements, where appropriate, in order to facilitate efficient project operations compliant with the client’s regulations and RTI policies and procedures. S/he will liaise with the RTI home office on issues relating cost monitoring and other relevant issues.
The Operation Manager's responsibilities will include:
- Assist COP/DCOP with planning of program activities and ensure the availability of project resources for their timely implementation
- Develop and implement project-level office policies and procedures in concert with the COP, DCOP and corporate office management to support the implementation of the project in line with client and corporate rules and procedures
- Coordinate the HR, finance and administration teams in the Jakarta office to ensure that their work supports the efficient and timely implementation of project activities. This will include coordinating administrative and financial operations, logistics, procurement, IT, human resources, and any other administrative functions required to implement the project. This will include ensuring coordination in operational matters between RTI and the subcontractors
- Under the guidance of the COP/DCOP, monitor and coordinate operations in provincial USAID PRIORITAS project offices, assuring efficiency and compliance with USAID regulations and RTI policies and procedures, including the timeliness of expense approvals; efficient management of logistics; clearing of cash advances; and appropriate use of STTA and panel agreements
- Review and analyze monthly financial reports prepared by Finance Manager to monitor timeliness; accuracy; and compliance with code allocations and procedures
- Establish and maintain effective tracking system for level of effort incurred for the project by international and local staff and consultants, subcontractor’s staff and consultants, as well as cost-sharing of partner agencies, status of grantees
- Work with the RTI home office to review sub-contractors’ invoices for allowability, reasonableness, and applicability of expenses; and tracks invoices against the subcontract budget and LOE.
- Travel to project sites as required by job duties and/or at requests of COP and DCOP.
- Ensure that the RTI RAMS property managements system and the USAID TraiNet are regularly updated by the responsible staff.
- Be the primary point of contact with the Home Officer Project Administrative Manager (PAM) on budget monitoring, expense reporting, procurement and other relevant administrative issues.
Qualifications:
- Master Degree in Finance, Management or related discipline
- 10-12 years Operations and Financial Management and or advanced Accounting Management experience or equivalent years of combined education and experience in related field
- 5 years of international / national experience to include supporting overseas operational management activities
- Excellent knowledge of procurement, financial management and reporting systems
- Prior experience working on USAID or AUSAID-funded programs in a senior-level financial management capacity strongly preferred
- Strong management, leadership and customer relations skills essential
- Strong interpersonal, communication, presentation and business partner skills- ability to facilitate team work a must.
- Will be required to travel
Interested candidates are invited to submit their applications to:
prioritas-vacancy-Jakarta@rti-indomd.rti.org not later than May 26, 2013
All candidates are requested to write down the position and name insubject line of email and specify their availability date in the CV. Please note that only short-listed candidates will
be contacted.
prioritas-vacancy-Jakarta@rti-indomd.rti.org not later than May 26, 2013
All candidates are requested to write down the position and name insubject line of email and specify their availability date in the CV. Please note that only short-listed candidates will
be contacted.
