Italian Red Cross is looking
for candidates to be based in Jakarta, Indonesia for the post of: SUPPORTING OFFICER TO COUNTY REPRESENTATIVE
(6 months Fixed Term Contract with the possibility of an extension)
Programme Key tasks and responsibilities:
Programme Key tasks and responsibilities:
- Technical liaison with Division, Bureau and Units of PMI NHQ and ensuring that all obligations with respect to the Italian Red Cross-PMI program agreement are adequately carried out;
- Technical support to PMI chapters and branches in the implementation of program;
- Technical support to Italian Red Cross in developing, testing and implementing program's monitoring and evaluation tools, including regular visit in coordination with PMI and other partners;
- Participation in coordination meetings and workshops with external parties, including handling the organization of events and workshops as necessary as well with organization team;
- Ensure effective information-sharing and good collaboration with local, national and international DM counterparts;
- Produce accurate, regular and timely reports for the Italian Red Cross (weekly, monthly) and ensure that clear information about the program is regularly made available;
- Provide support to Country Representative in document and correspondence preparation and follow-ups;
- Handles minute-taking of meeting and reports;
- Drafts and types correspondence, ensure interpreting and translation as needed;
- Technical support for the development of project/program’s exit strategy, ensuring that the outputs of the project(s) are adequately sustained within the support from local Government;
- Produce final reports that include appropriate archiving of all project/program’s documentation;
- Perform other tasks as required by the program
Logistics/Administrativekey tasks and responsibilities:
- Responsible of the support service in administration, logistics and general affairs of Italian Red Cross - Jakarta Office;
- Performs general office/secretarial duties autonomously;
- Be responsible to record work expenses of Delegation by grouping bills, entering data in excel sheet, making photocopies before sending original bills, according to Italian Red Cross procedures;
- In charge of all the purchase according to Italian Red Cross procedures;
- Prepare price quotations in the market when requested;
- Responsible of office supply / stationary;
- Tickets and accommodation booking for Italian Red Cross employees;
- Monitor the arrangement and expiry of VISA and KITAS of delegates. Coordinate accordingly with IFRC;
- Maintain filing system of financial and narrative reports from PMI;
- Coach PMI’s finance staff at Pusat, Chapter and Branches level for all financial related issues, according to Italian Red Cross requirements;
- In coordination with Finance and Project staff from PMI, ensure that financial and narrative reports are submitted timely;
- Check and monitor funds transferred from Rome to PMI;
- Ensure that fund requests of each project are submitted on time by PMI;
- Check financial and narrative reports produced by PMI, and translate into English where necessary;
- Check PMI’s bank account, keeping tracking table of transferred funds to PMI Pusat and to Chapters and Branches;
- Closely monitor on the movement and remained balance of funds
- Perform other tasks as required by the program
Posting : Jakarta, and field visits according to the needs
Qualification & Experience :
- Preferred University degree in relevant discipline (development management, management, etc)
- The candidate is required to be a problem solver, mature, Patience, flexible, dedicated, efficient, articulate and systematic as well as possess a strong leadership
- Work experience with the PMI approximately for 3 years is preferred
- Experience in Program Management (Planning, Budgeting, Monitoring and Evaluation and Reporting) for 3 years is preferred
- The candidate possesses basic financial accounting knowledge
- Good communication skills (fluency in both oral and written English and Bahasa Indonesia are required)
- Trustful person
- Good knowledge of Microsoft (word, Excel, PowerPoint)
- Experience in development work is required
- The Candidate should be able to work in a team as well as on an individual basis
Please submit your application letter addressing the above qualifications and experience with your curriculum vitae on 5 May 2013 at the latest to :
Human Resources Department
Email: ifrc.recruitment@gmail.com
Please indicate on the subject heading: SUPPORTING OFFICER TO COUNTY REPRESENTATIVE (Italian RC)
Only short listed candidates will be notified.
