Subject: VACANCY ANNOUNCEMENT
Financial Adviser Autonomous Public Agencies - International Position
The
Ministry of Finance (MoF) through the Public Finance Management
Capacity Building Program (PFMCBP) is seeking applications from
qualified Consultants to fill the position OF Financial Adviser to assist
the GoTL in developing a sustainable and transparent system for
managing Autonomous Public Agencies. This will be achieved through
the effective monitoring of the financial management of each autonomous
public agency and reporting of findings to the MoF. The adviser will
work collaboratively with the National Director for Autonomous Public
Agencies and ensure capacity is transferred through this process.
APPLICATION PROCEDURE
Please visit our website at www.mof.gov.tl and go to ‘Employment Opportunity’ to learn about our recruitment process and your application requirements including how to address the Selection Criteria in your application.
Applications need to be addressed to our Procurement Adviser, at email address,pfmcbp@mof.gov.tl no later than 17:00hours Timor-Leste time on Tuesday, 16 April 2013.
Applications
should include (a) a covering letter , (b) a detailed resume of no more
than 7 pages and (c) Your response to the selection criteria.
Applicants
must answer clearly the selection criteria, in the attached format,
delineating how they have met the requirements. We do not expect that
you would just cut and paste from your resume but rather explain
concisely and succinctly how you have met these competences, possibly
providing brief examples etc. Incomplete applications will not be
considered.
Only short-listed candidates will be contacted.
Terms of Reference
Job Title: Financial Adviser (International Position) – Autonomous Public Agencies
Contract No. DGSF17
Reporting to: Director-General for State Finances through the Senior Management Adviser, State Finances PIU (for contractual and administrative purposes
Counterpart staff: National Director for Autonomous Public Agencies
Duration: until 31 December 2013
Location:Ministry of Finance, Dili – Timor Leste
The
Financial Adviser - Autonomous Public Agencies will assist the
Government of Timor Leste in developing a sustainable and transparent
system for managing Autonomous Public Agencies.
I. Background
The Planning and Financial Management Capacity Building Program (PFMCBP)
The
PFMCBP aims to strengthen capacity in the Ministry of Finance for
prudent, effective, and accountable planning and management of public
finances to promote growth and poverty reduction.
Funded
a grant from the International Development Association and a World Bank
administered multi-donor trust fund (with contributions from AusAID,
EC, Irish Aid, New Zealand and Norway), the PFMCBP is a five year
coordinated program of targeted capacity building in planning and
financial management. The key Government of Timor Leste (GoTL)
implementing agency is the Ministry of Finance (MoF), but PFMCBP also
includes support for financial management staff in the line ministries
and districts. The program comprises five major components, encompassing
capacity development in the Directorates-General of State Finances;
Revenue and Customs; Policy Analysis and Research; Corporate Services;
and effective Program Implementation.
Program Management
The
program is managed and implemented by the MoF through a dedicated
Program Implementation Unit (PIU), led by the Program Implementation
Officer (PIO). Comprising a core group of TA management specialists, the
PIU ensures best practice capacity building efforts throughout the
program.
All
Technical Advisers recruited to the PFMCBP are contracted by, and
accountable to, the Minister of Finance. Senior Management Advisors will
be responsible for planning and monitoring the quality of performance
of TA assigned to their respective branches and units.
II. THE Role of the National Directorate of public autonomous agencies
The
Government of Timor-Leste is committed to improve control mechanisms
for the delivery of public service in the electricity, maritime
transport and civil aviation fields. As such, the IV Constitutional
Government has started reforms in 2007 in several areas, and established
in the Ministry of Finance (MoF) the National Directorate of Autonomous
Public Agencies (DN-APA). This national directorate has the mandate to
supervise, monitor and evaluate the operation, revenue collection and
financial executions of each autonomous agency.
The DN-APA is responsible for:
- Drafting studies and proposals, as well as set operational rules and techniques in compliance with its goals;
- Monitoring Autonomous Public Authorities;
- Estimating, monitoring and assessing revenues under its administration, in order to enable the drafting of the State Budget;
- Producing regular reports for the Ministry of Finance on activities, revenues and expenses by Autonomous Public Authorities;
- Performing other tasks given by law or delegated by the Director-General.
Autonomous Public Agencies in Timor Leste:
APORTIL
administers and manages all commercial ports in Timor-Leste. APORTIL
acts predominantly as a management port authority with operational
responsibilities in maritime operation. EDTL is managed by an
out-sourced management enterprise. It has the function to generate,
supply and distribute electricity to the whole country. ANATL
administers and manages all commercial air ports in Timor-Leste. IGE
administers and manages all the heavy equipment owned by the state.
III. Objectives of the Assignment
The
Financial Adviser - Autonomous Public Agencies will assist the GoTL in
developing a sustainable and transparent system for managing Autonomous
Public Agencies. This will be achieved through the effective
monitoring of the financial management of each autonomous public agency
and reporting of findings to the MoF. The adviser will work
collaboratively with the National Director for Autonomous Public
Agencies and ensure capacity is transferred through this process.
IV. SCOPE OF WORK
The Adviser will provide both operational support and capacity building to DN-APA staff as follows:
- Work with key Autonomous Agencies Staff to identify ways to better meet the financial reporting requirements of the MoF.
- Contribute to drafting of Legislation to strengthen financial management and control over the Autonomous Agencies.
- Work with key Autonomous Agencies Staff to strengthen Financial Management, Procurement and Asset Management.
- Identification of revenue sources, projection of revenue and possible subsidies for each autonomous public agency.
- Work with key Autonomous Agencies Staff to develop policies and guidelines for the DN-APA.
- Transfer of skills to national staff concerning the identification and analysis of revenue from autonomous agencies and public enterprises.
- Development of competency based training materials for all manuals and procedures developed.
- Delivery of training on manuals and procedures.
- Development of monitoring mechanisms for Autonomous Public Agencies.
- Support the Autonomous Agencies in addressing Internal Control Deficiencies noted in Independent Reviews.
- Within the first four week of the assignment, the Adviser will prepare a detailed Work Plan for the remaining period of the contract based on the objectives of the assignment. This must be approved by the Director General, State Finances, prior to implementation. A copy of the Plan must be provided to the Senior Management Adviser (State Finances) and Senior Program Manager PFMCBP.
- Submission of Quarterly and Annual Work Plan Progress Reports as well as provide subject area inputs into various reports required by the PFMCBP and the Ministry of Finance. These are to be submitted to the Senior Management Adviser (State Finances) and the Senior Program Manager PFMCBP.
- Draft Standard Operating Procedures/manuals for the APAs in the areas of Financial Management, Procurement and Asset Management.
- Develop Training Materials for Standard Operating Procedures/Manuals.
- Develop Monitoring and Evaluation tools to measure the implementation of the Standard Operating Procedures/Manuals.
- An End of Assignment Report, no later than ten (10) working days before the end of the current contract, summarizing work undertaken against the Work Plan, the degree to which the work has concluded, and a statement of outstanding tasks. End of Assignment Report to be submitted to the Senior Management Adviser (State Finances) and the Senior Program Manager PFMCBP.
V. Qualifications and Competencies
Competencies
- A Professional Accounting Qualification such as a Chartered Accountant (CA) or a Certified Public Accountant (CPA) or similar, or a Masters Degree specializing in Financial or Public Sector Management
- A university degree in a relevant discipline such as commerce, business administration, or public administration.
- Knowledge of corporatization processes and associated financial management and organizational change management for State Owned Enterprises/Autonomous Government Agencies.
- At least ten (10) years experience in public financial management, including experience monitoring the financial performance metrics of State Owned Enterprises.
- Demonstrated experience in leading reform in the areas of financial management, procurement and/or asset management, particularly for a large complex organisation.
- Experience in developing policy and procedures manuals, and a good knowledge of risk management.
- Experience in the design of monitoring and evaluation tools to measure compliance with policies or guidelines
- Experience in mentoring national counterparts, preparing training manuals and delivering training.
- Excellent computing skills and proficiency in the Microsoft’s Office package – Excel, Word, PowerPoint
- Excellent communication skills, both written and oral, and fluent in written and oral English.
- Experience working in Timor Leste or another developing country is desirable
- Tetum language skills are desirable
VI. Performance Evaluation
Ongoing
performance shall be assessed by the Senior Management Adviser in
collaboration with the Senior Program Manager PFMCBP in accordance with
the functions and agreed deliverables in the TOR and performance review
framework for advisors within the PFMCBP.
There is probation period of three months.
