Program Assistant - Based in Jakarta, Indonesia

Program Assistant - Based in Jakarta, Indonesia

SNV is a not-for-profit international development organisation, funded from public and private sources. SNV was founded in the Netherlands in 1965, currently works in 35 countries world-wide. SNV is committed to reducing poverty by catalyzing environmentally sustainable solutions for the poor in agriculture, energy, water, sanitation and hygiene, and REDD+.

SNV is currently establishing a presence in Indonesia and is seeking the services of an experienced, hands-on program assistant that can support the organisation. This will include executing daily financial, personnel administrative and secretarial support, based on the relevant administrative, financial and HR guidelines and directions and in consultation with the Programme Manager and Finance Officer in order to enable the program to efficiently and effectively focus on the advisory accountabilities.

Detailed responsibilities are below:

Financial Administration support:

• Record financial transactions in program ledger system,
• Prepare and check monthly, quarterly and annual financial accounts, forecasts and project depletion for the program and submit to Finance officer, 
• Follow up on program related receipts and payments, reconcile bank balances and manage liquidity levels of the program, based on guidelines of the Finance Officer and financial procedures.

Human Resources Administration:

• Prepare, maintain and monitor the monthly timesheets including sickness/leave reports for Programme Manager and Finance Officer,
• Deliver relevant HR data with regard to the program to the Finance/HR officer.

General Support:

• Prepare meeting agendas,
• Arrange meetings and appointments, 
• Receive and answer phone calls and emails, 
• Draft correspondence, 
• Signal bottlenecks in planning and suggest solutions based on requests of team and agreed general support routines.

Logistic Services:

• Make travel arrangement for programme members and travel delegations,
• Manage car utilization, 
• Provide basic ICT support,
• Arrange the program procurements and other activities related to the programs, based on the authorization, guidelines and with the approval of the Programme Manager.

Databases/Filing:

• Process mutation forms, ensure time writing database is updated and record relevant data in databases as requested,
• Proper filing of documents both hardcopies and softcopies.

Candidate profile

• University degree in accounting or finance or management
• Minimum 3 years of related experiences preferably in an International NGO/s
• Good skills in project monitoring and evaluation, finance and administration with a positive hands on attitude
• Good analytical skills and numerical skills
• Ability to work independently and with the team 
• Good interpersonal skills, ability to liaise with donors, partners and government officials
• Good organizing skills and interpersonal skills 
• Initiative and creative in solving problems
• Knowledge of the sectors that SNV works in is an advantage 
• Good command of spoken and written English, fluent in Bahasa Indonesia 
• Good computer skills (Ms. Word, Ms. Excel, Ms. Power Point, Internet and E-mail)

Information on duty station: Jakarta with some travel to the provinces

Contract duration: 1 year consultancy contract though SNV's Hanoi Office with the possibility of extension.

Desired start date: As soon as possible.

How to apply?: Please send application letter directly addressing the candidate profile and CV (in English) to southasiajobs@snvworld.org by Friday, 8th March 2013 with subject: "Program Assistant-Jakarta".

For more information on SNV please refer to our website: www.snvworld.org
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