Program Assistant, Indonesia
Location: Jakarta
Salary: Competitive
The Global Alliance for Improved Nutrition (GAIN) program assistants play an important role in the smooth running of the organization. The Program Assistant, Indonesia, will facilitate the office startup in Jakarta, oversee office administration, procurement and logistics, and provide administrative and program support to the Country Manager, Indonesia.
The Global Alliance for Improved Nutrition (GAIN) program assistants play an important role in the smooth running of the organization. The Program Assistant, Indonesia, will facilitate the office startup in Jakarta, oversee office administration, procurement and logistics, and provide administrative and program support to the Country Manager, Indonesia.
Responsibilities include:
- Provides administrative assistance to the Country Manager, ensures compliance with GAIN policies and procedures
- Coordinates with a local tax consultant to ensure compliance with Indonesian regulations regarding tax for the office and local employees
- Day to day facilities management of the Indonesia office, developing and maintaining good relationships with suppliers
- Responds to general enquiries to the country office
- Manages logistics for key meetings and calls
- Coordinates domestic and international travel arrangements for the Country Manager
- Makes recommendations to select agents for processing expatriate work-permits, business visas, exit re-entry permits and ensures that documents are up to date
- Helps track the budget of the country office and assists in preparing donor reports
- Prepares accounts payable documents (e.g. invoices, payment requests) for approval
Skills Experience
- Minimum of 3 years related experience in an administrative / office management role, preferably in an international NGO.
- Bachelor's degree / Diploma 3 or alternatively Senior High School Diploma with relevant work experience
- Business English, written and verbal
- Excellent Word, Excel, PowerPoint, Outlook
- Excellent administrative and organizational abilities
- Proactive with a commitment to quality and accuracy and close attention to detail
- Able to prioritize, multi-task, and work well under pressure with frequent deadlines.
- Reliable and enjoys working in a multi-cultural, cross functional team with flexible and adaptable approach to work.
This is a 12 month contract (renewable). Only applications via
www.gainhealth.org/careers will be considered.
www.gainhealth.org/careers will be considered.
Closing Date 18 Feb 2013
