URGENTLY REQUIRED !
Program Assistant – ICMM Program Jakarta Base
Summary :
Johns Hopkins Bloomberg School of Public Health/Center for Communication Programs (JHU.CCP) is an international non-profit organization, headquartered in Baltimore. It envisions a world in which communication saves lives, improves health, and enhances well-being. We are currently looking for a Program Assistant to assist daily operations of a newly started program in Jakarta.
The Program Assistant will provide administrative, clerical support and review documents in
English and Indonesian vice versa to the Country Representative, other Program Staff and consultants. Coordinate with program staff and other support staff and external organizations to enhance the effectiveness and success
of CCP’s Program. She/he will responsible for providing accurate and timely information regarding the program administrative to program team.
Primary Duties and Responsibilities :
Prepare reports and other project materials; type, format and produce final documents using various word processing packages, including Microsoft Word and other program / software;As Liaison between Ministry of Health (MOH), BKKBN and Program Offices (at Provinces and districts level) and colleagues.Make travel arrangements for staff and consultants; including travel expense reportsFile and maintain project records as requested by the Country Representative and consultants; Photocopy and bind reports and other program materials;Prepare slides and transparencies for presentations using graphics software such as Power Point etc.Assist in the making the logistical arrangements for workshops and conferences as requested, including making event’s budget proposalType documents and correspondence upon request, including inserting tables and graphs.
Program Assistant – ICMM Program Jakarta Base
Summary :
Johns Hopkins Bloomberg School of Public Health/Center for Communication Programs (JHU.CCP) is an international non-profit organization, headquartered in Baltimore. It envisions a world in which communication saves lives, improves health, and enhances well-being. We are currently looking for a Program Assistant to assist daily operations of a newly started program in Jakarta.
The Program Assistant will provide administrative, clerical support and review documents in
English and Indonesian vice versa to the Country Representative, other Program Staff and consultants. Coordinate with program staff and other support staff and external organizations to enhance the effectiveness and success
of CCP’s Program. She/he will responsible for providing accurate and timely information regarding the program administrative to program team.
Primary Duties and Responsibilities :
Prepare reports and other project materials; type, format and produce final documents using various word processing packages, including Microsoft Word and other program / software;As Liaison between Ministry of Health (MOH), BKKBN and Program Offices (at Provinces and districts level) and colleagues.Make travel arrangements for staff and consultants; including travel expense reportsFile and maintain project records as requested by the Country Representative and consultants; Photocopy and bind reports and other program materials;Prepare slides and transparencies for presentations using graphics software such as Power Point etc.Assist in the making the logistical arrangements for workshops and conferences as requested, including making event’s budget proposalType documents and correspondence upon request, including inserting tables and graphs.
Maintains and retrieves files upon
request.Take minutes during meetings, types and distributes them.Orders,
maintains, and distributes office supplies.Scheduling appointment and
fielding telephone calls.Assuming responsibility for the reproduction
and assembly of documents as required.Maintaining a program contact list
available to Country Representative. Other program activities duties as
requested by the Country Representative.
Requirements :
A minimum of D1 in Secretarial / Administration or English Literature graduateHas excellent written and oral communication skills, both in Bahasa Indonesia and English.Posses at least 2 years consecutive administration/secretarial experience preferably with proven translation Indonesia – English Vice Versa experience/ability. Excellent hands on ability in operating Microsoft Office Programs especially Microsoft Words, Power Point, Excel etc. Ability to independently manage and prioritize multiple tasks and deadlines. Demonstrated effective organization skills.Demonstrated commitment to maintaining confidentiality with sensitive documents, communication and records. Self-directed and willingness to take initiative in problem-solving
To Apply :
The closing date for application is 28th of January, 2012 However, Interviews will be started as soon as short listed candidates are identified. Interested candidates shall submit their application letter and CV to hrd.indo@jhuccp.or.id by quoting : PA–(candidate name) as subject.Only shortlisted candidates will be notified.
Requirements :
A minimum of D1 in Secretarial / Administration or English Literature graduateHas excellent written and oral communication skills, both in Bahasa Indonesia and English.Posses at least 2 years consecutive administration/secretarial experience preferably with proven translation Indonesia – English Vice Versa experience/ability. Excellent hands on ability in operating Microsoft Office Programs especially Microsoft Words, Power Point, Excel etc. Ability to independently manage and prioritize multiple tasks and deadlines. Demonstrated effective organization skills.Demonstrated commitment to maintaining confidentiality with sensitive documents, communication and records. Self-directed and willingness to take initiative in problem-solving
To Apply :
The closing date for application is 28th of January, 2012 However, Interviews will be started as soon as short listed candidates are identified. Interested candidates shall submit their application letter and CV to hrd.indo@jhuccp.or.id by quoting : PA–(candidate name) as subject.Only shortlisted candidates will be notified.
