National Professional Officer (Budget & Finance) - (1905620)
Grade: NO-AContractual Arrangement: Fixed-term appointment
Contract duration: Two years
Job Posting: Dec 13, 2019, 5:02:55 PM
Closing Date: Jan 4, 2020, 5:59:00 AM
Primary Location: Indonesia-Jakarta
Organization: SE_INO WR Office, Indonesia
Schedule: Full-time
OBJECTIVES OF THE PROGRAMME
DESCRIPTION OF DUTIES
Under the direct supervision of the Administrative Officer and general supervision of WHO Representative the incumbent will perform the following duties:
- General Ledger (GL)- Budget Monitoring and related GL budget vouchers, expenditure batches, collaborate with Planning Unit for the biennial budget development process, closely monitoring deadlines, identifying and reporting funding/budgeting problems, proposing solutions to ensure alignment and compliance with business rules and financial practices.
- Assist in developing/strengthening standard operational procedures (SOPs) and checklists for effective support and service delivery to the technical programs in the WHO country office and overseeing the budget and finance team for accurate and timely reporting to the WR for informed decision-making;
- Verify and provide budget clearance to project proposals, correspondence and requests, ensures compliance with financial regulations, policies and procedures;
- Develop and maintain an accurate financial tracking system of all financial activities and monitor implementation. Extracting data from Enterprise resource planning system (GSM) and converting this complex data into meaningful, timely and relevant information, analyze financial implementation status, encumbrances and PO reports and reviewing financial data to advise the Administrative Officer, oversee and support the preparation of various ad-hoc financial monitoring reports and dashboards.
- Propose alternative methods and approaches to streamline and improve processes, provide advice on policies and procedures; provide recommendations on financial policy, improvements in internal controls and guidelines and procedures for the Region, provide trainings on various cross-functional areas on financial implications.
- Continuous capacity building of technical and administrative support staff in expenditure management, interact with management and technical units to provide guidance and clarifications on WHO administrative and financial policies and practices and respond to budget and finance queries, undertake responsibility for accuracy and reconciliation of budgetary and accounting records prepared by other support staff in the Unit
- Production of simple/easy to read reports with required actions, effective monitoring on the use of funds before expiration dates; correct expenditure recording, supervise monthly, annual and biennial closure exercises.
- Manage and oversee the day-to-day functioning of the Budget and Finance Unit including planning, organizing and supervising staff, identify priorities, allocate tasks, evaluate the performance of staff and review closely work assignments. Identify errors and gaps, advise on corrective actions required to solve problems emerging during the processes and validate the compliance of all actions in light of financial rules and procedures of the organization.
- Perform any other task as assigned by the supervisor.
Closing Date: 04 January 2020