Program Assistant, USAID CEGAH, Jakarta, Indonesia
MSI, a Tetra Tech Company, is a Washington, D.C. metro area international development firm with a 35-year history of delivering development results across the world. Our core expertise is in the fields of monitoring and evaluation (M&E), institutional development, public sector management, governance, and anti-corruption. MSI has implemented projects in 90 countries around the world such as Jordan, Kenya, Indonesia, Syria, Pakistan, Afghanistan, Ukraine, Colombia, and Mexico. As one of the leading companies in our field, MSI has partnered with organizations across all sectors of international development to support clients ranging from large bilateral and multilateral donors such as USAID, the World Bank and the United Nations Development Program to national and local governments, nongovernmental organizations (NGOs), think tanks, foundations, and universities.
Project Summary:
USAID CEGAH, is a 5-year program dedicated to strengthening Indonesia’s Community of Accountability. This includes components on the rule of law strengthening, accountability and anti-corruption, public service integrity, access to information, and civil society strengthening, currently in its fourth year, is expanding its programming to the cross-section of anti-corruption and countering terrorism and violent social movements and organizations. The project is implemented by Management Systems International (MSI).
Position Summary:
The Program Assistant position is held by a junior experienced staff whose acquired knowledge and skills enable him/her to independently undertake diverse work assignments (e.g. database, actively engage in program activities, major event/course planning, etc). Work requires extensive coordination with team members in CEGAH to ensure the successful performance of the program as detailed in the annual work plan. The PA will be expected to support the work of the Technical Senior staff while independently liaising with the implementation level of partner government agencies and CSOs.
Responsibilities:
- Assist senior technical staff in the planning, coordination, and arrangements for the successful conduct of events such as seminars/conferences, training, meetings, presentations, and other (including, when necessary, travel and hotel arrangements, and trip itineraries). Ensuring attendance lists, materials, and equipment are prepared and available.
- Set up appointments/meetings with partner government agencies
- Handling administration and financial matters of the program implementation
- Collect and provide necessary information and contribute to the planning, organizing, and development of all aspects of the projects.
- Ensure timely implementation of activities, in accordance with project schedules issued by the Program Coordinator.
- Draft ToR, letters, and/or invitations in both Indonesia and English, as well as documents and forms related to Program activities and administrative matters.
- Communicate and coordinate with the Consultants related to Program activities.
- Maintain an efficient filing system for all administrative and operational records
- Perform other duties and responsibilities assigned by senior technical staff.
- All final decisions related to this Project are made by the COP and MSI/HQ responsible and authorized personnel.
- Any communication with USAID is the authority of the COP and MSI/HQ responsible and authorized personnel.
- Bachelor (S1) degree in the relevant field of work or related studies
- Minimum 2 years of relevant experience
- Good management and administrative skills
- Experienced in maintaining networks with government, NGOs, and media.
- Have the capacity to work both independently as well as in a team setting
- Willing to undertake field travel and work under demanding conditions
- Ability to establish priorities and undertake assigned tasks with minimum supervision
- Ability to effectively address multiple tasks
- Proficient in spoken and written English, and in the use of MS Office Software
