POSITION INFORMATION
Position Title: Grants Officer - MAJU
Location: Jakarta, Indonesia
Job Type and duration of contract: Full-Time, 1 year contract period
Closing Date: November 17, 2017
JOB RESPONSIBILITIES
- Conduct pre-award assessment/financial survey to the shortlisted partners and ensure that all partners meet adequate pre-award requirements before agreements are signed;
- Participate in reviewing and revising tools used to conduct pre-award requirements, partner financial and accounting guidelines, and partner training materials;
- Maintain grant files and reports and remind Program Assistants if a partner report is overdue;
- Review/conduct sample audits of partner financial reports on completeness, accuracy, and compliance and review the results;
- Work with partner staffs, finance and program, to address challenges and issues;
- Keep program colleagues informed as needed;
- Advise partner’s on financial report submissions after considering the grantee’s bank balance and their needs, and consulting with the Grants and Contracts Director, Program Director, and program team members;
- Conduct field visits to grantee offices;
- Build grantee capacity and address/resolve issue that appear in the field, and provide a field visit report to the Grant and Contracts Director, the Program Officer, and the Program Director and discuss any issue that arise during the visit;
- Conduct close-out processes with each partner and make sure that they are ready for audits and to compete their grant;
- Provide training to partners; and
- Maintain a good grant files and communication records with grantees – financial reports related.
- Institute measures within the Letter of Grants to reduce the Foundation’s risk in cases where partners need capacity improvement (ie. replacing accountants, ensuring a tight financial reporting schedule, making reasonable advance payments, etc.);
- Prepare necessary internal grant documents; and
- Notify the Program Director and Program Officer if over/under spending occurs and may require a grant amendment
- Prepare the audit terms of reference and coordinate with procurement unit for issues related to the procurement process;
- Organize the entrance and exit meetings with partners regarding grant implementation, provide the necessary documents to grantees for productive work processes, provide explanation/information related to partner audits, drafting audit responses, and drafting audit reports with explanations and supporting information, and negotiating to minimize problematic audit findings.
Other duties and responsibilities which may be assigned by the Grants and Contracts Director, and other management staff.
REQUIREMENT
EXPERIENCE:
- Three to five years of progressively responsible experience in accounting, audits and sub-grants management;
- Experience with international audit organizations dealing with audits of local nongovernmental organizations, or strong experience in dealing with audits of international development organizations preferred; and
- Experience with USAID rules and regulations required
- Minimum Four-year degree in Accounting or Finance related subjects from a recognized University. Advanced degree preferred.
Please send your letter of Interest (motivation letter) and CV to The Asia Foundation by e-mail to hrd@tafindo.org by November 17, 2017 at 17.00 pm. Please write “GO-MAJU” on the Subject of the e-mail. The Asia Foundation is an equal opportunity employer.
