J-PAL Southeast Asia Job Vacancy: Grants and Finance Manager - Jakarta, Indonesian

Grants and Finance Manager

Background

COUNTRY: Indonesia 

START DATE: ASAP 

LENGTH OF COMMITMENT: Two years 

EDUCATION: Bachelor’s 

ORGANIZATION: J-PAL Southeast Asia

LANGUAGE REQUIREMENT: English, Indonesia

Job Description

The Abdul Latif Jameel Poverty Action Lab (J-PAL) is a research center headquartered in the Economics Department at the Massachusetts Institute of Technology in Cambridge, MA. J-PAL’s mission is to ensure that policy is informed by scientific evidence.

J-PAL Southeast Asia (SEA), based at the Institute for Economic and Social Research in the Faculty of Economics and Business at the University of Indonesia (LPEM FEB UI) in Jakarta, is one of six independent regional offices hosted at leading universities around the world. J-PAL’s regional offices are at the center of our policy outreach and capacity building activities.

J-PAL Southeast Asia seeks a qualified applicant for the position of Grant and Finance Manager. The manager will serve as chief administrative and financial officer, work closely with the Executive Director and LPEM FEB in supervising office finances, plan for responsible growth, monitor core and project budgets, and work with donors on general and project funding. It is expected that the Manager have experience in managing grants and finance in the non-profit sector in Indonesia. Knowledge regarding project’s operation such as legal and human resource management is a plus.

Grants Management

• Manage multiple grant funds, including multi-million dollar initiatives, at J-PAL SEA in accordance with donor requirements;
• Report regularly to Principal Investigators on grant financials, including working with researchers and donors to reallocate funds as needed, to plug funding holes, and to negotiate with donors;
• Work with research staff to develop proposals, providing input on substantive areas of project/program operations and financial issues of staffing, budgeting, and contracting;
• Manage service contracts and vendor relationships, including procurement;
• Manage the timely assembly and submission of proposals that meet J-PAL SEA’s standards and donor requirements for submission.
• Manage reporting to donors, requests for extensions and modifications.  Provide early warning to PIs on financial issues.
• Ensure that staff effort is appropriately allocated to grants and that funds from grants are used in accordance with grant terms.

Financial Management 

• Manage multi-year budgets for J-PAL SEA and track results with Finance Associate; report regularly to J-PAL SEA Executive Director on the financial situation; anticipate problems and develop solutions;
• Supervise funding plans that will allow significant growth if implemented fully; work with ED to implement those plans, including accessing funding from new sources while maintaining current donor relationships.
• Report to major J-PAL SEA donors on financial operations, J-PAL SEA growth prospects (and contingencies); and risks and opportunities.  Brief funders on J-PAL SEA financial strategies as needed.
• Work to improve project budgeting, operational budgeting, and cost recovery.
• Maintain a system of financial control that meets University and donor requirements for transparency and responsible management of resources.
• Directly manage and develop finance and administrative staff at J-PAL SEA who are responsible for grants management, office management, human resources, and financial administration.

Requirements

Strong interpersonal skills and analytical abilities; a bachelor's degree (advanced degree desirable); broad knowledge of the principles of financial and administrative management; accomplishment in a position requiring independent planning and efficient utilization of resources; demonstrated leadership skills; minimum of five years of direct, significant financial management and administrative experience.  Ability to budget and conduct expense analysis in a non-profit setting preferred; strong computer experience with various accounting, database, and financial packages, strong written and verbal communication skills, proven ability to communicate with senior donor representatives.  Should be able to take a broad view of organizational management while maintaining strong understanding of budget, contracts, and grants details.

Note on Work Authoriziations: You must have work authorization in Indonesia (either by being an Indonesian national or otherwise.)

How to Apply 

Please send an email with your application to jpalseajobs@povertyactionlab.org  by July 28st, 2017 following these instructions exactly:

• Use the following as the email subject line : “[DevJobs] J-PAL SEA Finance and Grant Manager” Please do not include any other text in the body of the e-mail. Adding extra text will interfere with the processing of your application.
• Attach PDF copies of your CV, and a cover letter no longer than 500 words. The cover letter should discuss how you meet the aforementioned position requirements, emphasizing relevant skills and experience, as well as why you are interested in working with J-PAL SEA and how this experience will contribute to fulfilling their future academic and/or professional plans.

Incomplete applications will not be reviewed.  Applications will be reviewed on a rolling basis. Interested candidates are advised to apply at the earliest. Only short-listed candidates will be contacted for interviews.