Care International Indonesia Job Vacancy: Project Manager - Makassar, Indonesian

CARE International Indonesia (CII), as an international NGO, has carried out large scale operations in Indonesia, encompassing emergency operations, transitional activities centered on agriculture and nutrition and a range of development initiatives in such areas as water and sanitation, health and enterprise & economic development.

CARE International Indonesia in Head Quarter Jakarta is currently recruiting the following position for its project:

JOB TITLE: PROJECT MANAGER (PM)

DEPARTMENT/PROJECT: PROGRAM/PROSPER
REPORTS TO: EED MANAGER/BUSINESS DEVELOPMENT SPECIALIST
BASED: MAKASSAR

JOB SUMMARY

The Project Manager (PM) is responsible for overall project management and coordination with partners, governments, other INGOs in the same sectors and communities. The PM ensures that implementation strategies result in maximum impact and sustainability, that timely implementation of activities and quality results are achieved, and that donor and CARE Indonesia policies and procedures are adhered to.

The PM oversees the overall technical and operational strategies of the project ensuring programmatic integration of different WASH projects including gender and resilience. She/he plays a leadership role in developing implementation timelines and tools required for project interventions. She/he develops and manages the project overall budgets and reports to Regional Program Manager (RPM) on project progress. The PM must ensure that community-based activities and government level advocacy activities are complementary and well-targeted.

RESPONSIBILITIES AND TASKS

S/he will serve as a leader and coordinator of the project team with the following responsibilities: 

• Project Management.
• Financial/Budget and Asset Management.
• Contract Management/Compliance.
• Personal Management.
• Government Liaison/External Relations.

Project Management.

• Lead and manage overall project cycle within the grade framework.
• Ensure compliance with Project documentation and donor guidelines including: Approved Project proposal and budget and any donor approved changes. Donor contract Donor procedure manuals Individual Project Implementation Agreement or IPIA (if through a CARE member).
• Ensure that the Project conforms with CARE International Program Principles and Project Standards (using Project Standards Measurement Index or PSMI as a tool to measure quality of program). If the Project does not meet these standards at any stage of the project cycle, take appropriate steps to correct or improve identified areas.
• Review approved project outputs and indicators so as to ensure that they are appropriate and realistic, and if required suggest changes to line management.
• Develop Project start up plans in consultation with Project staff, line management and local government partners. Following project initiation, develop regular (monthly) implementation plans and reports.
• Establish and implement project monitoring and evaluation systems in order to provide regular information on progress towards indicators of outputs and objectives and assess the impact of the Project.
• Mobilize and manage technical assistance and support to Project and counterpart staff as required.
• Support identification and implementation of potential innovation of the project to increase the project outreach or increase institutional added value of CARE International Indonesia.

Financial/Budget and Asset Management.

• Comply with CARE Indonesia financial management procedures and expenditure monitoring systems.
• Authorize all necessary Project site expenditure within CARE Indonesia “Limits of Authorization” table and ensure that Project expenses are kept to a minimum consistent with sound administrative and financial practices.
• Ensure that Project expenditure is being coded correctly and consistently (i.e. allocated to correct budget lines) and that donor funds are used solely for the purposes for which they were granted and in accordance with relevant CARE Indonesia and donor guidelines.
• Check monthly project expenditure report for accuracy and appropriateness. Regularly discuss with Finance Manager concerning financial reporting issues, errors, trends, payment delays, outstanding commitments and related matters.
• Monitor expenditure on a monthly basis against the approved budget. Review expenditure projections to ensure that expenditure stays within budget. Actual or anticipated expenditure variances against the budget should be included in the monthly report to line management together with any recommendations for changes to the budget.
• In close coordination with the Administration Unit and/or Regional Office Manager, ensure that assets purchased by or provided to the Project comply with asset management guidelines in the CARE Indonesia Administration Manual.

Contract Management

• Ensure that contractual compliance obligations to the donor are understood and adhered to by all relevant Project staff.
• In the event of any urgent and serious matters, provide immediate reports (verbal or written) to line management or Program Director. Such matters of significance may include:
• Personnel/staff, Security,
• Financial or asset control,
• Project performance, 
• Legal problems,
• Events likely to gain adverse publicity, and or
• Any other matters felt to be of significance by the Project Manager.
• Submit all reports on time (donor, relevant CARE International member and CARE Indonesia).
• Ensure that approved objectives, outputs (targets) and budgets are reached. Any changes to the project design, objectives, outputs or budget must have prior approval by the donor.
• Ensure the effective management, maintenance, security and legitimate usage of all project facilities, assets, personnel and equipment.

Personnel Management

• Develop, define and maintain updated job descriptions for all relevant Project staff, which clearly explain the roles and responsibilities of each staff member.
• Work with line management and Human Resources Unit to recruit staff for all project positions. Ensure that CARE’s recruitment procedures are followed.
• Ensure that all staff clearly understands their roles and responsibilities. On the basis of their job descriptions monitor staff performance and provide constructive feedback to staff in line with CARE Indonesia performance management procedures (Annual Performance Appraisal process).
• Identify the key skills required by all Project staff to effectively fulfill their designated roles and where necessary suggest or plan staff training to fulfill such needs as well as provide on the job training and coaching/mentoring.
• Assist all Project staff to have access to training in order to develop their skills beyond the requirements of their current position.
• Actively assist staff, in particular women, assume greater responsibility within project activities and ‘foster’ their long-term professional development.
• Ensure that staff participates in the development of project Weekly/monthly work plans.
• Ensure that the provisions of CARE Indonesia’s Human Resource Manual are being complied with. In particular, ensure that working hours, annual, sick leave and other leave provisions are being applied and liaise with the Regional Office Manager (if applicable) or Human Resources Unit regarding relevant staffing issues.
• At all times ensure the safety and security of all Project staff in line with CARE Indonesia’s policies and procedures.

Government Liaison/External Relations

• Establish and maintain positive working relationships with other institutions involved in the project by ensuring appropriate representation of CARE. This should include regular contact to ensure they are fully and appropriately involved in the Project.
• Establish local procedures in order to liaise effectively with local government institutions. This may include such things as: planning, implementing, reporting, monitoring and evaluation or any other aspect that requires local government understanding and support for effective project management.
• Assist line management to meet all required narrative and financial reporting requirements promptly.
• Comply with host government priorities and policies where these are consistent with CARE Indonesia’s Mission and Vision as well as donor contractual obligations and the need to ensure project quality.
• Facilitate and provide the opportunities for counterpart staff and agencies to be aware of and learn from the implementation of all aspects of the Project.
• Undertake all areas of responsibility in a professional manner and in a way that enhances the reputation of the Project and the reputation of CARE.

SPECIFIC RESPONSIBILITIES:

Together with EED Manager/Business Development Specialist to develop program strategy, design and work plan;

• Develop the monitoring framework to be applied in the project and facilitate the team in the application;
• Conduct monitoring and evaluation activity to ensure harmonization, standardization and optimizing of any project activities and to ensure the achievement of expected output;
• Periodically visit the field as part of monitoring and evaluation activity to measure the project achievement, opportunity and help to overcome the challenges faced by the program;
• Prepare and submit narrative report in quarterly, semi-annual and final report.
• Facilitate the coordination meeting with all team;
• Pro-actively identify and communicate program opportunities and challenges for replication and/or scale;
• Advocate school WASH intervention to related government office and influence the budgeting;
• Liaise with respected government and other stakeholder on the project implementation
• Supervise Project Officer, Communication Officer and Technical Specialist (WASH, Health & Hygiene), and other team on the project structure;
• Conduct any other duties that may reasonably be assigned in line with the position.
• Willing to join with the Emergency Response Team (ERT) in accordance with experience and competence and is ready to be assigned to the disaster site in accordance with the existing needs.

SUPERVISE

• Project Officer (2 persons: Makassar and Serang);
• WASH Construction Specialist (2 persons: Makassar and Serang);
• Health and Hygiene Specialist (2 persons: Makassar and Serang);
• Communication Officer (1 person: Makassar);
• General Admin and Finance Support Officer (2 persons: Makassar and Serang).

QUALIFICATIONS

• Education: a University degree in a related field to education, public health Socio-Economic Development, Social Policy, Gender studies etc.
• Experience: 
• 3 years successful record in Project Management at middle to senior level.
• 2-3 years of specialized experience working with civil society organizations and/or advocacy efforts.
• Experience of working on issues related to WASH in community level.
• Experience in conduct the KAP survey and analysis.
• Familiarity with a diverse number of cross-cutting themes such as rights based programming, networking, gender integration and policy advocacy. 
• Specific technical skills: 
• Proficiency in written and spoken English.
• Organization and Presentation.
• Report writing (in Bahasa & English).
• Liaison and contract negotiation.
• Budgeting and administration.

TERMS OF OFFER

CARE is an equal opportunity employer offering a competitive salary and benefits package, and a collegial working environment, and women candidates are encouraged to apply. Applicants are invited to send a cover letter illustrating their suitability for the above positions, and detailed curriculum vitae, with names and addresses of three referees (including telephone, fax numbers and email address). Relocation cost will not be covered.

Please DO NOT attached academic transcripts and Diplomas and state clearly the applied position code in the email subject.

Please submit your applications before November 28, 2016 to CARE International Indonesia, Human Resources Unit: recruit_894@careind.or.id

"Only qualified applicants will be shortlisted"