Plan is an international humanitarian, child-focused
development organization without religious, political or governmental
affiliation. Plan’s vision is a world in which all children realize their
full potential in societies that respect people’s rights and dignity. Plan
International Indonesia started to operate in Indonesia on 1969.
Due
to organizational new CPP project, Plan
International Indonesia is looking for a dynamic Indonesian national to fill
the position of:
Finance and Admin Project Coordinator (Jakarta Based)
Responsibilities:
Finance in DtZ Program
Assist Country Finance Manager in the preparation of
annual budget from data compilation up to data entry to ensure that the budget
is submitted on time and accurate, Assist Country Finance Manager in
controlling liquidity such as preparing forecast and fund request in DtZ
Program, compiling and manage forecast and fund request from the local CSOs
partners; ensuring that the daily
accounting activities such as invoice
payment processes including the maintenance of the subsidiary ledger for
advances, deposit, installment payments and withholding tax is in accordance
with Plan’s financial and accounting system, Conduct partner assesment on finance
and accounting and review the budget,
Maintain correct data in GL, manage and conduct the month-end and year
end closing processes at GL, Communicate the finance and accounting policy and procedure to all partners
Maintain Human Resources
administration in the Program
Maintain
Personnel records (personal files, leave records, insurance related, etc) in
coordination with P & C Supervisor, Manage recruitment of
consultant, facilitators, contractors, for DtZ project
Manage Finance & Admin Unit staff and internal administrative systems and procedures
Determine/modify
job descriptions of finance & admin
staff unit as required, in coordination with Human Resources Department, Comply
with internal administrative system and procedure as needed, Communicate the
revision by the Finance Manager and update from donor on organization system
and procedure
Coordinate the implementation of
audit in the Finance & Admin Unit with the staff and auditor
Provide
financial data during the field work
done by internal and external auditor, Maintenance of Audit Action List responses and tracking
of follow up actions from Finance and Admin
audits
Manage the purchases of goods and
services for project and office supplies and equipment
Make
sure the procurement process is conducted timely and in appropriate manner,
Approve the procurement (based on the DOA), Update the supplier data base of the Program, ATS working well in the Program
Reporting
Checking/reviewing Monthly Financial Statement, preparation and submission of Year End package, Prepares and review reports such
as quarterly reports, travelling report, inventory report and FA report, using
of car analysis, using of gasoline analysis, using of phone calls analysis and
etc, as required by the CD (management) and Regional office.
Manage Plan Asset
Establish
a system of maintenance for Plan asset such as vehicle, log book, motorcycle,
copy machine etc., Maintain Plan fixed assets and non-fixed asset item such as
update records of fixed asset and non-fixed asset items, proposed disposal to
Plan Managers, execute disposal, do physical inspection/check of fixed asset
and non-fixed asset items.
Requirements:
Education
: University
degree in Economics, majoring in Accountancy is preferable
Knowledge
and Skill: CCCD,
Child right, Child participation and CRC,
Administration policy & procedure;HR Policy and procedure, Computer , Interpersonal relation , Negotiation, Team work, Communication
Attitude:
Personal integrity, Accuracy , Interest in details, Willingness
to learn and upgrade capacity and skill that would give contribution to the
project, organization, partners and his/herself.
Experience:
At least three
years of experience in related field, Supervisory experience
Range Salary : IDR 4 500 000, - 6 500 000,-
All applications will be treated in confidence. Only
short-listed candidates will be notified and invited for interviews. Please
submit your letter of application and detailed curriculum vitae in English by
email not later than April 16, 2016 to: HRD.Indonesia@plan-international.org
Please fill the 'subject' column of the e-mails in
this format: (The Position)–(Your Name). File attachment
not later than 1MB.
