This position is responsible to assist the Senior Admin and Logistic Officer to carry out on a day to day administrative function in Medan Office and provide support to other sites office in 4 locations (Mandailing Natal, Pak Pak Barat, Tapanuli Selatan and Tapanuli Utara)
Administration:
- Perform reception/secretarial duties (greet guests, answering the phone, sending and receiving email and faxes), this includes prepare written responses to routine inquiries.
- Record, compile, transcribe and distribute minutes of meetings.
- Assist the translation of simple office documents (English-Indonesia).
- Filling of office documents/materials in the general files system.
- Assist Travel arrangements of CI’s Staff and/or Visitors, including hotel reservation, ticketing, vehicle/transport arrangement, etc.
- Assist in preparation of scheduled meetings/conference/ seminar and other scheduled events i.e. venue selection, logistics arrangement, materials duplicate, communication with participants, etc.
- Logistic and Supply
- Assist on routine office payment i.e. utilities, telephone, internet, car rent, outsource payment etc.
- Assist on procurement of routine office supplies and maintain its inventory list.
- Assist in maintaining the Inventory List for Medan and other site offices.
- Assist in the maintenance of office equipment (AC, photocopy machine, kitchen utensils, etc.
- At least 2years relevant work experiences in Logistic/Administration/Receptionist/General Affairs/Secretarial
- Having experiences in Ticketing and Hotel Reservation, Event Organizer, Logistical issue
- Familiar with Microsoft Office (Word, Excel, PowerPoint) and internet
- Team player and able to work under pressure and minimum supervision
- Has information related to logistic and procurement matters and/or vendors is preferred.
- With each step, we need more and more hands. Apply your passion, skills, and talents to helping us protect the most important places around the world.
Please fill the “subject” column of the e-mails in this format:
(Only short-listed candidates will be notified).
