SEARCH FOR COMMON GROUND INDONESIA Job Vacancies 2016
Search for Common Ground Indonesia, a non-profit, independent, secular, non-government organization dedicated to conflict transformation, is seeking a professional candidate to work as an Administration Assistant.
Search for Common Ground Indonesia is a representative office of Search for Common Ground (Search), whose mission is to transform how individuals, organizations and governments deal with conflict - away from adversarial approaches and toward cooperative solutions. Search’s headquarters are in Washington, DC USA and Brussels, Belgium.
POSITION: Administration Assistant
LOCATION: Jakarta
CONTRACT PERIOD: 12 Months
START DATE: ASAP
STATUS: Full Time
Main Job Tasks and Responsibilities:
- Answer telephone, screen and direct calls
- Take and relay messages
- Provide information to callers
- Greet persons entering organization
- Direct persons to correct destination
- Deal with queries from the public and customers
- Ensure knowledge of staff movements in and out of the organization
- Monitor visitor access and maintain security awareness
- Provide general administrative and clerical support
- Prepare correspondence and documents
- Receive and sort mail and deliveries
- Schedule appointments
- Organize conference and meeting room bookings
- Co-ordinate meetings and organize catering
- Monitor and maintain office equipment
- Assist HR and administration manager in asset and inventory management
- Assist HR and administration manager in data management
- Tidy and maintain the reception area
- Any other tasks will be determined according to the needs.
- Computer skills and knowledge of relevant software
- Knowledge of operation of standard office equipment.
- knowledge of clerical and administrative procedures and systems such as filing and record-keeping
- knowledge of principles and practices of basic office management
- Fluent written and spoken English and Bahasa Indonesia
- Excellent cross-cultural communication and working skills, enjoys a multicultural work environment
- Indonesian citizen
