SUMMARY
The goal of PRESTASI Phase II
is to improve the performance and leadership skills of Indonesian
professionals, which, in turn, will help to promote development in Indonesia
and the achievement of the Mission’s Development Objectives under the 2009-2014
Mission Strategic Plan. Specifically, PRESTASI Phase II provides training and
technical services required to strengthen and expand the base of skilled,
high-performing professionals and institutions in Indonesia’s public and
private sector.
The Indonesian International
Education Foundation (“IIEF”) is an Indonesian not-for-profit organization
specializing in international education and capacity development through the
administration of various programs in four core areas of: Scholarship and
Fellowship Management, Capacity Development Initiatives, Services to Education,
and Testing and Certification.
IIEF manages numerous
programs sponsored by various major international donor and funding
organizations. IIEF is a local partner organization of the Institute of
International Education (“IIE”), one of the world’s largest and most
experienced international education and professional exchange organizations,
based in New York.
IIEF is seeking candidates
for Training Associate - position for the Program to Extend Scholarship
and Training to Achieve Sustainable Impact Phase Two (PRESTASI II) funded
by USAID/Indonesia. PRESTASI II is a five-year program which provides
opportunities for Indonesians to earn Master’s degrees in selected fields
primarily from a university in the U.S.
The Training Associate -
will be assisting the Training Specialist in daily activities for the program.
RESPONSIBILITIES
- Provides administrative in areas such as maintaining calendar and maintaining record-keeping systems; develops and maintains databases and/or spreadsheets; prepares special and recurring reports containing specialized or sensitive information.
- Provides assistant for the operations support such as preparing and composing confidential correspondence on own initiative, receiving and screening telephone calls and visitors, and screening and prioritizing mail.
- Responds to inquiries providing information requiring comprehensive knowledge of the PRESTASI program.
- Prioritizes and arranges meetings, conferences, and appointments; makes all necessary travel arrangements and itineraries; prepares and files travel authorization and travel vouchers; determines and prepares background materials needed.
- Coordinates course and room scheduling related to academic instruction; respond to participants regarding taining program issues.
- Assist in the process of the participant’s visa
- Collect all invoices and prepare payment request in accordance to and incompliance with USAID and IIEF rules and regulation in relation with the training and placement process..
- Assist in the process of the participant’s visa
- Assists with the planning and coordination of special events for program
- Assigned as one of R1 official for USAID Trainet system
- Performs other duties as assigned by Training Specialist
- Ensure the accuracy of personnel documents on timesheet and leave reports.
- Supervise and coordinate Receptionist / Admin Support and Office Support in daily activities.
- Assist the PRESTASI Team in arranging the availability of temporary worker/outside worker if needed.
REQUIREMENTS:
- Minimum of Diploma 3 required or Bachelor’s Degree is an advantage
- A minimum of five years of related work experience in development program, including employment with a non-profit organization with a proven track record of success
- Be able to work with diverse groups and engage in interpersonal contact with a wide variety of internal and external constituencies and have excellent people skill
- Has a strong integrity, honest and can be trusted
- Can work independently but is a good team player
- Has good initiative and creatively in solving problems
- Have knowledge in program and finance matters with minimum three years is an advantage
- Have various experiences in the procurement process
- Excellent time management skills and have ability to work in a tight schedule and pressing demands
- Strong knowledge in Microsoft Office Suites (Word, Excel, etc.)
Send your resume and cover
letter to prestasi66@yahoo.co.id Please specify the position you applied for
in the subject by writing: PRESTASI- Training Associate - (your name). No phone
inquiries accepted. Only qualified candidates will be contacted.
Closing date: September 10,
2015
