OXFAM Job Vacancy: Field Coordinator - Ende, Nusa Tenggara Timur

Field Coordinator OXFAM-AIP Prisma (D1 National)
Based in Nusa Tenggara Timur, Indonesia
Fixed Term contract with Oxfam national benefits
Only for Indonesian nationals  

OXFAM who are we? 

OUR VISION :
Oxfam's vision is a just world without poverty: a world in which people can influence decisions that affect their lives, enjoy their rights, and assume their responsibilities as full citizens of a world in which all human beings are valued and treated equally.

Vision for Indonesia
Oxfam Indonesia has the vision that people in Indonesia will live equitably and free from injustice of poverty, enjoy their rights, and are resilient in times of disasters. Goal for Oxfam in Indonesia. By 2020, 2.5 million women and men in Indonesia are empowered to overcome poverty, vulnerability and inequality. Be part of a dynamic working environment. We are recruiting Field Coordinator Oxfam AIP Prisma with a real commitment to gender equality and overcoming poverty. This post will be based in Nusa Tenggara Timur for fixed term contract 12 months.

JOB PURPOSE:
The Field Coordinator will facilitate the operation of office and support the Project Coordinator to delivery project interventions in the field.

KEY RESPONSIBILITIES:

• Manage the field offices’ financial, administration and human resources so that adequate support is provided for project implementation and ensure that Oxfam procurement system, HR policies and other standard procedures are followed 
• Ensure the safest possible operating environment for all Oxfam staff, and also ensure security procedures are followed and that a neutral stance is maintained by all Oxfam staff in Ende NTT 
• Maintain relationships and coordinate with related local government stakeholder, local authorities, other NGO’s, project beneficiaries and other involved parties 
• Support Project Coordinator to ensure that Oxfam’s project is implemented in a way that meets its intended objectives in a participatory manner, in line with donor’s requirements and that reports are provided on time to the donors and also all activities are in accordance with the terms of reference and approved 
• To works in close coordination with Project Coordinator, other Oxfam projects, operational team including resource mobilization and communication, monitoring and evaluation team, government officials, donors and local stakeholder ensuring successful Oxfam project implementation 
• Report to Eastern Indonesia Coordinator as often as the situation requires, develop an understanding of the environment and provide analysis on current and future trends 
• Provide office monthly or weekly report and support Project Coordinator for providing project reports as required by Oxfam and project donor. 
• Overall responsibility for the implementation of financial and administration systems and control in Ende NTT office. This includes ensuring that financial systems are adhered to by all levels of personnel and comply with Oxfam Procedures. 
• Together with Project Coordinator managing finance operations this includes: payment processes; submission of project and financial report to Makassar office and also production of timely management information. 
• Support Project Coordinator for provide to management with a statement of expenditure against budget on all programmes on a regular basis and that will assist project planning and delivery. Assist with the transactional and reporting aspects of the financial management systems. 
• Ensuring strong coordination with Eastern Indonesia finance team for preparing financial reporting for internal and external stakeholders as requested. 
• To work with logistics and office admin staff to ensure that vulnerable and fixed assets are treated in adherence to Finance’s minimum standards. 
• Overall responsible for guiding and mentoring partners for financial system and control. 
• Maintain good communication with Eastern Indonesia team Assisting visitor from Oxfam, Donors, Government Officials and related parties to project location in Ende NTT

SKILLS AND COMPETENCIES:  

• Experience in working in NTT is desirable;
• Experience in community development and or ethical or social business activities;
• Experience of management/supervisory responsibilities.
• Proven practical experience in managing an office business
• Extensive experience in working with team, and a commitment to capacity building an inexperienced team. Proven ability to train and mentor staff.
• Ability to prioritise own workload, to work independently and to work to deadlines.
• Good team leadership and interpersonal skills, together with the capacity to remain calm under pressure and not lose sight of strategic priorities.
• Willingness to travel at short notice, and often in difficult circumstances.
• Strong commitment to gender, diversity issues, equal opportunities and capacity building
• Sympathy with the aims and objectives of Oxfam.
• Program management experience in community or economic including small business development;
• Strong community development skills and previous experience with ethical business development and or management;
• Experience and skill in building staff capacities to assess, design, plan  and manage projects is essential;
• Good people management skills and able to motivate and manage a team of program officers working remotely;
• Analytical skills with ability to honestly assess, evaluate and draw up plans for action to improve the program;
• Ability to take and analyze information from different parts of the program into well written progress reports;
• Strong interpersonal skills and the ability to work sensitively with people from various cultural and social background;
• Effective writing and effective verbal communication skills in Bahasa Indonesia, with skills in English is an advantage.
• Computer literacy - good working knowledge of spreadsheets essential.

HOW TO APPLY
If you believe you are the candidate we are looking for, please apply by send your complete application to jakarta@oxfam.org.uk and mention "Field Coordinator Oxfam-AIP Prisma" on the subject of the email. 

The closing date: September 14th, 2015 

Only short listed candidates will be contacted
We encourage women and people with disability to apply

Oxfam promotes equality and diversity

Oxfam works with others to overcome poverty and suffering.