Management Systems International, Inc
Strengthening Integrity and Accountability
Program 1 (SIAP 1)
Terms of
Reference (ToR)
Position: Local
Observer to Conduct Election Monitoring in Bengkulu (2 persons), North
Kalimantan (2 persons), North Sulawesi (2 persons), South Tangerang (2
persons), Samarinda (2 persons), Magelang (2 persons), Jember (2 persons),
Sukabumi (2 persons), and Gresik (2 persons)
Languages
Required:
Indonesia
Working Period: September - December 2015
Working Period: September - December 2015
BACKGROUND
In
late 2015, there will be local elections in 269 cities in 11 provinces. The new
local election Law Number 1/2015 -which SIAP 1 also contributed to through
policy advocacy on campaign financing stipulations - introduces key
reforms including campaign expenditure
cap (a complement to the existing donation cap), and state financing of some
types of campaign activities. These are designed as a cost control measure, to
create a more level playing field. KPU, KPU Province, and KPU Kabupaten/Kota
are assigned by the law to determine the campaign expenditure cap by
considering numbers of residents,
geographic scope of the districts, and local cost standards. The state
financing of certain campaign activities is organized by KPU through
facilitation of public debate, distribution of campaign materials, and media
advertisements under state budget.
The
upcoming local election has caused public concerns due to limited preparation time,
caused by delays in the law making process. In addition, concerns remain on the
classic problem of vote buying, campaign finance regulation compliance, voter
awareness about campaign financing, as well as the general performance of
election management bodies. Thus, SIAP-1 plans to conduct
monitoring in 3 provinces, 3 cities and 3 districts to promote transparency and
accountability of campaign financing and its reporting.
In this regards, MSI SIAP-1 seeks the
expertise of local observers in the above-mentioned regions to conduct
monitoring on campaign funds, money politics, and campaign finance report. All
monitoring results will be delivered to MSI SIAP-1 in accordance to the agreed
timeline for further analysis.
SCOPE OF WORK:
A.
Objective:
- To collect data on election-related campaign, campaign fund, campaign finance report
- To monitor whether candidates complied with campaign finance regulation
B.
Key Responsibilities and Activities:
- Carry out daily monitoring (7 days a week) on election-related campaign, campaign fund, campaign finance report from 28 September to 9 December 2015
- Submit the daily monitoring to the observer coordinator and MSI SIAP-1 from 28 September to 9 December 2015, at the latest by 19:00 each day
- Publish the monitoring results through press conferences (3 times)
C.
Focus of Monitoring
Local observers will collect data and analyze the candidate's campaign
activities, campaign fund and campaign finance report. Specific focus will be
describe as follow:
Field monitoring - campaign
The local observers will examine following issues to determine whether the
candidates/campaign complied with the regulation of campaign implementation:
- What kind of campaign did the candidates/campaign team run?
- Did the candidates conduct a small group meetings (i.e. "religious" or "cultural" activities which are intended as campaign) and produced campaign goods?
- Were there any use of state facilities for campaign conducted by candidates/campaign team?
- Did the candidates/campaign team conduct the same campaign which were facilitated by local KPU (campaign material, campaign properties, advertisement)?
- What was the total estimated campaign cost per candidates?
Campaign finance report & Audit results
To determine the punctuality, completeness, and accuracy of information
& data on the submitted campaign finance reports, the local observers will review
those reports and examine following issues:
- Did all donators listed on the report submitted their information as required by the regulation?
- Were there any illegal donation?
- Were the reported donation exceed the contribution limit?
- Were the reported campaign expenses exceed the expenditure cap?
- Were there any fraud found from the audit results?
Note:
- All information collected must be completed with verified evidences
- Local observers must do sampling check on the list of donors
Analysis and Comparison
The local observers will compare the field monitoring results with the
submitted campaign finance report to examine following issues:
- Were there any unreported campaign activities and expenditure?
- Were there any unreported donations?
During the monitoring process, local observers shall work in close
cooperation with the coordinator observer and MSI SIAP-1. More detailed
monitoring activity will be described in the training which will be provided by
MSI.
D.
Deliverables & Payment
Schedule
No.
|
Activities
|
Deliverables
|
Time
allocated (in days)
|
1
|
Attend
training and briefing
|
-
|
3 days
|
2
|
Field
monitoring
|
Daily public
tracking reports & its evidences
|
50 days
|
3
|
Press
conference to present findings
|
Activity
report
|
3 days
|
4
|
Finalization
of report
|
Compiled
final report
|
4 days
|
|
Total number of working days
|
60 days
|
The local observers will be required to provide:
- Compiled daily monitoring results & report
- Activity report
- Final report
The local observers will be paid the consultancy fee upon
completion of the following milestones:
- 30% after submitting 30 daily public tracking reports
- 30% after submitting the rest of daily public tracking reports
- 20% after submitting activity report
- 20% after submitting final report
The
local observers will be paid as Lump sum amount (excluding communication and
travel cost - if needed). MSI will provide training on election
monitoring and covered all its expenses.
Qualifications
1.
Individual/personal
consultant
2.
Experienced
in election monitoring
3.
Good
understanding on Election law and regulation
4.
Excellent
organizational and coordination skills
5.
PC literate;
familiarity with Microsoft Office
6.
Have a good
communication skill and good personality
7.
Have an
experience working with government agencies is preferred
**This is a local position; only
Indonesian nationals will be considered.
Application
should include a cover letter, CV (including three references) and contact
number by September 28, 2015.
Please
send applications indicating ‘Election Monitoring' as the subject of your email
addressed to recruitment@msi-siap.com. Only shortlisted candidates will be
contacted.