Water.org Job Announcement: Office Administrator, Jakarta

Job Announcement: Office Administrator
Deadline for Applications: June 26, 2015

Category: Full-Time, 2 year contract
Reports To: Country Director
Location: Jakarta, Indonesia

About Water.org

Water.org is an international non-governmental organization working to increase access to water, sanitation and hygiene (WASH). Water.org has been in operation since 1990, implementing water and sanitation programs in conjunction with local partners such as financial institutions, NGOs, and water/sanitation service providers. Water.org programs have reached over 3 million people in 12 countries.

Water.org opened an office in Jakarta in May 2014. The office has grown to 5 staff and will increase to 10 staff by December 2015.

Position Description

Water.org seeks a highly skilled and motivated Office Administrator to support the operation and growth of the Jakarta office. Major responsibilities include:

• Office Management 
• Finance and HR Support 
• Administrative Support 
• Communications and Events

Detailed Tasks

Office Management (30%) :

• Coordinate and manage office opening, operations, and closing 
• Manage all office service provider accounts (e.g. lease, internet, electric, telephone, insurance) and act as liaison with vendors 
• Manage inventory, maintenance, and procurement of office equipment and supplies 
• Maintain, track and coordinate organizational files 
• Ensure that office security adheres to Water.org policy 
• Manage vehicle and travel logs 
• Coordinate office cleaning and maintenance

Finance and HR Support (30%) :

• Collect and submit expenditure, payroll, and banking information and records to third-party back office support firm (which provides accounting, payroll and government reporting) 
• Manage and oversee the use of office petty cash 
• Process payments to vendors and contractors 
• Assist the recruitment process of staff such as posting job descriptions, scheduling interviews, and notifying unsuccessful candidates 
• Support new employee onboarding and training 
• Assist with finance and HR reporting to Water.org HQ

Administrative Support (30%) :

• Provide administrative support for Regional Manager, Country Director, and others as assigned 
• Assist with scheduling, travel arrangements, and preparation of expense reports 
• Assist with printing, copying, filing and taking minutes of meetings

Communications and Events (10%) :

• Support planning, and implementation of public events 
• Coordinate activities with Water.org HQ staff and external stakeholder representatives 
• Arrange for interpretation and translation

Professional Qualifications  

• Bachelor’s degree in administration, business management, human resources, or related field 
• Minimum 5 years of experience in administration/office management 
• Excellent communication skills both in English and Bahasa Indonesia 
• Good computer skills, particularly Microsoft Office 
• Demonstrated ability to deliver results working in a small team and playing a variety of roles 
• Strong attention to detail 
• Creative problem solving 
• Integrity and Honesty

Salary/Benefits 

This is a two year contract position with strong potential for extension and competitive compensation commensurate with experience.

Application Information

Interested candidates may send a copy of their CV and a cover letter indicating their interest to:  positions_indonesia@water.org

The deadline for applications is June 26, 2015. Applications will be reviewed as they are received. Please do not attempt to contact Water.org about the status of your application.
Water.org is an equal opportunity employer. We do not discriminate on the basis of age, ethnicity, gender, nationality, religious belief or sexual orientation.