Position Title: Medical
Assistant
Work Hours: Normal
working hours as defined in the Staff Handbook
Basic Function of Position
The Medical
Assistant is responsible for assisting the PCMOs with the in-country Volunteer
Health Support Program and medevac duties. The Medical Assistant will provide
administrative and patient care services support for the Peace Corps Volunteers
and trainees in the Peace Corps program in Indonesia in accordance with the
Peace Corps Manual and the Technical Guidelines for Overseas Medical
Staff. The Medical Assistant functions
under the direct supervision of a PCMO.
MAJOR DUTIES AND RESPONSIBILITITES
·
Places the highest priority on providing friendly,
prompt, and efficient service and support to Peace Corps Indonesia Trainees,
Volunteers, and staff.
·
Functions successfully as a team member and completes
all tasks within a timely manner.
·
Maintains strict medical confidentiality when dealing
with all oral or written medical information related to volunteers and trainees.
Program
Administration (approximately 40%
of time)
·
Processes,
receives and stock checks all supplies and equipment obtained by local purchase
or ordered from outside Indonesia.
· Maintains a current
and accurate database inventory of supplies of medications, health and medical
equipment, etc., to meet anticipated routine and emergency health needs. This includes tracking the status of all
orders and amounts spent against the medical budget and providing quarterly
reports reflecting this information to the PCMO and DMO.
· Manages MS 734
inventory procedures and keep database up to date.
· Tracks expired
medications and ensures disposal per required protocols, documenting
destruction and recording in the inventory.
· Orders and stocks
medical supplies and equipment on a regular and timely basis and coordinates
the purchase of medical supplies locally when possible.
· Assists in
emergencies and medevac preparation when requested by the PCMOs. This may
require work after hours or on weekends as needed.
·
Assists
with maintenance of PC Trainees' and PC Volunteers' Health records, keeping
them under combination lock and limiting access to insure medical
confidentiality in compliance with the provision of the Privacy Act.
· Organizes PCMO site-visit
travels to Volunteers' sites in coordination with the safety and programming staff.
Financial
Duties: (approximately 7.5% of time)
• Handles payments for various sources, such
as: dentists, doctors, pharmacies, etc.
• Negotiates payments, establish and maintain
relationship with pharmacies, laboratories, radiological facilities and
numerous specialists.
Volunteer Support
and Training (approximately 10%
of time)
·
Participates
in the process of site development by providing the medical staff with
information on region-specific trends and incidents that may have a potential
impact on Volunteer health, including environmental restrictions on site
selection.
·
Reviews medical portion of PCV EAPs for accuracy and
obtains regional information regarding access to medical providers and
emergency medical services.
·
Assists
in the administration and delivery of training as required and supervised by
the PCMO and Training Manager
Clinical-Related
Care: (approximately 40% of time and under direct supervision
of the PCMO/APCMO)
·
Responds
to emails related to PCVs' health problems and administrative inquiries.
·
Monitors
msupplies email inbox and sends notification of supplies sent to PCV.
·
Tracks
PCT/PCV immunizations and documents all vaccinations given on Peace Corps
Immunization Record and WHO cards
·
Arranges
and coordinates all PCV medical appointments (using appointment calendar),
including Health Unit visits, and referrals to local consultants.
·
Accompany
Volunteers to consultations and medical tests when requested by the PCMOs/APCMO
and provide translation as needed.
·
Translates
patient consultations and medical test results from French to English.
·
Prepares
and distributes medical supplies and over-the-counter medications to PCVs under
the direction of the PCMOs. All prescription refills to be approved by one of
the PCMOs.
·
Monitors
drug recalls and informs PCMOs
·
Tracks
all labs ordered and consultant visits on logs and ensures prompt receipt of
all test results and reports from consultants.
·
Enters
all patient contacts in master log and tracks patient care follow-up required
by PCMOs.
·
Prepares
monthly epidemiological report from patient care log under PCMO supervision.
·
Establishes
and maintains the in-country referral network of health care providers,
including a directory of in-country consultants and facilities and visits local
providers when requested.
·
Assists
PCMOs with updating the Indonesia medical evacuation plan for all PCVs.
·
Assists
PCMOs in updating the country survey on an annual basis.
Other duties as requested (approximately 2.5% of time)
The Medical Assistant may occasionally be
asked to complete special projects and assignments for the PCMOs or other members of the senior staff.
Safety and Security
·
To
meet the safety and security provisions detailed in the MS 270 manual and
assist PC/Indonesia in maintaining full compliance with MS 270.
·
Be
familiar with the Emergency Action Plan, their responsibilities in the event of
an emergency and the procedures for reporting and responding to safety and security
incidents.
·
Report
any suspicious activity that might put the volunteer/trainee at risk.
· Other tasks as required to support the mission of Peace Corps Indonesia
· The Contractor is subject to worldwide availability and may be requested
by the Peace Corps to be reassigned or transferred permanently to another
Peace Corps Post/Headquarters or perform temporary duties (TDY) as
required and to travel to other assignments within Peace Corps’ as
assigned. Any such reassignment or transfer shall be subject to agreement
of the Contractor. The Statement of Work as defined will remain the same;
however the duties may be subject to change as determined by the Contracting
Officer.
· Serving as Occasional Money Holders
Peace Corps staff member may receive an interim
advance to make a cash purchase when it is more economical or expeditious than
making the payment by U. S. Government check or EFT. PSCs who
receive Interim Advances are acting as Occasional Money Holders, and must
comply with procedures in OFMH 13.18.3. This interim cash advance
must be supported by a copy of the authorized purchase document, and liquidated
(accounted for) within three (3) working days. The
recipient of the funds is personally accountable for the funds until they are
accounted for (with receipts or funds are returned).
POSITION ELEMENTS:
Supervision
Received:
The Medical Assistant reports to a PCMO.
Available
Guidelines: Peace Corps Manual, Peace Corps Technical
Guidelines, supervisor’s instructions, standard forms.
Exercise
of Judgment: exercises limited judgment within the
confines of job responsibilities.
Authority
to Make Commitments: none.
Nature,
Level, and Purpose of Contacts: Interoffice communication at all levels as
required including interaction with HQ, OMS, Vendors and Volunteers
Time Required to
Perform Full Range of Duties: The
time required for a qualified individual without experience in Peace Corps to
perform fully and adequately duties of this position is 6 months.
REQUIRED
QUALIFICATIONS:
Education: University Degree or equivalent health-related
degree
Prior Work
Experience:
Minimum two years prior work experience preferably in a
medical or pharmaceutical setting where inventory or translation skills were
required
Language
Proficiency: Written and spoken English, French and Arabic
required
Knowledge, Skills,
and Attitudes:
·
Must
possess and demonstrate high quality composition, personal organization, and
time management skills with the ability to pay attention to small details.
·
Computer
skills including word processing, spreadsheet and database programs; Microsoft
Word and Excel knowledge required.
·
Willingness
to perform non-routine tasks in emergency situations.
·
The
position of Medical Assistant requires a mature individual capable of maintaining
the strictest confidentiality regarding the treatment of patients in the
Medical Unit. PC/Indonesia enforces a
strict policy regarding any violation of the PC policy on Medical
Confidentiality. Therefore, any
confirmed breach of this code will be grounds for immediate dismissal.
·
The
contractor must have sufficient fluency with spoken and written French,
English, and Arabic to serve as a competent interpreter and translator as
necessary for technical medical subjects.
·
The
contractor shall be available and prepared to travel 20% of the time, as
Volunteer and program needs dictate.
DESIRED
QUALIFICATIONS:
Education: Ability to drive
with valid license. A medical background and training including a degree and/or
certification as a nurse or other medical professional.
Prior Work
Experience:
Experience working with Americans or other foreigners in a
medical context.
Knowledge,
Skills, and Attitudes: Translation of French to English documents.
HOW TO APPLY
Please
submit your CV and Application Letter in English to :
id-jobs@id.peacecorps.gov (in PDF format).
Please indicate "MA Application” in the subject line of the email not later than Friday June 26th, 2015 12:00PM local Surabaya time
id-jobs@id.peacecorps.gov (in PDF format).
Please indicate "MA Application” in the subject line of the email not later than Friday June 26th, 2015 12:00PM local Surabaya time
