Vacancy Announcement
Procurement Assistant
SNV Netherlands
Development Organisation
SNV is a not-for-profit international development
organisation. Founded in the Netherlands 50 years ago, we have built a
long-term, local presence in 39 of the poorest countries in Asia, Africa and
Latin America. Our global team of local and international advisors works with
local partners to equip communities, businesses and organisations with the tools,
knowledge and connections they need to increase their incomes and gain access
to basic services – empowering them to break the cycle of poverty and guide
their own development.
To support its operation, SNV is now seeking qualified
candidates to fill Procurement Assistant position to be based in our Jakarta
Office.
Purpose of the
Job
The Procurement Assistant works under the supervision
of the Procurement Officer and together with project and administrative staff
ensures timely and compliant procurement of goods and services and tight
management of contracts. Contracts need to be monitored and managed to ensure
appropriate financial controls and reporting procedures are followed and donor
requirements met.
Responsibilities
1.
Procurement of goods and services
·
Conduct small to medium value
of procurement of goods and services in line with SNV and donor policies and
procedures;
2.
Procurement tracking and
documentation
·
Liaise closely with project
teams to predict and track procurement requirements ensuring responsive service
provision; provide status reports to the Supervisor on an agreed basis
·
Document and archive relevant
procurement documents. All information should be in line with procurement
policy and other requirements of donors.
·
Maintain confidentiality and
observe data protection and associated guidelines where appropriate
·
Maintain supplier database;
validate data as necessary and update the supplier database
·
Compile information for
internal and external auditors, as required
3. Financial support
·
Manage the petty cash levels in
the office, ensure payments to the suppliers of the (country) secretariat and
related to facilities, support in administration of PP days and the relevant
ICT tool
·
Submit payment request to
finance for completed procurement of goods and services.
Candidate
profile
1.
3 to 5 years of relevant
experience in Administration and Logistics function or similar.
2.
Strong interpersonal skills
3.
Ability to maintain good
relationships with vendors/suppliers
4.
Good negotiation and
coordination skills.
5.
Self-motivated and organized
6.
Ability to work independently
and with the team
7.
Willingness to work a flexible
schedule
8.
Initiative and creative in
solving problems
9.
Good command of spoken and
written English, fluent in Bahasa Indonesia
Duty station: Jakarta
Contract duration: 6-months contract with the
possibility of extension.
Desired start date: As soon as possible.
How to apply?
Please send your application letter describing how you
meet the candidate profile and CV, together with an indication of your current
salary and compensation package with “Procurement
Assistant” in the title to jobsindonesia@snvworld.org by 01 June 2015.
