PACT is
seeking qualified person to fill the position for Senior Grant Manager
for their Project, based in Jakarta.
Please kindly link this website to
apply :
Senior Grants Manager: HERE
Position Purpose
Pact is seeking a Senior Grants Manager for a
USAID-funded project to oversee the management of grants to Indonesian civil
society organizations working in the area of HIV/AIDS and capacity development.
The Senior Grants Manager will be responsible for all aspects of the grant
management process and financial oversight of the grants. S/he will play an
important role in strengthening the capacity of Indonesian civil society
through the administration and management of grants and provide technical
assistance to strengthen financial management practices of grantees. S/he will
be responsible for ensuring compliance with USAID rules and regulations and
Pact’s policies. The Senior Grants Manager will manage a team of grants,
finance and administration staff in Jakarta and three additional offices within
Indonesia. This is a national positional The Senior Grants manager will report
to the Chief of Party and work closely with Pact headquarters office in
Washington DC.
Key
Responsibilities
•Administer the full cycle of grants management which
includes management of the solicitation process, pre-award assessments,
negotiation, issuance of the sub-award, monitoring and compliance visits, and
close-out procedures
•Lead and supervise the grants unit, and finance and
administrative team in Jakarta and field offices
•Include applicable special award conditions in the
sub-award agreements
•Select the appropriate type of grant agreement to the
sub-grantee and ensure proper negotiation of the terms and conditions with the
sub-grantees
•Ensure negotiations are documented via a negotiation
memorandum so they become part of the internal grant files
•Review sub-grantee budgets and ensure that all proposed
costs are allowable, reasonable, and allocable in accordance with applicable
cost principles
•Coordinate with finance officer with review of financial
reporting of grantees
•Lead the development of the sub-grantee monitoring plan
•Coordinate with Prime contractor team as needed during
the program implementation
•Respond to issues that arise during the grants program
implementation, including modifications, compliance with terms and conditions,
and resolution of disputes
•Coordinate communications with the donor with Pact
headquarters office when responding to inquiries regarding compliance or other
needed clarification on terms and conditions from the prime award
•Prepare requests of prior approvals and coordinate
submission with Pact headquarters, as necessary.
•Provide policy guidance and interpretation of the
sub-award agreements for program staff, sub-grantees, and other relevant
stakeholders
•Develop training materials and carry-out regular
training with grantee partners, directly or through capacity development
partners
•Ensure timely training of Pact staff to understand and
comply with donor standards
•Ensure that information on all issued grants and
contracts are properly filed and up to date and maintained within the Pact’s
grants and contracts systems as directed by Pact headquarters, and that regular
reports are provided to Pact's headquarters.
•Ensure that all sub-award files are maintained in an
orderly way and stored as per Pact’s regulations.
•Perform other duties as assigned
Basic Requirements
•Bachelor’s degree in finance or management
•A minimum of five years of progressively responsible
grants management experience
•Experience providing financial oversight to a project
with a budget of at least $1 million
•Strong understanding of USAID grants and contracts
policies and regulations
•Proven experience overseeing the full cycle of
grants/sub-contracts management, including monitoring and compliance visits
•Experience in the administration and issuance of cost
reimbursable agreements, and fixed obligation grants in accordance with USAID
rules and regulations
•Competence using common desktop applications such as
Microsoft Word, Excel, and Outlook
•Strong oral and written communication skills
•Fluency in English and Indonesian Bahasa
Preferred
Qualifications
•Abilities in system and procedure development and use
for managing complex programs
Experience with use of Serenic Navigator and CRM
databases preferred
