CTI - CFF Vacancy: Consultancy as Finance, Human Resources & Payroll and Operation Advisor, Jakarta

TERMS OF REFERENCE
CTI-CFF Regional Secretariat
Consultancy as Finance, Human Resources & Payroll and Operation Advisor

BackgroundThe Coral Triangle Initiative on Coral Reefs, Fisheries, and Food Security (CTI-CFF) is a multilateral partnership of six countries working together to sustain extraordinary marine and coastal resources by addressing crucial issues such as food security, climate change and marine biodiversity. There is broad scientific consensus that the Coral Triangle represents a global epicenter of marine life abundance and diversity.

Spanning only 1.6% of the planet’s oceans, the Coral Triangle region is home to the highest coral diversity in the world with 600 corals or 76% of the world’s known coral species. It contains the highest reef fish diversity on the planet with 2,500 or 37% of the world’s reef fish species concentrated in the area. It also a spawning and nursery ground for six species of threatened marine turtles, endangered fish and cetaceans such as tuna and blue whales. These unparalleled marine and coastal living resources provide significant benefits to the approximately 363 million people who reside in the Coral Triangle, as well as billions more outside the region. As a source of food, income and protection from severe weather events, the ongoing health of these ecosystems is critical.

The CTI-CFF Regional Secretariat is mandated to promote regional cooperation, sharing of lessons, and facilitate learning across the six Coral Triangle countries - Indonesia, Malaysia, Papua New Guinea Philippines, Solomon Islands and Timor-Leste. The Regional Secretariat also coordinates and monitors the progress in achieving the CTI-CFF Regional Plan of Action goals. Its main activities cover the following areas: organizational development, outreach and communication, regional coordination and mechanisms, technical and thematic working groups, development of key regional reports, and capacity development. It also serves as the main liaison and for all CTI-CFF official functions such as the annual CTI-CFF Senior Officials Meetings and the bi-annual CTI-CFF Ministerial Meetings.

Job MissionEstablish key management systems (Finance, Human Resources & Payroll and Operation) of CTI-CFF Regional Secretariat Office.

Job IllustrationThe Advisor is mainly responsible for:

• Undertake initial assessment of supply and purchase of the Financial Management System (FMS) and Payroll System software from reputable vendor. 
• Work with selected vendor and software provider to install and configure FMS and HR/Payroll System on Regional Secretariat desktop computer, do the try-out, and operate the system.
• Work with Information Technology Specialist on the requirements and compatibility of FMS and Payroll System for installation at Regional Secretariat.
• Assist in the appointment of Finance Manager.
• Train the Finance Manager and HR Manager and other staff on the use of the systems.
• Hand over the operation of FMS and HR/Payroll hardware and software to Finance Manager.
• Develop protocols for financial delegations and authorizations for review of Executive Director and Finance Manager
• Develop HR and Operation Standard Operating Procedures (SOPs)  for review of Executive Director and HR Manager.
• Work with Coordinator to identify the Regional Secretariat’s insurance requirements and possible providers to cover:
• Staff Health, & Disability and Travel insurance;
• Office Equipment and Vehicles.
• Business interruption - Fire and major disaster risk insurance for the Regional Secretariat Building.
• Professional indemnity and public liability

Expected OutputsWell-established,  easily understood and operationally functional Finance, Human Resources & Payroll  and Operation systems of CTI-CFF Regional Secretariat Office.

Coordination and ReportingThe Advisor will report directly to the Coordinator of CTI-CFF Regional Secretariat in the daily implementation and completion of the services and deliverables outlined in TOR.

Job Environment and Mobility RequirementThe Advisor will be based at the temporary Regional Secretariat Office at the Ministry of Marine Affairs and Fisheries in Jakarta and it is anticipated to make frequent travel to permanent Regional Secretariat office in Manado to work on the installment of the systems there.

Competency Requirement and Qualification

• Proven successful work experiences in establishing Financial Management, Payroll, HR and Operation Systems in an institution. 
• Familiarity with the superiority and deficiency of several available key management systems.
• Knowledge on vendors providing the software of key management system.
• Ability in training in and transferring knowledge of key management system.
• A holder of minimum of a bachelor’s degree in finance, business administration, accounting or economics.
• A minimum 7 years professional experience in finance position.
• Analytical and have strong skills in mathematics.
• Problem-solving skills and initiative.
• Strong attention to detail and an investigative nature.
• Good IT skills.
• Ability to work independently as well as part of a team
• Strong interpersonal and communications skills
• Excellent spoken and written English
• Constant attention to customer service.

Period of Performance and Level of Effort

• Start:  Immediate 
• End:  4 (four) months after the contract signing
• Level of Effort:  40 hours per week

Submission of Application

• Application letter and updated CV should be sent to arukma@cticff.org 
• Please fill the “subject” column of the emails in this format “<FHRPO Advisor >-<your name>”. 
• Closing date for application is 3 June 2015