Vacant Position at USAID PRIORITAS - Administrative Assistants, Aceh & North Sumatera

URGENTLY REQUIRED

The USAID project Prioritazing Reform, Innovation and Opportunities for Reaching Indonesia’s Teachers, Administrators, and Students (PRIORITAS) is focusing on capacity building and quality improvements for teacher training institutions (TTI) and for non-academic, pre-service teacher training providers. PRIORITAS is building the capacity of schools and MoEC, MORA national, provincial and district offices together with pre- and in-service teacher training organizations to coordinate, plan and train.

On 2014, PRIORITAS has distributed varoious books to 550 PRIORITAS partner schools and will distribute more books to 10,000 non PRIORITAS partner schools starting 2015 until 2017.

The PRIORITAS is currently seeking qualified individuals to fill the position

Administrative Assistant

This position will be based in Aceh, North Sumatera, Jakarta, Banten, West Java, Central Java, East Java, and South Sulawesi.

The Administrative Assistant's responsibilities will include:

• Assist Office Manager and/or Technical Coordinator to organize files, correspondence, faxes, phone calls, manuals, papers, etc. and to continue to update on a regular basis.
• Update PRIORITAS staff on status of new products and works in progress.
• Assist Office Manager/Technical Coordinator in procurement process.
• Provide a cordial and responsive written and verbal communication service to both external and internal PRIORITAS clients for program and administrative matters.
• Assist in ensuring that appropriate letter-heads, logos, and paper types are used for different level of correspondences.  Understanding RTI and USAID trademark requirements are essential for this work.
• Assist other administrative staff in routine administrative functions including preparing travel arrangements (flight/lodging)for all staff  field visits to  provincial/districts and in preparing travel final payment for all staff after receiving complete supporting documents.
• Prepare letters in both Indonesia and English for different level clients in an effective and efficient manner.

• Translate the letter, brochure, etc base on request for the program purpose.
  
  

Position Requirement:

• Ability to write and speak fluently in Bahasa Indonesia and English.
• Experience in filing and cataloging/organizing various types of materials.
• High skill levels and experience in office software, particularly: MSWord, Excel, PowerPoint, etc.
• Minimum 2 years experience in office administration and procurement preferrably in USAID project.
• Minimum D3 degree or certificate training in advanced office related software.
• Ability to effectively organize, prioritize work assignments, and work well under pressure and high stress tolerance
• Ability to work independently and as a team member
• Ability to appreciate international diversity and to establish effective working relationships with international clients
• Ability to establish and maintain working relationships with supervisor and project staff

Interested candidates are invited to submit their applications not later than May 3, 2015 to:

1.    prioritas-vacancy-aceh@rti-indomd.rti.org <mailto:prioritas-vacancy-aceh@rti-indomd.rti.org> for Administrative Assistant of Aceh

2. prioritas-vacancy-nsumatera@rti-indomd.rti.org <mailto:prioritas-vacancy-nsumatera@rti-indomd.rti.org> for Administrative Assistant of North Sumatera

3. prioritas-vacancy-wjava@rti-indomd.rti.org <mailto:prioritas-vacancy-wjava@rti-indomd.rti.org> for Administrative Assistant of West Java

4. prioritas-vacancy-banten@rti-indomd.rti.org <mailto:prioritas-vacancy-banten@rti-indomd.rti.org> for Administrative Assistant of Banten

5. prioritas-vacancy-cjava@rti-indomd.rti.org <mailto:prioritas-vacancy-cjava@rti-indomd.rti.org> for Administrative Assistant of Central Java

6. prioritas-vacancy-ejava@rti-indomd.rti.org <mailto:prioritas-vacancy-ejava@rti-indomd.rti.org> for Administrative Assistant of East Java

7. prioritas-vacancy-ssulawesi@rti-indomd.rti.org <mailto:prioritas-vacancy-ssulawesi@rti- indomd.rti.org> for Administrative Assistant of South Sulawesi

8. prioritas-vacancy-jakarta@rti-indomd.rti.org <mailto:prioritas-vacancy-jakarta@rti-indomd.rti.org> for Administrative Assistant of Jakarta

 

All candidates are requested to write down the position and name in subject line of email and specify their availability date in the CV.

 

Please note that only short-listed candidates will be contacted.