Nations World Food Programme
Indonesia
Vacancy Announcement
No.15/INS/JAK/PROG/06
World Food Programme, Indonesia invites applications from the eligible candidates for the following position:
Position : Administrative Assistant for Nutrition Programme
Contract Type : Service Contract
Duration : 6 months with possibility for extension
Duty Station : Jakarta, Indonesia
Background
Indonesia
Vacancy Announcement
No.15/INS/JAK/PROG/06
World Food Programme, Indonesia invites applications from the eligible candidates for the following position:
Position : Administrative Assistant for Nutrition Programme
Contract Type : Service Contract
Duration : 6 months with possibility for extension
Duty Station : Jakarta, Indonesia
Background
The Admin Assistant would be responsible as a support staff at Country Office (Jakarta) for WFP Nutrition national program including in NTT and Papua
Main responsibilities
Under the supervision of the Head of Nutrition unit, the Admin assistant will be responsible for the following duties:
- Monitor status of expenditures and allotments through WFP corporate systems, record variations, update budget tables and consolidate data
- Review status of relevant expenditures and compare with approved budget; Assist in preparation of budget performance submissions
- Review supporting documentations, verify claims for actions and conformance with administrative rules and regulations and liaise with other unit (finance, procurement, etc) as appropriate
- Assist with day-to-day administration of contracts with external contractors; check contractors' invoices against the goods and services provided and process payments
- Assist the Nutrition Unit in planning and arranging meetings, workshops and other capacity development related activities, particularly in financial and administrative arrangements;
- Provide secretarial support to the Unit when required, including drafting correspondence, producing workshop minutes, summary of outcomes, and translation of materials in Bahasa Indonesia-English / English-Bahasa Indonesia;
- Support graphical work to update communication materials, charts and tables utilizing graphic tools software
- Performs any other relevant duties as may be assigned by supervisor(s).
Qualifications:
Education: Diploma/University graduate
Experience: Minimum 3 years relevant work experience in general administrative work; strong preference for experience in the UN system. Experience using SAP system and graphic tool software are preferred.
Knowledge and Skills:
Education: Diploma/University graduate
Experience: Minimum 3 years relevant work experience in general administrative work; strong preference for experience in the UN system. Experience using SAP system and graphic tool software are preferred.
Knowledge and Skills:
- Proficient with Microsoft Office applications, particularly Excel, Word, PowerPoint
- Have experience to operate SAP program and using graphic tools software (e.g. adobe acrobat)
- Good communication skills and ability to work on multiple activities simultaneously sometimes with short deadlines
Language: Fluency in oral and written Bahasa Indonesia and English, attachment of proficiency test (TOEFL, IELT) is an advantage
Only candidates meeting the above requirements are requested to apply. Female candidates are especially encouraged to apply. Applications should be addressed by E-mail to: Jakarta.Vacancy@wfp.org
All applications should include an updated CV, a photograph and three references and should be received no later than 16 March 2015. Please put in the subject of your e-mail the position you applied for.
"Only short-listed candidates will be contacted"
The information contained in this electronic message and any attachments is intended for specific individuals or entities, and may be confidential, proprietary or privileged. If you are not the intended recipient, please notify the sender immediately, delete this message and do not disclose, distribute or copy it to any third party or otherwise use this message. The content of this message does not necessarily reflect the official position of the World Food Programme. Electronic messages are not secure or error free and may contain viruses or may be delayed, and the sender is not liable for any of these occurrences. The sender reserves the right to monitor, record and retain electronic messages.
Only candidates meeting the above requirements are requested to apply. Female candidates are especially encouraged to apply. Applications should be addressed by E-mail to: Jakarta.Vacancy@wfp.org
All applications should include an updated CV, a photograph and three references and should be received no later than 16 March 2015. Please put in the subject of your e-mail the position you applied for.
"Only short-listed candidates will be contacted"
The information contained in this electronic message and any attachments is intended for specific individuals or entities, and may be confidential, proprietary or privileged. If you are not the intended recipient, please notify the sender immediately, delete this message and do not disclose, distribute or copy it to any third party or otherwise use this message. The content of this message does not necessarily reflect the official position of the World Food Programme. Electronic messages are not secure or error free and may contain viruses or may be delayed, and the sender is not liable for any of these occurrences. The sender reserves the right to monitor, record and retain electronic messages.
