United Nations World Food Programme Indonesia
Vacancy Announcement 15/INS/JAK/EPR/07
Vacancy Announcement 15/INS/JAK/EPR/07
World Food Programme, Indonesia invites applications from the eligible candidates for the following position:
Position : Senior Logistics Assistant (Training)
Contract Type : Service Contract
Duty Station : Jakarta- Indonesia
Duration : 6 months with possibility of extension
Contract Type : Service Contract
Duty Station : Jakarta- Indonesia
Duration : 6 months with possibility of extension
Background:
The WFP Indonesia multi-year strategy for Emergency Preparedness and Response (EPR) represents an integrated capacity development plan to address specific emergency responses issues identified in Indonesia. This strategy is delineated across four sections: Planning, Staging Areas, Training and Supply Chain, and will be implemented in close collaboration with the Indonesian National Disaster Management Authority, Badan Nasional Penanggulangan Bencana (BNPB).
In the immediate aftermath of a disaster, it is essential that the required quantities of humanitarian relief items reach beneficiaries in time and in good condition - a difficult process in an already complex environment, evermore challenging when coordination with international humanitarian actors is required.
The WFP / BNPB Joint Training programme is designed to enhance and strengthen the emergency response capacity of the Indonesian governmental agencies (and other related emergency responders). As the government is the prime authority for meeting its citizens' in a crisis, it is paramount national and local authorities are equipped with the proper skills and expertise to serve as effective first responders and successfully engage with the humanitarian community.
Through the development of the training curriculum and complementary tools, WFP proposes to package Indonesian and wider humanitarian community's best practices in emergency logistics specifically for and tailored to Indonesia's specific needs.
This project will run for 3 to 3.5 years.
Programme Design
To date, WFP has met BNPB, BPBDs and other Indonesian governmental agencies requests for logistics training on a case-by-case basis through the adaptation of internal training modules.
Based on this experience as well as on a forecasted increase in BNPB's requests regarding emergency logistics capacity development, WFP must deliver the humanitarian community's best practices in emergency logistics in a comprehensive strategy specifically tailored to its partners' needs.
In collaboration with key institutions and leading humanitarian organizations, WFP's Regional Bureau for Asia and Pacific has developed a set of tailored tools and a modular training curriculum designed specifically for the emergency logistics capacity development of governmental bodies. As part of this project, WFP is developing and piloting five trainings sets:
- Strategic Emergency Logistics: classroom training with optional workshop for government staff at the national/central level to provide strategic understanding of the integrated humanitarian supply chain.
- Operational Emergency Logistics: classroom training for government staff at field level to provide operational understanding of technical humanitarian supply chain components
- Practical Logistics Response: hands-on physical training for government staff at the field level in operating equipment and logistics hub setup.
- Disaster Response Simulation Exercise: full simulation for governments and other external audiences to improve efficiency of response to sudden onset emergencies.
- Introduction to Humanitarian Emergency Response: e-Learning primarily for militaries on basic elements of emergency response and humanitarian community's role.
Contents of all tools and training curriculum have been designed in collaboration with leading humanitarian organizations and other experts in emergency logistics to ensure capture of best practices from the wider humanitarian community-UN agencies, NGOs and other responders.
Methodologies for the training curriculum have been designed in collaboration with adult learning institutions and/or universities to ensure the most effective knowledge transfer. E-Learning, in particular, required a technology partner to ensure high-quality software development. Current methodologies proposed include:
- Classroom Trainings: Classroom trainings equip facilitators with the needed know-how to conduct and replicate effective learning for participants. Hosted in a classroom, these trainings include presentations, discussions, case studies and group exercises and small desktop simulation assignments. As required, classroom trainings may be complemented with optional workshops designed to produce tangible output materials for use in real-world scenarios.
- Physical/Practical Trainings: Physical trainings require participants to perform hands-on real-world exercises such as operating tools and machinery as well as constructing technical structures.
- E-Learning Trainings: e-Learning platforms are considered the best methodology to disseminate knowledge and training on a large scale. When interested participants are no longer geographically constrained and training is provided in a turnkey platform, organizations can easily integrate e-Learning into their own internal staff development strategies.
- Simulation Trainings: Simulation trainings recreate real-world scenarios which require contribution, teamwork and leadership of all participants involved. Simulation trainings effectively connect each step of the learning process to real-world situations.
The implementation of WFP's Training Programme will be done in close collaboration with BNPB Training Center and will benefit from BNPB's new training facilities established in Sentul[1]. WFP will also closely coordinates with relevant partners, such as AIFDR, Universities, Training Institutes, and (I)NGOs regarding the rolling out of its Training Programme.
WFP's Training curriculum will be handed over to BNPB Training Center progressively upon completed translation, customization and validation from relevant BNPB Training Center's technical working groups.
WFP training of BNPB trainers and facilitators will be systematically undertaken with the objective of (i) creating and maintaining a sustainable facilitator-pool under BNPB management[2]; and (ii) developing new pools of trainers (i.e. Universities with Disaster Management curriculum, partnership with (I)NGOs specialized in Training activities as Implementing Partners) and potential audience for improved emergency response management. Training materials and facilitators will be deployed within the BNPB Training Center and country-wide according to the national logistics training needs and capability targets developed under the Planning & Preparedness and the Staging Areas components of WFP's EPR strategy.
BNPB facilitators will also be trained to lead emergency simulations that stress-test supply chain planning and response systems developed under the Planning & Preparedness and the Staging Areas components mentioned above. WFP technical support to the implementation of simulations will be available to BNPB under the separately-resourced WFP Readiness Initiative <HERE>.
Responsibilities:
Under the direct supervision of the EPR Logistics Manager; and with the technical support of the Emergency Preparedness & Response Unit of WFP Indonesia, the Senior Logistics Assistant (Training) will be based in BNPB Training Center offices in Sentul near Bogor - Jakarta and will carry out the following tasks:
Education: Secondary school education including or supplemented by courses related to the area of work.
Experience: At least five years of progressively responsible job related experience in Logistics.
Language: Fluency in both oral and written communication in Bahasa Indonesia and English.
Desirable Skills: Additional experience in Emergency Humanitarian operations is preferable. Experience working in an international organization or multicultural environment.
Only candidates meeting the above requirements are requested to apply. Female candidates are especially encouraged to apply. Applications should be addressed by E-mail to: Jakarta.Vacancy@wfp.org
All applications should include an updated CV, a photograph and three references and should be received no later than 22 March 2015.
"Only short-listed candidates will be contacted"
Under the direct supervision of the EPR Logistics Manager; and with the technical support of the Emergency Preparedness & Response Unit of WFP Indonesia, the Senior Logistics Assistant (Training) will be based in BNPB Training Center offices in Sentul near Bogor - Jakarta and will carry out the following tasks:
- Assist and support the International WFP Training Advisor;
- Work in close collaboration with the Head of BNPB's Training Center;
- Support the definition of a detailed joint workplan for the first year of activities;
- Liaise with all relevant departments, (i) within BNPB, (ii) with other concerned governmental agencies; and (iii) with any other relevant institutions, such as Universities, UN and bilateral agencies, (I)NGOs, etc.;
- Assess and get a clear understanding of existing BNPB Training procedures and plans;
- Translation and customization of WFP's corporate Logistics Training curriculum;
- Support the definition of the procedures for the establishment of a pool of "BNPB certified trainers" on Logistics, in close partnership with BNPB, AIFRD and other concerned agencies;
- Support the definition of a training of trainers plan, to (i) appropriately train the identified persons, (ii) define "certification procedures", and (iii) draft a follow-up plan for the concerned trainers, including refresher training plan on a yearly basis;
- Roll out of the first ToT and Logistics training sessions;
- Perform other related duties as required.
- Proven training and logistics skills
- Good organization, communication and coordination skills
- Demonstrated ability to develop and maintain effective work relationship with counterparts and staff within the regional and country office.
- Ability to draft clear and concise reports or rationale for logistics decisions
- Ideally the staff member should have experience in emergency preparedness and contingency planning as well as Inter-agency coordination
- Fluency in English and Bahasa Indonesia is required
Education: Secondary school education including or supplemented by courses related to the area of work.
Experience: At least five years of progressively responsible job related experience in Logistics.
Language: Fluency in both oral and written communication in Bahasa Indonesia and English.
Desirable Skills: Additional experience in Emergency Humanitarian operations is preferable. Experience working in an international organization or multicultural environment.
Only candidates meeting the above requirements are requested to apply. Female candidates are especially encouraged to apply. Applications should be addressed by E-mail to: Jakarta.Vacancy@wfp.org
All applications should include an updated CV, a photograph and three references and should be received no later than 22 March 2015.
"Only short-listed candidates will be contacted"
