Management Systems
International, inc
Strengthening Integrity
and Accountability Program 1 (SIAP 1)
Terms
of Reference (ToR)
Position :
SOP Developer - Expert on Drafting The Standard Operating Procedures for Code
of Conduct and Business Travel Policy
Languages
Required : Indonesia
Duration
of Contract :
25 working days
Working
Period : April - July 2015
BACKGROUND
Act No.5 Year 2014 on the State Apparatus which has been
recently enacted is a key driver to promote reforms of the way civil service is
managed. The law has established the State Civilian Bureaucracy Commission
(Komisi Aparatur Sipil Negara - KASN) with the function to ensure the
application of merit principles in all phases of human resources management of
the Indonesian public sector, especially in the recruitment and placement of
approximately 12,000 senior career executives in all government institutions
and to supervise the implementation of the code of ethics and codes of conduct.
Subsequent to the enactment of the Act, through Presidential
Decree No. 141/M/2014 dated, September 30, 2014, President Yudhoyono appointed
seven Commissioners with outstanding experience in human resources policy
making and management. The Commissioners were inaugurated by President Joko
Widodo on November 27, 2014. As a newly established agency, KASN is in need of
support in building its institutional capacity to cope with the topical
challenges and high expectations of the Indonesian public for a clean and
efficient government.
One of their duty is to conduct a mapping
towards the promotion of around 12.000 government high-level positions or known
as echelon I and II officials.
This is due to KASN’s attempt to ensure wether the promotion is in
accordance to merit system principals.
In this regard, MSI-SIAP 1 plans to support KASN in
developing their internal Standard Operating Procedures (SOP) as a guidance towards KASN’s
performance in order to maintain
their quality control and quality assurance processes and ensure compliance
with governmental regulations, which cover the areas of:
a)
Code
of Conduct
b)
Business
Travel Policy
c)
Performance
Evaluation
d)
Investigation
of Public Complaints
e)
Monitoring
and Evaluation in the placement of high level position
f)
Public
Relations (Information Dissemination)
To support this effort, MSI SIAP-1 will hire several SOP writer. As a
prelude in developing the SOP,
the consultant will need to assess the technical requirements required to
develop the SOP initial draft.
Moreover, the consultant
will assess the Law and Business Process in order to gain insights that need to
be addressed in drafting the SOP.
The draft design of the
SOP is expected to become a basis in establishing a standarized manual
as the expected output.
Finally, the consultant
will provide a technical module/guidance book and deliver a presentation as
part of the socialization of the SOP
to KASN Commissioners and staff.
SCOPE OF WORK:
A. Objective:
A standardized and detailed SOP for
Code of Conduct and Business Travel Policy developed.
B. Activities:
1. Five (5) days for:
a.
Working together with other SOP consultants in conducting
a desk review of the existing legal
framework, policies and regulations related to KASN roles and authorities.
b.
Working together with other SOP consultants in conducting
interviews and consultative meetings with KASN Commissioners, staff and related
stakeholders in order to identify their expectations regarding the work and
role of KASN
2. Fifteen (15) days for:
a.
Develop SOP for for Code of
Conduct and Ethics, include but not limited to:
·
General Employment Principles
·
Gratuities / Gift and Entertainment
·
Conflict of Interest
·
Contracting, Subcontracting and Procurement
·
Use of Facilities and Equipment
·
Organizational Structure
·
All
of those aboves to be completed with do and don’t list
·
others
b.
Develop SOP for Travel & Business Expenses Policy,
include but not limited to :
·
Procedure on Requesting Business Travel
·
Approval/Authorization process
·
Transportation, Accommodation, and meals allowance guidelines
·
Expense Reporting
·
Travel report
·
Documentation requirements
3. Three (3) days for:
a.
Develop presentation on the draft of SOPs (separately);
b.
Deliver presentation to KASN on the draft of SOPs
c.
Finalize the SOP based on feedback from
related stakeholders
4. Two (2) days for:
a.
Provide report to MSI SIAP 1 and KASN
DELIVERABLES
1.
Desk
review
2.
Meeting
reports with KASN
3.
Draft of the SOP on Code
of Conduct,
4.
Draft of the SOP Business
Travel Policy,
5.
Presentation
materials
6.
Final
SOP for Code of Conduct,
7.
Final
SOP Business Travel Policy,
8.
Final report
Qualifications
1. Master Degree in
management, public administration, or any closely related field is preferred.
2. Be a professional
consultant in project management and
institutional arrangement with at least 5 years experience
3. Demonstrated experiences in developing SOP
for at
least 3 years
4. Demonstrated knowledge
and experience working on administrative and bureaucratic reform issues
5. Skills in accessing MS Office
6. Has a good communication
and good personalities
7. Has an experience working
with government agencies is preferred
Application should include a cover
letter, CV (including three references), current salary, expected salary,
available start date by April 2, 2015 at the latest.
Please indicate ‘SOP Developer-1, as the subject of your email addressed
to recruitment@msi-siap.com. Only shortlisted candidates will be contacted.
