Management Systems International, inc
Strengthening Integrity and Accountability
Program 1 (SIAP 1)
Terms of
Reference (ToR)
Position :
SOP Developer - Expert on Drafting Standard Operating Procedures Monitoring
and Evaluation in the placement of the high rank officer open selection and recruitment and Performance Evaluation
Languages
Required :
Indonesia
Duration of
Contract : 30 working
days
Working
Period :
April - July 2015
BACKGROUND
Act
No.5 Year 2014 on the State Apparatus which has been recently enacted is a key
driver to promote reforms of the way civil service is managed. The law has
established the State Civilian Bureaucracy Commission (Komisi Aparatur Sipil
Negara - KASN) with the function to ensure the application of merit principles
in all phases of human resources management of the Indonesian public sector,
especially in the recruitment and placement of approximately 12,000 senior
career executives in all government institutions and to supervise the
implementation of the code of ethics and codes of conduct.
Subsequent
to the enactment of the Act, through Presidential Decree No. 141/M/2014 dated,
September 30, 2014, President Yudhoyono appointed seven Commissioners with
outstanding experience in human resources policy making and management. The
Commissioners were inaugurated by President Joko Widodo on November 27, 2014.
As a newly established agency, KASN is in need of support in building its
institutional capacity to cope with the topical challenges and high
expectations of the Indonesian public for a clean and efficient government.
One
of their duty is to conduct a mapping towards the promotion of around 12.000 government
high-level positions or known as echelon I and II officials. This is due to KASN’s attempt to ensure wether the promotion
is in accordance to merit system principals.
In
this regard, MSI-SIAP 1 plans to support KASN in developing their internal Standard Operating
Procedures (SOP) as a guidance
towards KASN’s performance in order to maintain
their quality control and quality assurance processes and ensure compliance
with governmental regulations, which cover the areas of:
a) Code of Conduct
b) Business Travel Policy
c) Performance Evaluation
d) Investigation of Public Complaints
e) Monitoring and Evaluation in the placement of
the high rank officer open selection and recruitment.
f) Public Relations (Information Dissemination)
To
support this effort, MSI SIAP-1 will hire several SOP writer. As a prelude in developing the SOP, the consultant will need to assess the
technical requirements required to develop the SOP initial draft. Moreover, the consultant will assess the Law and Business
Process in order to gain insights that need to be addressed in drafting the SOP. The draft design of the SOP is expected to become a basis in
establishing a standarized manual as
the expected output. Finally,
the consultant will provide a technical
module/guidance book and deliver a presentation as part of the socialization of the SOP to KASN Commissioners and staff.
SCOPE OF WORK:
A.
Objective:
A
standardized and detailed SOP for Investigation
of Monitoring and Evaluation in the placement of high level position and Performance
Evaluation developed.
B.
Activities:
1.
Five (5) days for:
a.
Working together with other SOP Consultants in conducting a desk review
of the existing legal framework, policies and regulations related to KASN roles
and authorities.
b.
Working together with other SOP consultants in conducting interviews and
consultative meetings with KASN Commissioners, staff and related stakeholders
in order to identify their expectations regarding the work and role of KASN
2.
Twenty (20) days for:
g) Develop SOP for Monitoring and Evaluation in the placement of
the high rank officer open selection and recruitment.
a.
, include but not limited to:
·
Scope of monitoring and evaluation
·
Methods of monitoring and evaluation
·
Evaluation Criteria
·
Monitoring and evaluation implementer
·
Reporting procedure
b.
Develop SOP for Performance
Evaluation, include but not limited to:
·
Performance Planning
·
Performance Coaching
·
Performance Appraisal
·
Performance Review
3. Three (3) days for:
a. Develop
presentation on the draft of SOP
b. Deliver
presentation to KASN on the draft of SOP
c. Finalize
the SOP based on feedback from related stakeholders
4. Two (2) days for:
a.
Provide
report to MSI SIAP 1 and KASN
DELIVERABLES
1. Desk review
2. Meeting reports with KASN
3. Draft of the SOP Monitoring and Evaluation in the placement of the high rank officer open selection and recruitment,
4.
Draft of the SOP
Performance Evaluation
5. Presentation materials
6. Final SOP Monitoring and Evaluation in the placement of high level position,
7.
Final SOP
Performance Evaluation
8. Final report
Qualifications
1.
Master
Degree in management, public administration, or any closely related field is
preferred.
2.
Be a
professional consultant in project
management and institutional arrangement with at least 5 years experience
3.
Demonstrated experiences in developing SOP for at least 3 years
4.
Demonstrated
knowledge and experience working on administrative and bureaucratic reform
issues
5.
Skills in accessing MS Office
6.
Has a good
communication and good personalities
7.
Has an
experience working with government agencies is preferred
Application should include a cover
letter, CV (including three references), current salary, expected salary,
available start date by April 2, 2015 at the latest.
Please indicate ‘SOP Developer-3, as the subject of your email addressed
to recruitment@msi-siap.com. Only shortlisted candidates will be
contacted.
