TERMS OF REFERENCE:
GRAPHIC DESIGNER FOR
THE ASEAN FOUNDATION’s 2014 ANNUAL REPORT
GRAPHIC DESIGNER FOR
THE ASEAN FOUNDATION’s 2014 ANNUAL REPORT
BACKGROUND
The ASEAN Foundation (AF) was established in December 1997 by
ASEAN Foreign Ministers in fulfilment of the decision of the ASEAN Leaders. It
is a non-profit ASEAN body under the ASEAN Charter and is mandated to promote
greater awareness of ASEAN and greater interaction among the peoples of ASEAN,
as well as their wider participation in ASEAN activities.
JUSTIFICATION
The production of the 2014
Annual Report is an important publication to highlight the programmatic and
financial operations of the ASEAN Foundation in a readable fashion to all
stakeholders of the ASEAN Foundation. This is to build credibility for the
organization and to inspire confidence that the organization is worthy to
receive the contribution and investment, made.
GENERAL OBJECTIVE
For the purpose of developing
and producing a professional Annual Report for the ASEAN Foundation, with
strong content and attractive design to illustrate the results of the
Foundation from 1 January 2014 to 31 December 2014, highlighting key
achievements from the implementation of the first year of the ASEAN
Foundation’s 3-year work plan from 2014 to 2016.
Specifically, the Annual
Report will be produced and disseminated, in order to:
- Share information with the ASEAN Foundation’s stakeholders on key achievements and results in the implementation of the first year work plan.
- Expand support to the ASEAN Foundation from ASEAN Member States, dialogue partners, donors, civil society and the general public
In addition, the graphic
designer will also be required to produce an information sheet about the ASEAN
Foundation.
TASKS OF THE GRAPHIC DESIGNER:
- Review existing documents that feed into the Annual Report
- Assess need for further information and proceed to request for details from relevant personnel and the writer
- Design a working schedule to get information for the report and information that fit with the writer’s schedule
- Design and lay-out a 20 – 30 page text (A4 size) for the 2014 Annual Report based on the information collected
- Present and discuss the draft design to the Executive Director and the management team
- Work closely with the writer to develop ideas for graphics and charts that creatively convey key messages/data in the report
- Finalise and submit the annual report by 30 April 2015
- Design and lay-out the information sheet (A4) double-sided after submitting the annual report
- Work closely with the writer to layout the information sheet
- Finalise the information sheet by 30 June 2015
EXPECTED RESULTS / DELIVERABLES
Text, Design & Layout in Soft-Copy for Annual Report
The Graphic Designer shall develop and
produce an attractive Annual report for the ASEAN Foundation by 30 April 2015
in soft-copy. The final digital formats to be submitted are
high-resolution PDF and editable Adobe Illustrator or InDesign, in English.
Format for
Annual Report
The format of the Annual Report should be in a 2-page
spread booklet style (A4 size), of about 20 to 30 pages, focusing on
achievements.
Layout
for Annual Report
Layout of the publication should be guided by the ASEAN Secretariat’s Brand Guidelines closely, which the Designer will receive upon beginning of the Contract.
Layout of the publication should be guided by the ASEAN Secretariat’s Brand Guidelines closely, which the Designer will receive upon beginning of the Contract.
Content
for Annual Report
- An impactful and attractive cover-page photo
- Mission, vision, values and goals of the ASEAN Foundation
- Brief background of the the ASEAN Foundation
- Messages from the Chair of the Board of Trustees and the Executive Director
- Highlights from the ASEAN Foundation’s 3 Year Work Plan, highlighting key achievements with the support of case studies from projects to illustrate the results of the ASEAN Foundation’s work plan
- Internal Capacity-Building Programme: Feature organisational development and its achievements.
- Public Awareness and Advocacy: Featuring the work and impact of the ASEAN Foundation’s social media activities, e-News and website
- Financial Statement and charts
- List of donor partners
Text, Design
& Layout in Soft-Copy for Information Sheet
The Graphic
Designer shall develop and produce an attractive information sheet for the
ASEAN Foundation by 30 June 2015 in soft-copy. The final
digital formats to be submitted are high-resolution PDF and editable Adobe
Illustrator or InDesign, in English.
Format
for Information Sheet
The format of the Information Sheet should be in a A4 format, double sided, focusing on achievements of the ASEAN Foundation
The format of the Information Sheet should be in a A4 format, double sided, focusing on achievements of the ASEAN Foundation
Layout
for Information Sheet
Layout of the information sheet should be guided by the ASEAN Secretariat’s Brand Guidelines closely, which the Consultant will receive upon beginning of the Contract.
Layout of the information sheet should be guided by the ASEAN Secretariat’s Brand Guidelines closely, which the Consultant will receive upon beginning of the Contract.
Content for
Information Sheet
Impactful and attractive to engage readers.
TIME FRAME
The duration:
- First draft of the annual report submission: 31 March 2015
- Final draft of the annual report submission: 30 April 2015
- First draft of the information sheet submission: 30 May 2015
- Final draft of the information sheet submission: 30 June 2015
SUPERVISION:
The Graphic Designer will
work closely with the writer under the guidance of the Executive Director with
the Head of Programmes providing direct supervision. S/he will work
closely with the Programme Staff members and the Head of Finance and
Administration for the final figures and audited financial statements.
REMUNERATION
A lump sum quotation is required including fees for designing the
annual report and the information sheet. Payment will be linked to
deliverables.
QUALIFICATIONS AND SKILLS
- Experience in designing and producing corporate products
- Minimum five (5) years of progressive work experience in corporate communication
- Familiarity of the non-profit sector.
- Strong interpersonal skills, able to communicate and work with diverse people including senior management
- Ability to be flexible and respond to changes to text as part of the review and feedback process
- Demonstrated ability to meet deadlines and work under pressure
APPLICATION PROCESS
All interested applicants to send
application, stating the position with the following documents to procurement@aseanfoundation.org – a) application letter and time table on
how the assignment will be carried out and completed with clear deliverables b)
curriculum vitae c) the samples of the design and d) financial proposal
specifying a total lump sum amount highlighting deliverables.
DEADLINE FOR APPLICATION
23 March
2015