KNCV Job Vacancy: Project Coordinator, Jakarta

KNCV Tuberculosis Foundation is an international non-profit organization dedicated to the fight against tuberculosis (TB), still the second most deadly infectious disease in the world. KNCV Tuberculosis Foundation has a strong reputation in national and international TB control. KNCV is an international centre of expertise for TB control that promotes effective, efficient, innovative and sustainable tuberculosis control strategies in a national and international context.  We are an organization of passionate TB professionals, including doctors, researchers, training experts, nurses and epidemiologists. We aim to stop the spread of the worldwide epidemic of TB and to prevent the further spread of drug-resistant TB. As a non-profit international organization, KNCV is active in over 40 countries in Europe, Africa, Latin America and Asia. The central office is located in The Hague, The Netherlands.  KNCV Indonesia consists of a dynamic team of over 90 staff members working in 10 provinces in Indonesia, all to help combat tuberculosis in Indonesia in close cooperation with the Ministry of Health. 

Challenge TB
KNCV is the lead partner in Challenge TB (CTB), the new USAID-funded 5-year global program to decrease TB mortality and morbidity in high burdened countries. We lead an international consortium with eight partner organizations: American Thoracic Society (ATS), Family Health International (FHI 360), Interactive Research & Development (IRD), Japanese Anti Tuberculosis Foundation (JATA), Management Sciences for Health (MSH), Program for Appropriate Technology in Health (PATH), The International Union Against Tuberculosis and Lung Disease (The Union), and the World Health Organization. The overarching strategic objectives of Challenge TB are to improve access to quality patient centred care for TB, TB/HIV, and MDR-TB services; to prevent transmission and disease progression; and to strengthen TB platforms.

Currently KNCV is looking for a: 

Project Coordinator
Duty Station: Representative Office, Jakarta 

The Project Coordinator will lead the Project Management Unit to play a strategic role on the management of Challenge TB project, to ensure effective implementation and in line with Challenge TB strategy. 

Working closely with the Director of Technical Services and Technical Assistance Coordinator, the Project Coordinator will be responsible for project planning, including the development of annual work plans / budgets.  S/he will also be responsible for monitoring the implementation of activities to ensure close adherence to the agreed work plan, at the National and Provincial level. S/he will coordinate with the SI&KM Coordinator to monitor the activity progress against project deliverables.

The Project Coordinator will work closely with the Finance and Administration Departments to oversee / monitor project activities and budgets, ensuring expenditure is in line with the budget and compliant with KNCV, USAID and GoI regulations. The project management team will be responsible for providing administrative / finance support to the technical team.

In addition, the Project Coordinator will be responsible for the development and effective implementation of the following:

• Project organization and communication charts 
• Project Management Manual.

Key Responsibilities include:

• Lead and oversee the development and implementation of Project organization and communication charts and Challenge TB Project Management Manual.
• In coordination with the Technical Assistance Coordinator develop the Challenge TB annual work plans and budgets.
• Review national, provincial and partner work plans (monthly and quarterly) including the Terms of Reference, with the Technical Assistance Coordinator to ensure that the activities proposed are in line with Challenge TB strategy.
• Compile quarterly activity plans to be shared with partners and USAID.
• Ensure that all technical staff travel / fund requests are in accordance with approved TOR, work plans and budgets.
• Oversee the Challenge TB Technical Budget (including National, Provincial and Partner budget), monitoring budget vs expenditure and provide analysis of budget absorption and activity progress on a monthly basis to the SMT.
• Track the progress and quality of work being performed, overseeing and monitoring progress, ensuring that activities proceed according to the work plan.
• In coordination with SI&KM Coordinator, monitoring the progress of project implementation against the projects indicators. 
• Ensure the Project Management team provides support to the technical team in a timely and cost effective manner.
• Ensure the Project Management team provides timely and effective communication and support to Provincial Coordinators and Technical Officers in the field.
• Keep the SMT well informed about the project status and inform them immediately if any issues arise, proactively try to find solutions to problems and make recommendations.
• Effectively and accurately communicate relevant project information to others as needed.
• Ensuring project administration and implementation is compliant with Challenge TB operational manual and in line with KNCV, USAID and GoI rules and regulations.
• Support SI&KM Coordinator on the development of quarterly and annual narrative report. 
• Communicate ideas for improving KNCV processes with a positive and constructive attitude, and for developing this attitude in others.

Qualifications and Competencies: 

• Master degree in management, public health or other related field. 
• Minimum 5 years’ experience working in administration and health program management ideally in an International non-government organization.
• Proven competency in managing complex health programs.
• Demonstrated understanding and experience in budget setting and management.
• Strong human resource management skills.
• Excellent analytical and problem-solving skills, with a strong eye for detail.
• Proactive approach to service provision, as well as the ability to organize partnerships and maintain good relations within internal and external KNCV.
• Clear interest and experience in non-government development work.
• Excellent facilitation and management skills.
• Exceptionally proficient at MS Office suite.
• Strong written and oral communication / presentation skills, in both Bahasa Indonesia and English.
• Ability to create a supportive working environment amongst all staff. 
• Ability to work as part of a multi-cultural team and independently.
• Professional, Motivated and willing to learn. 
• Ability to work under pressure, prioritise, schedule and balance workloads in the face of conflicting and uneven demands to meet deadlines
• Diligent and honest with the ability to work well in a complex environment, task-switching, priorities and tight deadlines.
• Willing to travel and support internal/external events as needed.

“The KNCV offers a flexible and supportive work environment and strongly encourages developing your skills and abilities to further your career opportunities.”

Interested applicants are requested to submit their CV and application to recruitment.indonesia@kncvtbc.org by February 19th, 2015 at the latest.

Only shortlisted candidates will be notified
KNCV is an equal employment opportunity organization