VACANCY
Chemonics International Inc.
Higher Education and Leadership Management Project (HELM)
Chemonics International Inc. seeks qualified Indonesian personnel
for the USAID Higher Education Leadership and Management (HELM) project in
Indonesia. Position is noted below the project background description.
Project Background:
The USAID/HELM project was awarded to Chemonics International
on November 28, 2011. Chemonics implements HELM with support from partners: the Indiana University Alliance;
JBS International Inc., Aguirre
Division; and the University of Kentucky (UKY). The five year project was designed to support
Indonesia’s Higher Education (HE)
sector in increasing its quality and
relevance through improved focus on
administration and management capacity.
In partnership with the Ministry of Education
and Culture (MoEC) and the Directorate General of Higher Education (DIKTI), HELM provides
technical assistance,
training, and additional support to
strengthen the leadership capacity and increase effectiveness in the following four core management
areas:
1.
General administration and leadership
2.
Financial
management
3.
Quality assurance
4.
Collaboration with external stakeholders
HELM works in close
collaboration with DIKTI and, by Year 3, partners with 50 Indonesian Higher Education Institutions (HEI). The project
is designed to address the USAID
Education sub-intermediate result, “increased management capacity of Indonesian Higher Education Institutions” which contributes to the intermediate result “improved quality of higher
education” under the over-arching
assistance objective: “students
better prepared for success in learning and work.”
TITLE: Communications
Manager
Principal Duties and
Responsibilities
This position is a supervisory position, with primary tasks
as well as overall supervision of the Communications Associate. The Communications
Manager will be responsible to ensure all HELM communication systems are
in place and meeting the goals of the HELM Performance Management Plan and
there is a clear communication strategy in place, with materials, publications, and events produced
and correctly branded and marked in
compliance with USAID rules and regulations. The Communications Manager
is expected to be the primary communication lead for
the project.
As teamwork is crucial to the success of the project and the
communications functions are cross-cutting, the Communications manager will work
closely with the COP and DCOP/Program Manager and will closely coordinate communication
activities with technical and operations staff, as per direction from the Chief
of Party (COP) or his/her designee.
Specific tasks:
- Manage the execution of the HELM communication strategy for the HELM project, and update as needed to adapt to opportunities, with concurrence from the COP. The strategy includes case studies, regular one page briefs and updates that can be printed or presented on the project website , digital networks and social media, presentations and other communication products.
- Take primary responsibility for the coordination of tasks across communications functions. Supervise the communications associate, ensuring equitable distribution of the workload to guarantee timely completion of tasks at hand in support of program success. Work closely with the ICT Associate in the areas of digital communications, as needed.
- Ensure the “HELM story” from partner institutions is captured, developed, edited, and distributed in a timely manner through effective existing channels as well as developing other creative solutions for enhancing shared learning.
- Support HELM relationships by building, maintaining, and leveraging a good network of contacts to promote the program.
- Ensure all HELM materials, publications, and events are correctly branded and marked as well as produced in compliance with USAID rules and regulations. In collaboration with the COP, work with the USAID Mission, including the Development, Outreach, and Communications Officer (DOC), for branding and marking approvals and other communications guidelines.
- Take primary responsibility for the planning, writing and editing of HELM documents (including newsletters, and success stories, etc.). Work closely with the project staff to ensure editing, formatting, and content quality control and to assist in the development of quarterly reports and other project deliverables.
- Ensure final quality of all program materials, including ensuring all templates are current, standardization of document formatting per the Chemonics guidelines, spelling and grammar checking documents (in both English and in Bahasa Indonesia), identifying areas that the language may need to be revised for clarity or correctness, and any other needed quality control.
- Facilitate internal and external communication standards to support project implementation and ensure consistency in communication activities, including maintaining the HELM filing system with official letters.
- With the Communications Associate and ICT Associate, maintain the HELM project website, including develop regular content updates in the form of text, photo and video, and maintenance as well as quality control of all contents in general.
- Design and implement outreach to the partner HEIs through a variety of channels including particular communication sessions designed and presented at HELM capacity development events, providing communication support to participants following events, and as stand-alone activities. This includes monitoring project activities at the institution, as well as national, level to identify success stories, human interest and impact, and other testimonies of HELM impacts as the subject for USAID snap-shot success stories or articles for the quarterly newsletters. Ensure key events and milestones are captured, written, edited, and distributed in a timely manner through effective existing channels as well as developing other creative solutions for enhancing shared learning.
- Respond to HELM staff requests for communications assistance and provide creative ideas for using communication tools to improve the implementation effectiveness to promote overall success of project’s activities.
- Supervise the Communication Associate and manage video editors, the translators and text editors in English and Indonesian working on communication tasks.
- Other tasks as requested by the Chief of Party or his/her designee.
Supervision and
Reporting
The Communications Manager will report directly to the Chief of Party. S/he will provide
regular progress reports that demonstrate the status of project communications,
as well as other reports as required.
Duration of
Assignment
This is a long-term, full-time position with an annual
approved level of effort of no more than 260 days for each project year. The
employment agreement will be renewed on an annual basis following a positive
performance evaluation. The HELM project began on November 28, 2011 and ends on
November 30, 2016.
Job
Qualifications
·
Masters degree in communications or related
field required.
·
Minimum five years of
experience working on USAID funded program as a communication specialist, or
equivalent, required.
·
Supervision experience
within the domain of communications required.
·
Proof of highly developed English communication
skills both written and verbal required.
·
Excellent skills in document writing, formatting
and editing required.
·
Experience identifying
and writing success stories, newsletters, press releases, etc. required.
·
Familiarity with Indonesian higher education
system preferred.
- Must be organized, detail oriented, self-motivated, and able to work well on teams.
- Must be interested in working with a multi-cultural, international team in a dynamic and fast-paced environment.
Application
submission instructions:
Interested applicants for this position are requested to
send a cover letter and resume to us.chemonics@gmail.com no later than 3
March 2015. Please indicate the position in the subject line. Only the
strongest candidates will be contacted. No telephone inquiries.
