Swisscontact
promotes economic, social and ecological development by supporting people to
successfully integrate into local commercial life. Swisscontact creates
opportunities for people to improve their living conditions as a result of
their own efforts. The focus of its systemic intervention in the private sector
is the strengthening of local and global value chains.
Through its projects,
Swisscontact works to enable access to professional training, promotes local
entrepreneurship, creates access to local financial service providers and
supports the efficient use of resources with the goal of successfully promoting
employment and income generation.
The
foundation is based in Zurich, Switzerland, and is active in 29 countries and
has some 750 employees.
The
SCPP is a large Public Private Partnership (“PPP”) in Indonesia which has
started in January 2012. The Program is financed by the Swiss Secretariat for
Economic Affairs SECO, The Sustainable Trade Initiative IDH, the Embassy of the
Kingdom of the Netherlands, and five Private Sector Companies from the cocoa
sector for the duration from 2012 – 2015. The Program works directly with
60,000 cocoa farming households in six Indonesian Provinces to improve farm
productivity and livelihood conditions.
For
our Swisscontact SCPP-Program in Indonesia, we are looking for an:
Executive Assistant
Begin of Employment : February 2015
or as agreed
Place of Duty : 1 person – Jakarta, Indonesia.
Overall Task
The Executive Assistant is responsible for providing support to the high level Executives of
Swisscontact Country Office. She will
address their administrative tasks as
well as logistical supports such as
arrange travel and settlement of
travel expenses, and manage schedule of meetings agenda.
TASK:
General Support:
- Support Country and Senior Program Management with all administrative matters of their daily work;
- Prepare draft of official letters from Country Director and Senior Program Management;
- Prepare meetings, agendas and take minutes of meetings.
- Prepare travel arrangements, from airlines/hotels reservation to other logistics;
- Complete and reconcile invoices and expenses, and travel reports;
- Arrange official lunches, and other events;
- Support Country and Senior Program Management on a range of personal related errands.
Communication, Supervision, and Reporting:
- Report to Sr. Support Services Manager;
- Coordinate regularly with Human Resource and Administration, Government Relation, and other departments as needed to ensure complete integration of Country and Senior Program Management activities;
- Coordinate regularly with HR & Admin officers in the regional offices, for an online management of travel and events of the Country and Senior Program Management;
Education/Qualifications Required Preferred
Master degree in Secretarial Studies, Business Administration or related subject from an accredited academic institution.
Master degree in Secretarial Studies, Business Administration or related subject from an accredited academic institution.
Experiences
- At least 5 years of professional work experience secretarial work;
- Multiple years of experience supporting executives in a dynamic environment;
- Familiar with Exchange Server, Google Calendar, Microsoft Project or other application for managing schedules;
- Strong customer service mindset.
Skills/knowledge:
- Ability to maintain confidentiality of official information in a professional manner;
- Strong skills, including but not limited to Microsoft Office application, Google Apps, Skype and task management apps;
- Strong organizational skills and ability to prioritize and coordinate multiple tasks;
- Excellent ability to work under pressure and manage strict deadlines;
- Excellent interpersonal and communication skills, and demonstrated ability to effectively interact and collaborate with people/stakeholders;
- Good in personal organization, planning and priority setting;
- Excellent at taking initiatives, focused and result oriented;
- Strong attention to detail and to maintaining a high quality standard;
- Demonstrated flexibility and capable of managing a variety of tasks with minimal supervision.
Other Specific Requirements
- Proficiency in Microsoft Office Applications including Excel, PowerPoint, and Word;
- Excellent spoken and written Bahasa Indonesia;
- Excellent spoken and written English language.
Please submit
your application letter addressing the above qualifications and experience with
your curriculum vitae on January 25th, 2015
at the latest to:
Swisscontact-SCPP,
Human Resources Unit, The Vida Building, 5th floor, Jl. Raya Perjuangan No. 8,
Kebon Jeruk – Jakarta Barat 11530 , Tél. +62 21 2951 0200
E-mail: hrd@scpp.swisscontact.or.id
Only
short-listed candidates will be notified and invited for interviews.
