Plan Job Vacancy: Finance and admin Supervisor (Lembata)

Plan is an international humanitarian, child-focused development organization without religious, political or governmental affiliation.  Plan’s vision is a world in which all children realize their full potential in societies that respect people’s rights and dignity. Plan Indonesia started to operate in Indonesia on 1969.

Due to organizational new structure,  Plan Indonesia is looking for a dynamic Indonesian national to fill the position of:

Finance and admin Supervisor (Lembata)

Responsibilities:

Finance in Program Unit

• Assist PU in the preparation of annual budget  from data compilation up to data entry to ensure that the budget is submitted on time and accurate
• Assist Finance Manager in controlling liquidity such as preparing forecast and fund request  in PU, compiling and manage forecast and fund request from field; ensuring that the daily accounting activities such as  invoice payment processes including the maintenance of the subsidiary ledger for advances, deposit, installment payments and withholding tax is in accordance with Plan’s financial and accounting system
• Approved payment which paid by PU
• Do the partner  assesment relate to finance and accounting and review  the budget
• Maintaining correct data in GL, manage and do the month-end and year end closing processes at GL
• Communicate  the finance and accounting policy and procedure to all staff in PU.

Maintain Human Resources administration in the PU

• Maintain Personnel records (personal files, leave records, insurance related, etc) in coordination with P & C Supervisor
• Manage recruitment of consultant, facilitators, contractors, for project

Manage Finance & Admin Unit staff and internal administrative systems and procedures 

• Determine/modify job descriptions of finance & admin staff unit as required, in coordination with Human Resources Department
• Provide orientation to new staff, analyze staff needs for training
• Monitor staff performance, provide feedback, evaluate staff performance and recommend necessary follow-up actions
• Comply with internal administrative system and procedure as needed
• Communicate the revision on organization system and procedure as desired by the Finance Manager

Coordinate the implementation of audit in the Finance & Admin Unit with the staff and auditor

• Provide financial data  during the field work done by internal and external auditor
• Maintenance of Audit Action List responses and tracking of follow up actions from Finance and Admin audits

Manage the purchases of goods and services for project and office supplies and equipment

• Make sure the procurement process timely
• Approve the procurement (based on the DOA)  
• Up date  the supplier data base of PU  
• ATS working well in PU

Reporting.

• Checking/ reviewing Monthly Financial Statement,  preparation and submission of Year End package T.2 Prepares and review reports such as quarterly reports, travelling report, inventory report and FA report, using of car analysis, using of gasoline analisys, using of phone calls analysis and etc.,  as required by the CD (management) and Regional office.

Manage Plan Asset

• Establish a system of maintenance for Plan asset such as vehicle, log book, motorcycle, copy machine etc.
• Maintain Plan fixed assets and non fixed asset item such as update records of fixed asset and non fixed asset items, proposed disposal to Plan Managers, execute disposal, do physical inspection/check of fixed asset and non fixed asset items

Requirements:

Knowledge, Skills, Behaviors, and Experience Required to Achieve Role’s Objectives:

Gained through education, training, & experience

Education: University degree in Economics, majoring in Accountancy is preferable

Knowledge and Skill: CCCD, Child right, Child participation and CRC, Administration policy & procedure, HR Policy and procedure, Computer , Interpersonal relation , Negotiation, Team work, Communication

Attitude: Personal integrity, Accuracy, Interest in details

Experience: At least three years of experience in related field, Supervisory experience

All applications will be treated in confidence. Only short-listed candidates will be notified and invited for interviews. Please submit your letter of application and detailed curriculum vitae in English by email not later than February 05, 2015 to: HRD.Indonesia@plan-international.org

Please fill the 'subject' column of the e-mails in this format: (The Position)–(Your Name). File attachment not later than 1MB.