ASEAN Parliamentarians for Human Rights Job Vacancies 2015
ASEAN Parliamentarians for Human Rights (APHR) was founded in June 2013 with the objective of protecting the human rights of the people of ASEAN. A member-based organization made up of parliamentarians and influential persons from across Southeast Asia, APHR represents a regional response and approach to human rights concerns, utilizing the specific characteristics and abilities of its members to advocate for rights protection and the bringing of offenders to justice.
APHR works closely with and supports the work of civil society and human rights defenders and encourages sustainable and alternative solutions that increase pressure on international, regional, and multilateral bodies and governments to ensure accountability and the enforcement of international human rights laws.
APHR founding members include many of the region’s most progressive parliamentarians with a proven track record on human rights advocacy work. It also counts among its advisors senior statesmen and highly influential and respected individuals that traverse political and national divides.
This dynamic and young organization is looking to fill a number of positions within its Secretariat, providing opportunities for motivated and talented individuals to help drive and shape the organization as it grows.
Scope of the Work
ASEAN Parliamentarians for Human Rights (APHR) is looking to recruit a competent financial and administrative officer to oversee all accounting and administrative needs of the organization.
The Financial and Administrative Officer contributes to the overall success of the organization by effectively managing all financial tasks for the organization, ensuring the efficient day-to-day operation of the office, and supporting the work of management and other staff. You will be responsible for maintaining all financial records for the organization as well as producing financial reports and managing cash flow. You will also be called upon to support staff in developing program budgets as well as ensuring staff follow best-practices in maintaining account records and reporting to donors.
Administrative duties include assisting in booking travel and other arrangements for staff and preparing documentation and reports for staff and the Board as needed.
Primary Duties and Responsibilities
Financial Management
- Responsible for maintaining all financial records for the organization
- Undertake all necessary documentation and records keeping to ensure the best financial practices within the organization
- Prepare all supporting information for the annual audit and liaise with external auditors as necessary
- Document and maintain complete and accurate supporting information for all financial transactions
- Produce monthly, bi-annual and annual financial reports for internal inspection as well as financial reports as required by donors
- Liaise with donors regarding necessary documentation for financial reports as required
- Use computer software to prepare invoices and financial statements
- Code and file financial material according to established records management procedures
- Process accounts payable ensuring timeliness and accuracy of information
- Process accounts receivable ensuring timeliness, accuracy of codes and appropriate backup
- Prepare accurate bank reconciliations and deposits
- Administer petty cash according to established procedures
- Month-end duties as required
- Document and maintain complete and accurate supporting information for all financial transactions
- Develop and maintain financial accounting systems for cash management, accounts payable, accounts receivable, credit control, and petty cash
- Review monthly results and implement monthly variance reporting
- Manage the cash flow and prepare cash flow forecasts in accordance with policy
- Oversee the bookkeeping function including maintenance of the general ledger, accounts payable, accounts receivable and payroll
- Oversee all payroll functions to ensure that employees are paid in a timely and accurate manner
- Negotiate and manage the employee insurance and benefits plans
- Process and submit statutory and benefits remittances on time
- Establish guidelines for budget and forecast preparation, and prepare the annual budget in consultation with the Executive Director and Treasurer
- Assist Program Directors and Project Managers with the preparation of budgets for funding applications
- Maintain financial records for each project in a manner that facilitates management reports
- Ensure that accurate and timely financial statements are prepared in accordance with contract agreements with funders
- Provide accurate and timely reporting on the financial activity of individual projects
- Use computer word processing, spreadsheet, and database software to prepare reports, memos, and documents
- Sort incoming mail, faxes, and courier deliveries for distribution
- Prepare and send outgoing faxes, mail, and courier parcels
- Forward incoming general e-mails to the appropriate staff member
- Purchase, receive and store the office supplies ensuring that basic supplies are always available
- Code and file material according to the established procedures
- Update and ensure the accuracy of the organization's databases
- Back-up electronic files using proper procedures
- Provide secretarial and administrative support to management and other staff
- Make travel, meeting and other arrangements for staff
- Coordinate the maintenance of office equipment
- With the Executive Director, prepare meeting agendas and supporting material for distribution
- Ensure the timely distribution of material to the Board
- Support the Board with meeting, travel and other arrangements
Required
- University degree or college diploma in Accounting, Commerce, or Business Management/Administration
- 3 to 5 years of progressive financial responsibility
- Knowledge of generally accepted accounting principles
- Knowledge of the voluntary sector
- Proficient use of common office software programs for Accounting, including Microsoft Word and
- Understanding and commitment to ethical behavior and business practices and ensure own behavior and the behavior of others is consistent with these standards and aligns with the values of the organization
- Fluency in English, both written and spoken
- Chartered Accountant, Certified General Accountant, or Certified Management Accountant designation is an asset.
- As the Financial and Administrative Officer you will most likely be based in APHR’s Bangkok or Jakarta office, but applicants based in other regional capitals are encouraged to apply. No relocation package is offered.
- You will be hired on a fixed-term, 12-month contract (renewable each year) and will be responsible for your own tax contributions and visa and work permit requirements where applicable.
- APHR operates under a standard five-day working week but you may be required to work some evenings and weekends to monitor program activities and when on mission. Days in lieu will be provided for non-standard workdays.
- National holidays of the country of your residence will be observed, as well as 15 days paid annual leave.
- APHR offers a competitive local salary package with health benefits.
APHR is a dedicated equal opportunities employer and invites applicants of all nationalities based in the ASEAN region to apply. APHR offers competitive salaries and benefits packages and positions are on a yearly fixed-term contract basis with the option of renewal.
Deadline for application: 1 February January 2015. We will be reviewing applications as they come in and may consider selecting a shortlist before the deadline, so we welcome early applications. Send your CV/resume and cover letter to jobs@aseanmp.org. Please also state your earliest start date in your application.
Only shortlisted candidates will be contacted
