JOB
FUNCTION
Legal Document Process
- Assist with the provision of administrative support to the HR Manager on Government Relations matter.
- Assist HRM in monitoring Legal document process done by the service agent such as: Stay Permit (ITAS or Ijin Tinggal Terbatas), Blue Book (POA or Pendaftaran Orang Asing), Multiple Exit Re-Entry Permit, Exit Permit Only, Certificate of Police Registration (SKLD or Surat Keterangan Lapor Diri Orang Asing), Work Permit (IMTA or Ijin Mempekerjakan Tenaga Asing), and other related documents
- Submit documents to Deplu, Cabinet Secretariat, Labor Department, Custom, Police Office and Embassies in processing office and International staff permit and documentations, such as: Assignment Letter; Visa for The Asia Foundation’s Local staff; Company Regulation, Wajib Lapor Perusahaan, and Wajib Lapor Kesejahteraan Perusahaan
- Maintain a good relationship with the Government Officers.
Administration Support
- Administering staff health insurance: submitting the claims to insurance provider, monitoring the claim payment, inform to the respective staff regarding claim payment or any outstanding matter related to health insurance.
- Help finance officer in cross-checking time sheets with leave records twice a month.
- Provide receptionist cover as and when required.
- Provide secretarial function: make copies and/or duplicates materials as requested HRM; prepare and transmit facsimiles, scanning, filing, etc.
- Entry data: record/ inputting staff Annual Leave and Sick Leave into Leave Record.
- Perform miscellaneous job-related duties as assigned.
POSITION
INFORMATION
Position Title
|
:Temporary
HR Admin Assistant
|
Location
|
:Jakarta,
Indonesia
|
Job Type and duration of contract
|
:Full-Time,
4 month contract period
|
Closing Date
|
:December
17, 2014
|
REQUIREMENTS
- Minimum three to five years’ experience as administrative assistant, preferably in an international organization or large private firm.
- Experience in processing visa, working permits, PP19, licenses renewal, and other legal document.
- Minimum Diploma in secretarial or bachelor’s degree or equivalent education or relevant experience.
- Deep knowledge in formalities-Expatriate Legal document procedures.
- Responsible and hard worker.
- Ability to understand and follow specific instructions and procedures.
- Self starter, enthusiasm, positive attitude, and can work independently.
- Excellent verbal and written communication skills in both English and Bahasa Indonesia.
- Excellent interpersonal skills.
- High level of professionalism and discretion required.
HOW TO APPLY
Please send a cover letter and resume to hrd@tafindo.org with subject heading Temporary HR Admin Assistant by December 17, 2014. The Asia Foundation is an equal
opportunity employer.
