VACANCY ADVERTISEMENT
RTI
International is one of the world's leading research institutes, dedicated to
improving the human condition by turning knowledge into practice. Our staff of
more than 3,700 provides research and technical services to governments and
businesses in more than 75 countries in the areas of health and
pharmaceuticals, education and training, surveys and statistics, advanced
technology, international development, economic and social policy, energy and
the environment, and laboratory testing and chemical analysis.
RTI International is seeking for
highly qualified candidates to fill the Regional
Grants Officer Position to be based in Jakarta, Indonesia.
Position Summary:
The Regional Grants Officer is
responsible for supporting (Sub) grant activities in the region under the
supervision of the Regional Grants Manager; which includes project start-up,
grant implementation and close out. The
day to day activity for this position encompass all aspects of grants
management and serves as available acting projects grants manager for assigned
projects in RTI’s Regional Office in Asia. This position will help to ensure
the assigned RTI projects will receive adequate support as well as ensuring
that RTI’s grants portfolio in the region is being administered in accordance
with all applicable rules/regulations/policies for assistance agreements. While most of the work will be conducted to
support RTI projects in different locations, there will be travel for site
visits to grantees for pre-award purposes, providing grant management
trainings/orientations to project staffs and grantees, monitoring performance
during grants implementation, and closing out the grants.
This position will report to Sr.
Regional Grants Manager, RTI Asia Regional Office.
Essential Duties and Responsibilities:
Project Support
- Provide short-term and long term on-site grants management support to RTI projects in need of additional grants management capacity as needed. This includes: participating in grantee-making design, grants solicitation, reviewing proposals, conduct site visit for pre-award purposes, develops and sign Memorandum of Negotiation (MON), developing grant agreements, prepares grant modifications documents, training grantees, training project staff, ensuring compliance with RTI and client regulations, monitoring and reviewing grantee financial reporting including collection of financial information and supporting documentation from grantees; voucher verification; determination of budget compliance, reasonableness of charges, and cost allowability, conducting periodic grants site visit, reviewing advance requests from grantees and endorse them for further approvals and processing, coordinates monitoring of grants by the project technical staffs, ensures timely filing and maintain grants files including records on monitoring and evaluation and other quality control activities (financial, programmatic, proof of performance), supporting start-up, and grants close out.
- Provide support to the projects and assistance with resolution for the following:
- Quality Control or compliance issues
- Internal Audit findings & observations
- Training, mentoring, & coaching
Regional Office
Roles
- Effectively interpret, train and communicate RTI Grants Management Policies and Procedures to project and Asia Regional Office staffs
- Develop capacity building and/or monitoring plans for high profile subgrantees. This may include pre award assessments or post award technical assistance for development of systems, policies or tools within the subgrantees’ operational structure to satisfy the organizational capacity building plan. Upon completion of the pre award assessment, develop a risk mitigation plan to close the gaps of operational system.
- Monitor compliance of all assigned projects in the region and specific project grant files for compliance with RTI and USG/USAID and DFAT. This is to include an annual monitoring and compliance plan for RTI’s regional grants portfolio.
- Conduct periodic reviews of subgrantees and project staff performance in meeting RTI Grants Management Policies and Procedures
- Develop effective working relationships with the following key stakeholders:
- Project grants staff - ensuring that they receive the necessary service & support levels from the home office grants management unit
- Home Office Procurement, Subcontracts, Consultants & Projects Grants team
- Regional Office staffs.
Required
Qualifications:
- Bachelor’s Degree (or equivalent combination of years of experience and education)
- 5-10 years of relevant work experience
- Previous work experience with low capacity grantees, developing monitoring plans and strategies for increasing the capacity of subrecipients to meet RTI and International donor requirements
- Demonstrated knowledge of USG/CoA assistance related regulations including CFR, OMB Circulars, Federal Acquisition Regulations, with particular familiarity with USAID requirements and DFAT requirements such as the Commonwealth Grants (FMG) and Procurement Guidelines (CPG).
- Demonstrated experience leading, managing and supporting a team of grants, procurement and/or finance professionals
- Excellent written and spoken communication skills in English, including the ability to communicate effectively in a multi-cultural environment and diplomatically manage collegial relationships
- Must be detail oriented and highly organized. Able to support and respond to the needs of the field office finance teams as quickly as possible to enable consistent project service delivery
- Ability to read and speak local language is highly preferred
- Must work well under pressure in a fast-paced, dynamic environment
- Must exhibit a flexible work attitude: the ability to work productively in a team environment and a matrix organization which requires , as well as independently, and the ability to meet unexpected demands
- Must possess strong computer skills: ability to work with Microsoft Office product suite, and e-mail/internet software applications
- Must have the ability and willingness to travel to areas in Indonesia such as Aceh, Sulawesi, Papua, etc. and outside Indonesia, up to 30%
Interested candidates should send
the following documentations: Application
letter and CV with 3 referees.
Please
indicate the position you are applying for in the email subject, and submit the
application by 18 December 2014
to hr@rti-indomd.rti.org.
RTI values equal employment
opportunities. Female candidates are encouraged to apply.
Only short listed candidates will
be contacted.
