PRIMARY OBJECTIVE:
Reporting to the Finance Manager
the Payroll Officer will be responsible for the payroll function as well as
supporting day to day operations of general finance function of Indonesia
operations. The Payroll Officer will contribute to Cardno success by providing
professional services support for corporate and project activities within
the the International Development
Assistance and Engineering Consulting teams..
PRINCIPAL RESPONSIBILTIES:
- Work as an effective member to ensure the smooth running of the Asia Pacific Finance function.
- Project Payroll and Financial Management and Administrative Support.
- Corporate Office Payroll and Financial Management and Administrative Support.
Overall responsibilities include:
1. Corporate office and Project
Payroll function such as:
- Coordinate with Indonesian HR Adviser to ensure payroll database are coincide and matched with current employment contracts of corporate staff
- Verify types of employment contracts and determine what type of PPh 21 tax should be applied
- Prepare and maintain payroll database
- Preperation and calculate monthly salaries, benefits, deductions, overtime (when applicable) and other component of remunerations for payment at designated date every month
- Calculate employee income tax (PPh 21) on salaries and other component of payroll
- Calculate Jamsostek (BPJS Kesehatan) of applicable national staff
- Liaise with Jamsostek (BPJS Kesehatan) officer on all BPJS matters
- Liaise with Payroll officer in Australia and calculate Superannuation of international staff to provide the information to Australia office for payment in Australia
- Preperation and input of monthly payroll journals.
- Liaise with Finance Manager and accountant in Melbourne in all payroll related journals
- Prepare of monthly salary slips .
- Together with HR Adviser, be the main source of staff employment database, and provide ad-hoc documents required by staff, such as : employment reference, salary reference (for credit purpose), Jamsostek reference, etc
- Maintain PPh 21 database.
- Input PPh 21 monthly data into e-SPT
- Prepare annual employee income tax return (SPT 1721) and provide annual tax slips to staff (form 1721-A1).
2. Corporate Office and Project
Financial Management Support.
- Assist finance team with month end close procedures.
- Maintain Staff advance accounts, Jamsostek Payable account and other payroll related accounts in the balance sheet.
- Monthly general ledger reconciliations.
- Assist the Finance Manager as required with filing payroll documentaion, photocopying and binding, and other financial administration.
- Ensure that all monthly hard copy and soft copy (e-SPT) PPh 21 tax returns are physically lodged with the tax office in a timely manner.
- File hard copy monthly tax returns in accordance with Cardno procedures.
3. Other
- Provide ad-hoc supports to Finance Manager in other Areas within the finance function
- Provide assistance to other areas of the company as requested.
Quality Management System (QMS)
- To follow Quality Assurance procedures and where possible recommend improvements to the Cardno Quality Management System (QMS)
Corporate Responsibilities
- To comply with Cardno’s policies, procedures and guidelines.
- At all times, ensure the financial management reputation of Cardno is protected, and promoted.
QUALIFICATIONS:
- Bachelor degree in accounting, tax, or related discipline.
- A minimum of 3 years work experience in payroll function.
SKILLS:
- Demonstrated experience in the preparation of compliance returns in respect of Personal Income tax,
- Knowledge of development assistance contracts and projects, in particular those funded by the Department for Foreign Affairs Australian Aid (DFAT) ,USAID the World Bank and/or the Asian Development Bank;
- Knowledge of the operation of project offices for donor-funded development assistance projects and private sector clients;
- Demonstrated financial acumen and ability to understand and effectively use salary, benefits and other financial information;
- Ability to prioritise, plan and organise workflow to tight timeframes, handle multiple tasks, and be flexible with changing priorities;
- Strong organizational skills;
- Ability to interact effectively with national and international personnel;
- High computer skills on Microsoft Excel , with working knowledge of e-SPT software(s);
- Knowledge of BST or other complex financial systems is an advantage; and
- Good level of proficiency in spoken and written English skills, fluent in Bahasa Indonesia.
QUALITY ASSURANCE:
- Implement and comply with Cardno’s Quality Management system and provide feedback / recommendations where the system may need modification.
WORKPLACE HEALTH & SAFETY:
- Comply with the organisations Zero Harm policy and seeks to continually improve safety across our business.
- Embrace a reporting culture where all safety issues are promptly reported and addressed.
- Follow the required Workplace Health & Safety legislation relevant to the location of your employment.
PERSONAL ATTRIBUTES:
- Mature and professional approach to work.
- Ability to work in a team and independently.
- Reliable and trustworthy nature when dealing with confidential issues and Cardno finance systems.
- Ability to work under pressure to tight deadlines.
- Strong Interpersonal skills understands the importance of safety and embraces a reporting culture where all safety issues are promptly reported and addressed.
AUTHORITY LEVELS:
As per Quality Form QF1-1 Level
of Authority Schedule and QF 11-2 Register of Responsibility Levels, signatures
and Initials.
CAREER DEVELOPMENT REVIEWS:
Career Development Reviews are
conducted annually with your Manager and/or Supervisor. Performance and salary
are discussed at this time. Performance is also monitored informally throughout
the year.
How to Apply :
Please send an email with subject
line “ Payroll Officer “ to emergingmarkets.jakarta@cardno.com
not later than 21 November, 2014.
