PLAN INDONESIA Vacancy: ASSI Project Supervisor, Jakarta

Plan is an international humanitarian, child-focused development organization without religious, political or governmental affiliation.  Plan’s vision is a world in which all children realize their full potential in societies that respect people’s rights and dignity. Plan Indonesia started to operate in Indonesia on 1969.

Due to organizational new structure,  Plan Indonesia is looking for a dynamic Indonesian national to fill the position of:

ASEAN Safe School Initiative (ASSI) Project Supervisor (Jakarta )

JOB SUMMARY:   

• Implementing the ASEAN Safe School Initiative (ASSI) to increase access to safe school environment for children in disaster prone communities 
• Responsible for the implementation, follow up and reporting of the project activity(ies) that may include trainings, facilitation, data collecting, advocating, etc. in his/her geographic area of responsibility.
• Responsible for the implementation of the goals determined for him/her in his/her personal IAP and of the stakes in the Job Profile.
• Responsible for communicating project thematic to the community, government (national, province and local), partners and others stake holder.
• Support in monitoring and evaluation in coordination with National DRR Project Manager Monitoring Specialist at CO level.
• Responsible for collecting data and informations in coordination with National DRR Project Manager at CO level.
• Represent Plan Indonesia in any district/province and national meeting relate with Safe School and DRR initiative as well as in network meetings.
• Ensures that all learning of the project implementation is documented and shared within Plan Indonesia as well as with implementing partners.
• Ensure the transmission of the image, ethics, strategy and working methodology of Plan Indonesia to the local partners, authorities and the community on the field.
• Close cooperation and coordination with Urban Safe School Coordinator to ensure that project implementation is running well.

MAIN RESPONSIBILITIES (R) AND TASKS (T):

• Policies, tools and technical capacity are in place and being utilised through inter-agency collaboration to promote safe schools at the country and school levels (65% of time) 
• Support and coordination with ASSI partners in implementing Safe School in targeted schools. 
• Represent Plan in Ditrict, provincial and National level thematic forums as assigned by the National DRR Project Manager.  
• Coordination with BNPB, BPBD, Ministry of Education, Education Office, Ministry of Religion and Ministry of Public Work at national and provincial level regarding implementation of Safe School project.
• Strengthen capacity of existing National Secretariat for Safer School in Indonesia to promote and scale up more inclusive safe schools initiative.
• Develop inclusive  training modules on Safe Schools for key stakeholders (NDMO, Education office and school leader).
• Establish and conduct TOT for national master trainer on Safe Schools in collaboration with training center National Disaster Management Agency.

• Promote ASEAN Safe School Initiative to wider audience at school, community, national and regional level. (35% of time) 
• Conduct series of dissemination activity on existing Safe School policies, guidelines and standards
• Organize annual national Safe Schools conference with all relevant stakeholders 
• Develop inclusive IEC materials on Safe Schools 
• Piloting and promoting ASSI in 2 target primary schools in North Jakarta 
• Support the participation of Indonesian NDMOs and MOEs in the launching of ASSI program and consultation of ASEAN CSS framework
• Support the participation of Indonesian NDMOs and MOEs for the launching of ASEAN  common framework on safe school
• Field testing on school Vulnerability and Capacity Assessment tools and School Disaster Management guidelines in Indonesia
• Support the participation of key stakeholders from MOE, NDMO, ASEAN Secretarian and ASSI PMT in key events related to school safety and DRR and education in the region
• Promoting ASSI in the  ASEAN Day for Disaster Risk Reduction  2015
• Participation in the World Conference on DRR, Sendai Japan 2015
• Project Management (10% of time)

• Manages the activities and the achievement of outputs in the respective field 
• Review the TOR and any relevant document on ASSI Project that been submitted by the local partner.
• Provide regularly update in PPM system related to the project implementation
• To prepare thematic quarterly, semester, and annual program reports for internal and External purpose (government, public) including reporting update as needed by Donor and Plan internally.
• Support Communication and PME department, in documenting of all related project implementation and best practices.
• Responsible for collecting data and information in coordination with National DRR Project Manager at CO level.
• Regularly monitoring to the local implementing partner including field monitoring to the targeted communities.
• Develop and review MER Plan of Urban DRR Project in collaboration with PME Team.
• Organize meeting/workshop with the local implementing partner to evaluate of project.
• Review the financial report that submitted by the local partner in coordination with DRR National Project Manager, Grant Accountant and Finance Manager.
• Prepare payment request, fund request and budget modification in coordination with Finance team, DRR National Project Manager, and Grant Accountant
• Prepare the contract agreement between Plan International and the local partner to implement Urban DRR Project.

COMPETENCY REQUIREMENTS:

• At least 3 years of DRR  experience with international NGOs or international organizations of which 2 years have been completed in the field; 
• Experiences in advocacy work particulary on disaster risk management and education sector.
• Experience in project development (Develop TOR, Workplan, logframe, budget development, etc.);
• Financial and budgeting skills;
• Ability and willingness to undertake frequent travel;
• Ability to deploy at short notice;
• Excellent communication skills (verbal and written); strong negotiation and facilitation skills;
• Ability to work to tight deadlines, under pressure and to multi-task;
• Ability to work in insecure and difficult environments 
• Understand well on program cycle: planning, implementing, monitoring and evaluating development projects
• Commitment to child rights and CCCD implementation

All applications will be treated in confidence. Only short-listed candidates will be notified and invited for interviews. Please submit your letter of application and detailed curriculum vitae in English by email not later than November 4, 2014  to: HRD.Indonesia@plan-international.org

Please fill the 'subject' column of the e-mails in this format: (The Position)–(Your Name). File attachment not later than 1MB.