Save the Children is an
international NGO and the world’s top independent charity for children
in need. Since 1919, we have been fighting for children’s rights, saving
their lives and providing hope for brighter futures worldwide. In
Indonesia, Save the
Children currently works in eleven provinces, has staff of
approximately 180 local professionals, and programming in Child
Protection, Education, Health and Nutrition, Disaster Risk Reduction,
and Humanitarian Response. Save the Children in Indonesia is seeking
to fill the following position:
Project Manager – Families First
1 position, based in Jakarta
Code : PM-FF
Save the Children have been
working with Ministry of Social Affairs and other key stakeholders and
social service providers for more than 8 years, to support a major shift
in policy and practice in the way child protection and care is
understood and delivered.
This is resulted a long term program to shift the paradigm from
institutionalization based towards family based care. The Families
First Program develop its strategies to achieve paradigm shift as
follows:
On Preventing Institutionalization:
Stakeholders including families understand the importance of family
care for children, are able to take care of children within their own
homes or in other type of family-based
alternative care, and able to access services and support in their own
communities.
On Direct Response:
Girls and boys facing care and protection issues are supported through
effective and appropriate responses based on their individual needs and
best interests from the Children and Family
Support Center (PDAK)
On Legal and Policy Change: National, provincial and district laws provide legal safeguards to girls and boys, preventing unnecessary institutionalization, and promoting family based care
The program was just recently received
additional funding to replicate the model in 2 provinces, Lampung and
East Nusa Tenggara with focus on establishing PDAK, strengthening foster
care system, and strengthening the social work
practices. The Project Manager will lead all delivery activities for
children, families and community of Families First Project in Province
Lampung and Nusa Tenggara Timur (NTT). S/he will also represent Save
the Children in meetings with government stakeholders
in province and district level, as well as with other key
stakeholders. S/he will also actively participate on the Extended
Senior Management Team (ESMT) and systematically share knowledge
from/with the all projects within Save the Children in Indonesia.
Reports to: Sr. Manager Program Implementation
Dimensions:
Responsible to take the leading role of
implementing the Families First Project funded by ANCP/DFAT in Province
Lampung and Nusa Tenggara Timur (NTT). The position will internally
work closely with the Senior Program Manager
for Implementation, other Project Managers under the Families First
Program, and the Child Protection Advisor, while externally will work
closely with MoSA, Provincial and District Offices of Social Affairs,
and other stakeholders of child protection and care.
As a part of the Families First Signature Program, the position is
contributing to the overall achievement of the program and its
dissemination.
KEY AREAS OF ACCOUNTABILITY:
Project Management:
- Responsible for overall implementation of Families First project in Lampung, NTT and national level, and working closely with staff under his/her direct reporting for delivery of high quality programming in line with the objectives of project’s detailed implementation plan.
- Lead the development and maintenance of relationships with key local stakeholders including the district and provincial office of social affairs, childcare institutions, key private sector stakeholders, as well as elected officials and other NGOs.
- Ensure information exchange with key local government officials and childcare institutions, and other key stakeholders in the Families First project
- Ensure adherence to good programming guidelines including implementation of good practices of Family Base Care and children without appropriate care
- Support staff under his/her line management in project implementation in reference to the quality framework and standard including monitoring and evaluation.
- Work with her/his supervisor and technical backstopping person to solve challenge in project implementation
Administration, HR, IT, Safety and Security:
- Arrange in-country technical assistance, from SC members, and donor
- Work with her/his supervisor and SC member team to ensure administration compliance of the project will meet the standard of donor agency
- Represent the organization to the government partners as appropriate to maintain good relationship with government partners
- Ensure that efficient and cost effective information technology systems are in place and in compliance with SCI MOS.
- Work with Safety and Security Focal Person to ensure that security policies and procedures are understood and strictly adhered to throughout the project; and that briefing, communication, transport and other systems are developed and provided in support of the maintenance of good security for all staff and visitors.
Financial Management:
- Develop together with Finance and Awards Department, annual Programs budgets and monthly projections.
- Ensure the effective and efficient use of project resources.
- Regularly monitor budget versus actual expenditures and proactively propose any modifications to expenditure plans and projections.
- Ensure the application of appropriate controls for project resources including accurate tracking of all expenditures.
- Coordinate with the Finance unit to produce accurate and timely financial reports.
Staff Management, Mentorship, and Development:
- Ensure appropriate staffing within the Families First Project including ensuring appropriate qualification for each position.
- Provide leadership and technical support as needed, and evaluate direct reports regularly.
- Ensure the recruitment, training, and promotion of staff as appropriate and ensure availability of appropriate professional development opportunities for staff.
- Manage the performance of all direct reporting staff by:
- Effective use of the Performance Management System including the establishment of clear, measureable objectives, ongoing feedback, periodic reviews and fair and unbiased evaluations;
- Coaching, mentoring and other developmental opportunities;
- Recognition and rewards for outstanding performance;
- Promoting opportunities for exchanges with other Save the Children in Indonesia programs;
- Documentation of performance that is less than satisfactory, with appropriate performance improvement work plan
- Ensure human resources policies are implemented and are in place.
- The overall management of Indonesia Country Office
- The development of an organizational culture that reflects full spectrum mandate (humanitarian and development) values; promotes accountability and high performance; encourages a team culture of learning, creativity and innovation; and enables our staff to deliver outstanding results for children
- Provide feedback on issues of cross-cutting importance to Save the Children in Indonesia including CO financial management, communications, advocacy, and human resources.
- Help establish, maintain, and improve active and regular working relationships with: host government authorities, donors, partner agencies including major institutional donors, and local and international NGOs.
- Ensure the Families First Project’s implementation complies with all Save the Children Management Operating Standards and Standard Operating Procedures.
- Contribute to the sharing of good practices and lessons learned of the Signature Program.
- Understand and comply with CSP and work in coordination with other colleagues and partners to comply with CSP
- Respond to all CSP concerns expressed or discovered appropriately and effectively in consultation with CSP focal point assigned by Save the Children for Country Office
- Work with the Humanitarian Manager to strengthen the Indonesia CO organizational readiness to respond to emergencies in Lampung and NTT in line with global SCI emergency policies. This includes ensuring optimal Programs staff participation the Indonesia Emergency Response Team and that these staff members receive proper training.
- Coordinate the response to any prioritized emergency in Lampung and NTT.
Others:
The job duties and responsibilities as set out above are not exhaustive and the Post holder may be required to carry out additional duties within reasonableness of their level of skills and experience.
The job duties and responsibilities as set out above are not exhaustive and the Post holder may be required to carry out additional duties within reasonableness of their level of skills and experience.
QUALIFICATION
- A minimum of seven years of management experience in a contractor, corporate, or NGO environment, including significant field implementation experience
- Excellent understanding of child protection and care issues in Indonesia and experience in direct work with children, families and communities.
- Preferably a Bachelor or Masters degree in Social Work or other relevant advanced degree.
- Preferably hold experience on working with an international NGO or similar organization.
- Solid project management skills with a proven history of delivering results; leading, managing and developing a team; leading, motivating and developing others.
- Experienced and knowledgeable on effective financial and budgetary control
- Excellent ability to analyze information, evaluate options and to think and plan strategically
- Excellent interpersonal, communication and presentation skills
- Excellent communication skills both verbal and written in English and Bahasa Indonesia
- Strong commitment to understand and implement Save the Children’s aims, values and principles including rights-based approaches
Updated CV and application letter should be sent to recruitment.indonesia@savethechildren.org
Please fill the “subject” column of the e-mails in this format:
<PM-FF><your name>
Closing date for application is up to 5 October 2014
(Only short-listed candidates will be notified)
