Working in 30+ countries
globally, Conservation International (CI) Foundation is a non-profit
organization committed to empowering societies to responsibly and sustainable care for nature for the good of humanity. We
are constantly growing and expanding into areas new and old. With each step, we
need more and more hands. Apply your passion, skills, and talents to helping us
protect the most important places around the world. We are currently looking to
fill the following position for our office in Jakarta:
Administration Assistant
Responsibilities:
- Perform reception/secretarial duties (greet guests, answering phone, sending and receiving email and faxes). Receive all incoming mails, open, compile/record and forward to related staff.
- General clerical duties including photocopying, fax and mailing.
- Prepare and maintain office address directory, staff directory, hotel directory and disseminate to all CI Indonesia offices on regular basis.
- Record, compile, transcribe and distribute minutes of meeting include translate simple office documents (English-Indonesia vv).
- Organize travel arrangements (tickets and accommodation) for CI staffs and guest according to CI Indonesia policy and procedures.
- Assist Administration Coordinator on processing Visa, KITAS, Working permit for all CI staff/expatriate.
- In coordination with Administration Coordinator arrange the schedule/coordinate meetings and appointments for CI staff as well as maintain the schedule of Office Driver, Security Guards and Office Helpers.
- Maintain office vehicle logs and routine services. Ensure that CI Jakarta’s vehicles license and insurance are renewed on yearly basis prior expiration.
- Maintain system to establish adequate stock levels of office supplies. Monitor usage and re-order when supplies diminish to a pre-established level.
- Coordinate with Logistic Assistant to maintenance of office equipment (AC, photocopy machine, kitchen utensils, etc.)
- Order supplies of printed materials for the office (CI’s letterhead, envelope, business card, etc.) and ensure that sufficient supplies are available.
- Other tasks as assigned by supervisor or next level supervisor
Qualifications:
- Minimum Diploma in general management or administration or other related field.
- Minimum of two years' working experience in similar position.
- Good communication skills.
- Pleasant and outgoing personality.
- Independent workers under minimum supervision and a team player as well.
- Able to operate MS Excel. Word, PowerPoint. Internet
- Able to communicate in both native language and English.
Please send your current
resume and cover letter (no more than 4 pages) to:
ciindonesia.hrd@gmail.com
Indicate the position title
“ Administration Assistant “ in
the email subject line.
Closing date for the
application is 5 November 2014
(Only short-listed
candidates will be notified).
