KINERJA Project Vacancy Announcement - Finance and Grants Officer (Papua)

KINERJA Project, a local governance program funded by USAID focusing on providing service delivery in the areas education, health and economic services is currently looking for Finance & Grants Officer according to the scope of work below.

Interested candidates are invited to submit their applications to dsiregar@kinerja.or.id not later than 15 August 2014 indicating the reference subject. All candidates are requested to specify their availability date in the application letter. Please note that only short-listed candidates will be contacted.
Duration of Project: Anticipated dates—August 2014 to January 31, 2015 with possible extension.
Position:  Finance & Grants Officer
Duty Station:  Papua

General Description of Position:

Kinerja Project, a local governance program funded by USAID focusing on
providing service delivery in the areas of education, health and economic services is currently looking for applications for the Finance and Grants positions to be based in Jayapura, Papua Province. Candidate should have demonstrated ability to work effectively in cross-cultural settings and possessed ability to communicate in verbal and written English.

General Description of Position:

Provides assistant in Kinerja Papua Provincial office in Jayapura in managing all financial and
accounting functions for the project ensuring that RTI financial policies are properly implemented and all transactions are properly processed, recorded and reported on time. The Finance and Grants officer is required to maintain the accuracy of these transaction records to ensure USAID compliance. He/she is to regularly assist the Jakarta Senior Accountant/Grants Specialist to review the financial system and operations, including grants administration and management in accordance with RTI and USAID policies and procedures. Travel for site visits to grantees might be required.

This position reports to Finance Manager and Grants Specialist in Jakarta with day-to-day management from the Papua Program Manager and Finance & Operations Manager.

Duties and Responsibilities:

• Ensure that all types of expenses are properly authorized and documented.
• Execute petty cash, bank and other project transactions and initiate improvements, when necessary.
• Prepare, record and maintain all disbursement vouchers. 
• Manage all types of daily expense transactions incurred by Kinerja and ensure accuracy for reporting purposes.
• Perform routine accounting and finance transactions.
• Manage the filing of financial and accounting records and regularly review the organization of these records. 
• Makes accounting entries in QuickBooks in compliance with RTI policies and procedures and reviews QuickBooks expense reports prepared by provincial offices.
• Issues advances for traveling project staff, sub-recipients and grantees; reconciles advances against submitted travel reports and invoices. 
• Initiates wire transfers to pay project expenses, prepares bank vouchers for financial transactions and routes them for approval signatures.
• Responds to inquiries from Papua staff and National Office regarding monthly expense reports.
• Provides technical assistance of accounting and Kinerja-USAID financial procedures and compliance as required.
• Reviews and ensures adherence to KINERJA and USAID administrative/financial compliance procedures for all expenditures.
• Reviews budget activity request proposed by technical team, provide cost estimates for project budgeting as required.
• Within the scope of works, performs other duties as required. 
• Conducts periodic market surveys and unit cost checks to insure reasonableness of unit costs for grantees and sub-awardees.
• Provides training for grantees on applicable rules and regulations, policies and procedures, guidelines for preparing financial reports.
• Updates grants database in RTI systems; keeping grants documentation and files in the project office.
• Coordinates monitoring of grants by project technical staff; ensures timely filing of monitoring reports.
• Conducts periodic grants site visits. 
• Prepares grants implementation section for quarterly project progress reports. 
• Reviews advance requests from grantees and endorse them for further approvals and processing. 
• Reviews progress reports and financial reports from grantees, endorse financial reports for further approvals and booking in QuickBooks.
• Conducts grantee financial monitoring, including collection of financial information and supporting documentation from grantees; voucher verification; determination of budget compliance, reasonableness of charges, and cost allocability.
• Conducts periodic market surveys and unit cost checks to insure reasonableness of unit costs for grantees and sub-awardees.

Qualifications required:

• Bachelor Degree in Accounting/Finance
• Minimum 3 years of experience performing similar duties as an accountant and grants administration 
• Knowledge of banking and financial procedures
• Ability to work under tight deadlines and managing priorities
• High degree of adaptability to varied working environments and good interpersonal and teamwork skills
• High standard of personal and professional integrity
• Experience in administering USAID and RTI financial regulations, systems and procedures is desirable 
• Proficient in MS Excel and working knowledge of QuickBooks accounting software is preferable
• Able to communicate in both native language and English (written and spoken)