CIFOR Vacancy: Secretary, Bogor

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Secretary

Forests and Environment Research Portfolio (1421)
Bogor, Indonesia

 

The Center for International Forestry Research (CIFOR) is a nonprofit, global research organization dedicated to advancing human well-being, environmental conservation and equity.

We conduct research that enables more informed and equitable decision making about the use and management of tropical and sub-tropical forest landscapes. We help policy makers and practitioners shape effective policy, improve the management of tropical forests and address the needs and perspectives of people who depend on forests for their livelihoods. Our multidisciplinary approach considers the underlying drivers of deforestation and degradation which often lie outside the forestry sector: forces such as agriculture, infrastructure development, trade and investment policies and law enforcement.

CIFOR is looking for Secretary

Overview

Under the supervision of the project manager, the Secretary will provide general secretarial and administrative support to the Environment Research team.

Summary of responsibilities

• Coordinate the Project Manager’s and/or related ENV team’s schedules and agenda.
• Provide administrative support such as doing correspondence (including translation), taking and writing up minutes of meetings, report writing, preparing presentation materials and other written and illustrative materials as required.
• Assist in the completion of requisition and Travel Authority forms; arrangement of travels and accommodations etc.
• Assist in the planning and coordination of meetings, workshops, seminars, visits or other events in or outside CIFOR; responsible for event logistical matters such as accommodation, transportation (both air and ground), distributing invitation letters, liaising with relevant departments in the visa/permit process and other logistical matters as necessary. These activities are done in coordination with the Events Coordinator, the Finance & Administration office and the HR office and other relevant staff or offices.
• Manage and maintain the filing system, database and web-based applications or repositories.
• Support in the development of contracts for partners and collaborators, and liaise with the relevant offices in the finalization of the contracts.
• Maintain and monitor supplies of forms and other office requirements.
• Perform other tasks as may be required to support the smooth functioning of the office, support and work with colleagues within the office and with other CIFOR staff.

Details of duties, assignments and objectives will be further discussed and laid out in the staff’s annual performance contract.

Requirements

Education, knowledge and experience

• Diploma in related field
• 5 years experiences in administrative works
• Familiar with Microsoft Office and web-based system.

Personal Attributes and Competencies

• Management and organizational skills, experience in project management.
• Competent in personal organization and priority setting, with the ability to work effectively under time pressure and manage multiple priorities.
• Have initiative and capable of working independently as well as an effective team player.
• Good interpersonal and communication skills, with the ability to effectively interact with people in a multi-disciplinary and multi-cultural environment.
• Values the sharing of information and continuous improvement in a cooperative atmosphere of constructive evaluation and learning.
• Experience working with a wide and diverse network of groups and individuals.

Terms and Conditions

• This is a Consultancy position. CIFOR offers competitive remuneration commensurate with skills and experience.
• The appointment is for one year with a possibility of extension contingent upon performance, continued relevance of the position and available resources.
• The duty station will be at CIFOR HQ in Bogor, Indonesia

Application process

• The application deadline is 31 August 2014
• We will acknowledge all applications, but will contact only short-listed candidates.

To apply, please send CV to Cifor-hr-jobs@cgiar.org 

CIFOR is an equal opportunity employer. Staff diversity contributes to excellence