Terms
of Reference
Admin Clerk SIP-DC Project
Duration : 4 months starting immediately
Location : NCT Secretariat; Wisma Bakrie 2;
Jl. Rasuna Said, Jakarta
Supervisor : Project Manager
SIP-DC Project
Pending the
recruitment of the Admin Clerk, temporary admin clerk is
needed to cover the daily administrative functions of this position. The consultant
will be placed in the Finance and Operation Unit of SIP-DC Project, and will be responsible for the following tasks:
1. Assist to manage Asset management, procurement and
requisitions for equipment, furniture and supplies
- Prepare requisitions as required.
- Manage stock room and supplies.
- Maintain files and inventory of furniture and equipment.
- Act as asset management focal point and prepare asset reports for review and certification.
2. Assist to Manage NCT Secretariat
travels
for Finance and Operations Unit and as alternate for the SIP-DC Project and Directorate for
International Development Cooperation Bappenas.
- Process Travel Requests based on approvals.
- Liaise with the Travel Unit/Amex on travel authorizations and issuance of tickets.
- Process Travel transactions, handle claims, refunds and settlements.
- Reconcile with Travel Unit on travel transactions to ensure all exceptions are reviewed and resolved.
- Assists on travel arrangements on staff retreats/workshops.
- Provide administrative support to conferences, workshops, retreats.
3. Assist as Focal point for
communications/telephone usage, maintenance and space requirements
- Manage the communication/telephone reports, liaise with F/A SIP-DC Project on payments.
- Monitor cost recovery for landline telephone and Cell phones (if any).
- Liaise with F/A SIP-DC Project on maintenance issues and needs for furniture and equipment.
- Assist in allocation and monitoring of office space.
4. Assist to Administrative support to the Finance & Operations Unit
- Maintenance of the filing system ensuring safekeeping of all financial, administration supporting documents including POs, AP & AR vouchers, GLJEs, and etc.
- Support to the training for the operations/programme staff on administration and Atlas.
- Other duties as required.
Qualifications:
- Completion of Diploma III in relevant field is desirable.
- Excellent IT skills (Excel, word, PowerPoint)
- Good drafting, communication and analytical skills.
- Excellent command of English. Working knowledge of another UN language (French or Spanish) desirable.
Please send your application and cv to : direktoratkpi@yahoo.com
