The Australia – Indonesia
Partnership for Justice (AIPJ) is a five year program funded by
Australian Aid with a current closing date of December 2015.
The
strategic focus of AIPJ is on realizing the rights of all Indonesians,
in particular poor women, vulnerable children and people with
disabilities. Building on the successes of previous Australian law and
justice programs, AIPJ focuses on the following rights:
- Legal identity (birth, marriage and divorce certificates) as one precondition to realising basic economic and social rights, such as education and health care;
- The right to fair proceedings which are independent and impartial, fast, consistent, affordable, and accessible; and
- The right to legal information.
AIPJ
approaches realizing rights by working in partnership with key
government institutions (the supply side) as well as civil society and
local communities (the demand side), and the intersection between the
two.
It does so through
seven operational programs: legal identity, court reform, legal aid,
legal information, and anti-corruption, civil society strengthening and
disability inclusion. These programs operate at both the national level,
where decisions are made, and the sub-national level, where lessons
from the field can inform national level decision making. See here for a
full description of the AIPJ strategy.
AIPJ is looking to employ an Indonesian national for the position of Finance Assistant.
Duties
Overall responsibilities:
The Finance Assistant will work in close consultation and coordination
with the Finance Manager to ensure the AIPJ Finance Unit performs its
duties and responsibilities (including in relation to the AIPJ
Provincial Offices and the AIPJ team generally) in a timely and accurate
manner in accordance with AIPJ’s policies, procedures and systems.
Specific responsibilities:
The Finance Assistant will in close consultation and coordination with
the Finance Manager and other members of the Finance Unit to:
- Prepare (short term, mid-term and long term) work plans for the Finance Unit; - Provide financial / accounting support to the AIPJ team (including the Provincial Offices) in relation to preparing, implementing and reporting on program activities;
- Verify financial transactions, particularly expenses allocation within budget categories, and validate supporting documents; - Verify travel claims and validate supporting documentation;
- Verify financial reports from AIPJ team and members, consultants, grantees, contract recipients and / or partners; - Prepare and submit financial reports in a timely manner;
- Respond to financial / accounting queries from the AIPJ team (including the Provincial Offices), consultants, grantees, contract recipients and / or partners;
- Monitor fees payments to consultants, grantees, contract recipients and / or partners based on invoices submitted;
- Prepare payment vouchers, bank cheques and bank slips for processing;
- Maintain a secure filing system for all financial / accounting information / documents (financial reports, supporting documents, bank documents, contracts, etc);
- Manager petty cash;
- Enter data into the AIPJ financial / accounting system;
- Gather and analyse data, make payments and input all tax obligations and payments (PPh 21, PPh 4(2), PPN);
- Maintain oversight of the financial / accounting work of the Provincial Offices;
- Other relevant duties as reasonably requested by the Finance Manager.
Selection criteria
The Finance Assistant will require:
- Minimum Sarjana (S1) in accounting or finance or related subject.
- Experience (3 years) in accounting and financial aspects.
- Familiar with computer software such as Excel, Word, etc.
- Knowledge of MYOB is an advantage.
- Experience working on projects with Government of Indonesia ministries and agencies and civil society / non-government organisations.
- Strong Indonesian language communication and a good command of spoken and written English.
- Ability to work well with team comprising persons from different backgrounds.
How to apply for this position
- Cover letter responding to each of the selection criteria.
- Curriculum vitae / resume.
- Name and contact details (phone and email) of three referees.
Applications that do not address all the requirements stated above will not be considered.
Submitting applications
By email: email your application with the reference ‘AIPJ – Finance
Assistant’ in the subject line to EmergingMarkets.Jakarta@cardno.com
For further information about this position
Email EmergingMarkets.Jakarta@cardno.com with the reference ‘AIPJ – Finance Assistant’ in the subject line.
Closing date
5.00pm, Wednesday 16 July 2014. Late applications will not be considered.
