Company Profile
GRM International and Futures Group comprise the GRM Futures Group of
global development solutions
providers, which have a joint focus on partnering with institutions,
governments, and businesses worldwide to improve people’s lives. Our
group's continued success is based on insight drawn from our combined
decades of experience managing successful development
projects worldwide, tenacity with an unwavering focus on results, and
partnerships with people and institutions who are critical for
sustainable change
Futures
Group has developed and delivered innovative, locally relevant,
evidence-based solutions to improve
the health and well-being of people around the world for over 40 years.
We assist governments and non-governmental agencies, foundations, and
the private sector by designing, implementing and evaluating programs in
HIV/AIDS, sexual and reproductive health,
population and family planning, maternal and child health, infectious
diseases, and gender. Futures Group has deep expertise in policy and
advocacy, research and strategic information, health markets and private
sector engagement, modeling and economic analysis,
patient monitoring and management/HMIS, strategic consulting, and
program management.
GRM
International is a leading international development management company
specializing in the provision
of project design, management expertise and technical assistance to
development projects for bilateral and multilateral funding agencies,
governments and corporations. For more than 45 years, GRM has been
bringing expertise in managing large-scale projects,
and sourcing and managing high quality experts covering all
disciplinary skills required to implement development projects.
Position Summary
Futures
Group International is seeking a Program Associate to provide
administrative and operational assistance in the implementation
of project activities. This is a full-time, position based in the BANTU
project in Jakarta, Indonesia. This position will work under the
direction of a senior administrative officer to manage project
procurement, equipment inventories; travel arrangements,
financial reporting, recruiting, hiring and orientation training, and
new employee orientation for the project. One person will start out in
this position, and as workload increases, the project will hire
additional project associates.
Key Responsibilities
- Provide general program operations assistance to project technical staff and administrators
- Assist with recruitment of TA based on USAID requests
- Backstops specific TA assignments, as assigned
- Maintains contact with TA through e-mail and phone calls, while being clear and concise and providing excellent service
- Proactive issue management and problem-solving to ensure contractual compliance with USAID and other regulations
- Maintain project-wide communication channels and interface with project staff according to the team’s needs
- Develop and process blanket purchase agreements, project consultant agreements, subcontracts, letter agreements, purchase orders, grants, etc.
- Review and process invoices from consultants, subcontractors, grantees, and vendors and track and record deliverables
- Track financial transactions and payments to ensure prompt payment of invoices
- Maintain filing system for project administrative, financial, and technical documents
- Recruit and coordinate activities with project consultants
- Maintain and update program operations on center database and SharePoint site for assigned region and activities as needed
- Organize team/center meetings and take minutes as needed
In addition, the project will need an operations associate for finance and budgeting whose major responsibilities will be:
- Manage project finances to ensure effective use of resources in compliance with donor requirements.
- Develop draft activity budgets for each TA assignment
- Finalize and ensure compliance with project operations manual and administrative, procurement, employment and contracting processes.
- Manage efficient, transparent grant disbursements and reporting.
- Ensure financial monitoring systems provide timely and relevant reports to staff, including analysis and tracking of grant commitments, obligations, awards, and liquidations.
- Ensure financial records organization, retention, and security.
- Support independent audits as required.
Qualifications
- BA in Business, Finance, public administration, or related field
- 3-5 years’ work experience desirable
- Strong administrative and organizational skills with high capacity for attention to detail required
- Strong analytical and computer skills (WORD, Excel, PowerPoint)
- Ability to multi-task and keep track of concurrent deadlines
- Excellent writing skills
- Inquisitive and proactive
- Ability to work in a team and communicate effectively with diverse cultural and professional staff members
- Aims to beat expectations – excellent skills in managing assigned workload
- Financial management skills desirable
- Fluent English and Bahasa language capabilities required
For questions regarding the role please send email to
IndonesiaJobs@grminternational.com with “Program Operations Associate” in the subject line
Indonesian nationals are highly encouraged to apply
Futures
Group provides equal employment to all participants and employees
without regard to race, color, religion, gender, national
origin, age, disability, sexual orientation, veteran or marital status.