Job Opening Jhpiego Indonesia May 2014
Jhpiego/Indonesia implements the five-year USAID-funded Expanding Maternal & Newborn Survival program (EMAS) that seeks to reduce maternal and newborn mortality in Indonesia. It focuses on improving the quality of emergency obstetric and newborn care provided by hospitals and Puskesmas and on strengthening referral systems that transfer sick mothers and newborns between facilities. EMAS works in 30 districts/cities across 6 provinces.
In order to reach our goals, we are now recruiting some local based positions to be part of the EMAS team. The successful candidate will enjoy working as part of a dedicated team, with the added satisfaction of working for an organization committed to the Jhpiego vision and mission.
Communications Coordinator
Location: Jakarta Office
Overview:
- The communication coordinator will provide communications support to the Knowledge Management & Communication Coordinator and the Senior Operations and Communication Advisor. The communication coordinator will help develop and maintain various communications products and activities, including social media handles, websites, SharePoint sites, newsletters, and events.
- Develop and maintain daily posts for social media handles
- Reply and engage with relevant Twitter and Facebook users
- Help develop social media-based campaigns to raise awareness, increase participation and get more followers/Likes
- Draft content for a website in both Bahasa Indonesia and English
- Participate in a plan to increase awareness of and drive traffic to the site, e.g. promoting the site through online/offline products and activities
- Working closely with KM & Communication Coordinator and other relevant staff, participate in a plan to increase the use of SharePoint site
- With the support of KM & Communication Coordinator, migrate content to the SharePoint site from various locations, including shared drives, Dropbox, personal hard drives, etc. Tag and organize content.
- Gather and write content for digital newsletters in a sleek semi-formal style
- Help develop success stories, publications, presentations, promotional materials, and other communications products and activities
- Support communications and private sector teams for organizing events
- English Literature, Journalism, or Communications background
- Fresh graduates are encouraged.
- Proven ability to grow followers and friends on Twitter and Facebook, and is able to show a well-performed profile and engagement with followers/friends if necessary
- Excellent written and verbal communication ability both in English and Bahasa Indonesia
- Excellent skill on basic computer programs and online-based platforms, e.g. Microsoft Office, Twitter, Facebook, search engines, intranet, etc.
- Familiar with Google keyword, SEO, digital publications preferred
- An eye on photography and design (and skill on Adobe Photoshop and InDesign), interest in technology and health (esp. mothers and babies’) would be a plus
- Diligent and honest with the ability to work well in a complex environment, task-switching and tight deadlines
- Willing to travel and support internal/external events as needed
Location: Gowa (Sulawesi) Bulukumba (Sulawesi) Pinrang (Sulawesi)
Overview:
- The District Team Leader will coordinate project activities in the district. This will involve coordination of all district-level project partners and component activities as well as liaison with district-level relevant governmental and non-governmental agencies, organization and management of district coordination committee, providing guidance and support to the implementing partners as well as reporting regularly on project activities and progress made. He/she will represent EMAS at the district level and report to Provincial Team Leader at the Province office and work closely with Clinical Mentor, M&E Officer, and other relevant provincial staff. He or she is also responsible to run Component 1 or Component 2.
- To lead and coordinate the EMAS staff in districts for EMAS implementation activities
- To ensure the deliverable of EMAS are meet the target, or if not, identify the challenges and provide problem-solving
- Provide technical assistance in monitoring, evaluation of project activities with other partners
- Close coordination and collaboration with the district stakeholders including District Health Department and the health programs.
- To support and coordinate district activities including meetings, workshops, launch/s, etc. and provide support in managing the relevant budgets.
- Provide necessary technical and organizational and any other support to conduct workshops/ seminars/ meetings/advocacy events.
- To prepare and submit regular process documentation of all activities, meetings, and relevant events.
- Assist in the preparation and dissemination of publications, protocols, and other documents.
- Provide assistance in the documentation process of ongoing activities and preparation of District reports.
- Assist in the identification of capacity building needs of project staff and provide training where ever relevant.
- Maintain an updated database of all trainings and community mobilization activities at the district level.
- Facilitate and manage the project review meetings and monitoring visits as scheduled in the work plan
- Assist in conducting baseline and end-line surveys of the project.
- Liaise with Health Department and all other EMAS partners at districts level
- Ensure the establishment of District Technical committee at District level
- Plan and conduct monitor and evaluate, community mobilization and capacity building activities in District
- Bachelor Degree with min. 15 years working of exp. ( preferably in Health Sector/Public Health; maternal, newborn and child health )
- Master Degree with min. 10 years working of exp. ( preferably in Public Health/Public Health; maternal, newborn and child health )
- Experience in facilitation and advocacy to various levels of stakeholders to the level of policymakers ( public policy with min. 3 years ).
- Experience of working with international and national organizations and government agencies at the provincial level preferably for advocacy projects
- Strong organizational, interpersonal & communication skills
- Ability to work independently; with little or no direct supervision at various times
- Report Writing
- Ability to work well under unstable security environments, and/or administrative and programmatic pressures.
- Understanding and previous use of a Windows-based computer system and applications such as Microsoft Word, Excel, Outlook; and PowerPoint.
- Work-based and Home-based in district level (relocation NOT available)
Location: South Sulawesi
Overview:
- The Provincial Program Manager (PPM) will responsible for the day to day management of activities for a large maternal and newborn health program. The PPM will participate in contributing to strategic planning, lead work plan development, facilitate technical discussions.
- Develop work plan, detailed implementation plan and budget for provincial and district level activities in liaison with technical advisors, Provincial Team Leader, Finance and Administrative Officer, and Jakarta-based program staff
- Mentor, support, supervise project support staff to align their efforts with program goals
- Work collaboratively with project and finance staff to prepare and track the progress of project and activity budgets
- Contribute to the monitoring and evaluation of program activities to ensure that targets are met
- Actively participate in strategic planning meetings at the national, provincial, and district levels
- Monitor the efficiency and effectiveness of the work of short-term consultants
- Contribute to quarterly and annual reports, as requested
- Upload documents into Jhpiego and knowledge management sites (e.g., library)
- Coordinate and/or represent the project team in professional circles through meetings, conferences, and presentations
- Bachelor’s degree in health, education, or related field; Master’s degree preferred
- Minimum 10 years’ experiences in program development and project management with international development organizations
- Experience in maternal and newborn health preferred
- Strong ability to work and communicate within a team, results-oriented, and good decision-making skills
- Experience in public speaking and professional presentations
- Comfortable with a team approach to programming and the ability to manage several major activities simultaneously
- Demonstrated excellence in oral and written Indonesian language; English language proficiency preferred
- Ability to work independently and to exercise independent judgment
- Ability to ensure adherence to applicable laws and regulations
- Demonstrated ability to exercise confidentiality and professionalism
Location: Tangerang (Banten Province)
Overview:
- The Program Coordinator will provide administrative support for program teams in Indonesia. S/he will work closely with Advisors, Program Managers, and Finance staff to ensure close adherence to Jhpiego’s agreed-upon work plans and overall scope of work.
- Assists Program Manager teams and work closely with finance staff in developing activity budget
- Coordinates meeting, workshop and training, including preparing logistic for participants
- Coordinates with advisors, program managers and finance staff in disbursement need based on activity budget
- Prepares travel authorization for staff, consultants and counterparts for activities and workshops
- Assists in transportation and hotel arrangement for staff, consultants and counterparts for their visit activities
- Work closely with finance staff in processing and reconciling of invoices and payment documentation
- Performs other duties as assigned by Program Manager teams and other technical team members
- Diploma in secretarial, administration or other related fields, with min 2 – 3 years experience in administration
- Strong ability to work and communicate within a team
- Practices knowledge of finances is an advantage
- Demonstrated excellence in oral and written Indonesian language; English language proficiency preferred
- Computer skills demonstrating incompetency in Microsoft office: Excell, MS word and Powerpoint
- Ability to work independently and to exercise independent judgment
- Ability to ensure adherence to applicable laws and regulations
- Demonstrated ability to exercise confidentiality and professionalism
- Ability to work under pressure, priorities, schedule and balance workloads in the face of conflicting and uneven demands
Location: Asahan (North Sumatra) Tegal (Central Java) Banyumas (Central Java) Bandung (West Java)
Overview:
- The Expanding Maternal and Neonatal Services (EMAS) project is a five-year USAID-funded project that seeks to reduce maternal and newborn mortality in Indonesia. It focuses on improving the quality of emergency obstetric and newborn care provided by hospitals and Puskesmas and on strengthening referral systems that transfer sick mothers and newborns between facilities. EMAS works in 30 districts/cities across 6 provinces.
- The Quality Improvement Coordinator will coordinate and provide support to all EMAS health facility activities at the district level. He/she will work closely with the District Facilitator, Provincial Clinical Mentors, Referral Services Coordinator, M&E Officer, and the EMAS clinical mentoring teams to support health facilities to assess their progress, develop action plans, and take action. He/she will also assist the facilities to utilize tools to ensure quality maternal and newborn services and patient satisfaction. The Quality Improvement Coordinator will also assist the District Facilitator to represent EMAS quality improvement efforts to the hospitals/puskesmas, District Health Office, Pokja, and Bupati office. A key aspect of this position is strong teamwork with all members of the EMAS district and provincial team.
- Coordinate EMAS activities in facilities, including site visits by EMAS clinical advisors and mentoring teams, donors, and visiting doctors.
- Follow up on action plans developed during mentoring visits to ensure that progress is being made by the facilities.
- In conjunction with facility staff, organize and equip EMAS maternal and neonatal facilities according to EMAS specifications and activities.
- Work with EMAS clinical mentors to track and report on progress of EMAS clinical activities including completion of dashboards and performance of mortality audits.
- Collect clinical performance data from each EMAS target facility on a monthly basis to submit to EMAS M&E officers in the province.
- Maintain EMAS clinical decision support tools in coordination with facility staff to maximize use and to identify barriers that impede their use.
- Together with the Referral Systems Coordinator, assist in the development of Perjanjian Kerjasama amongst health facilities in the district.
- Support the District Team Leader to introduce and monitor the use of referral Performance Monitoring tools with DHO teams.
- Collaborate with Provincial ICT specialist to ensure that the Referral Exchange system (SIJARIEMAS) is functional within Emergency rooms (general, maternal and neonate).
- Disseminate results of Referral Exchange system (Sijariemas) with facility staff to ensure follow up/problem-solving.
- Oversee the development and use of service charters in each facility.
- Monitor the development and use of patient feedback mechanisms.
- Promote midwife participation in SMS-based learning approaches (SIPPP).
- Develop and maintain excellent relationships with colleagues and partners at health facilities and District/City health office.
- Contribute to quarterly/annual plans and reports as directed
- Medical or Public Health Background, preferably doctor, midwife, or nurse
- Experience and comfortable working in hospitals and Puskesmas
- Ability to analyze, troubleshoot, tackle and report on problems in coordination with a multi-disciplinary team
- Experience collecting, analyzing and contextualizing clinical data
- Ability to work in a complex environment with multiple tasks, short deadlines and pressure to perform.
- Demonstrated ability to take initiative and work within a team
- Strong interpersonal writing and oral presentation communication skills in both Bahasa Indonesian and in English
- Experience working with international non-profit organizations
- Ability and willingness to travel to designated facilities within the district as needed
Email address: hr-id@jhpiego.org
Closing date: May 30th, 2014
Only short-listed applicants will be contacted.
