SNV Indonesia Vacancy: Logistic Assistant & Receptionist, Jakarta

SNV Netherlands Development Organisation

 

SNV is a not-for-profit international development organisation. Founded in the Netherlands nearly 50 years ago, we have built a long-term, local presence in 38 of the poorest countries in Asia, Africa and Latin America. Our global team of local and international advisors work with local partners to equip communities, businesses and organisations with the tools, knowledge and connections they need to increase their incomes and gain access to basic services – empowering them to break the cycle of poverty and guide their own development.

 

To support its operation, SNV is now seeking a highly qualified national candidate to fill in the position of Logistics Assistant/Receptionist to be based in our Jakarta Office.

 

Detailed responsibilities are below:

1. Logistics and Travel
   1. Responsible for the procurement of goods and services as per approved purchase request
   2. Prepare tender process and selection of vendors (if applicable) for routine purchase of goods and services such hotels, travel agents, stationary etc.
   3. Assist in preparation of meetings and workshops
   4. Assist in processing travel and work visas for national and international staff
   5. Maintain an adequate inventory of office supplies, office sundries and monitor the use of supplies and equipment to ensure necessary office stationary and supplies are available and functionning for normal use
   6. Keep records of office inventory and furniture
   7. Manage travel arrangements for all staff and maintain an up-dated travel record
   8. Manage the use of SNV vehicles
2. Administration
   1. Maintain the general filing system and file all correspondence in accordance with SNV Indonesia project management guidelines
   2. Arrange document translation and interpreters as required
   3. Manage petty cash fund and petty cash register
   4. Provide secretarial and administrative support to the Country Director Indonesia
3. Perform receptionist function
   1. Handle incoming and outgoing communication (telephone, fax, courier, documents)
   2. Greet, assist and/or receive all direct visitors
4. Supervise support staff (Office Assistant, Driver, Courier)
    
   Candidate profile

• 3 to 5 years of relevant experience in Administration and Logistics function or similar
• Strong interpersonal skills
• Ability to maintain good relationships with vendors/suppliers
• Good negotiation and coordination skills.
• Self-motivated and organized
• Ability to work independently and with the team
• Willingness to work a flexible schedule
• Initiative and creative in solving problems
• Good command of spoken and written English, fluent in Bahasa Indonesia

Duty station: Jakarta

 

Contract duration: 1 year consultancy contract with the possibility of extension.

 

Desired start date: As soon as possible.

 

How to apply?

Please send your application letter describing how you meet the candidate profile and CV, together with an indication of your current salary and compensation package with Logistic Assistant cum Receptionist in the title to jobsindonesia@snvworld.org by 17 March 2014.

 

For more information on SNV please refer to our website: www.snvworld.org

 

We do not appreciate third-party mediation based on this advertisement.