Scope of Work
SAF/Grants Manager
I. Overview
Chemonics International was founded in 1975 and is one of the largest U.S.
consulting firms providing
expertise in developing and emerging-market countries for initiatives financed by the U.S. Agency
for International Development.
II. Position
Name
Special Activities Fund (SAF)/Grants
Manager
III. General
Responsibilities
The SAF/Grants Manager will at all
times adhere to and act according to the Chemonics Professional Code of Ethics
(“Living Our Values”) and will make the principles of the Code a part of the
project’s culture and standard operating procedures. The SAF/Grants
Manager also
should be ready to
undertake other project duties as required by the COP and DCOP, if needed.
IV. Specific
Duties:
·
Supervise the design and production of a SAF management and grants
manual.
·
Ensure the proper preparation and execution of grant documents and disbursements
in line with USAID procedures.
·
Solicitation process: review existing processes and provide guidance to
new staff on the documentation associated with competition including RFA, APSs,
and RFPs, evaluation criteria, evaluation committee notes, etc.
·
Pre-award responsibility determination: review existing processes and
provide guidance on the pre-award responsibility determination processes and
documentation including reference checks, organizations’ formal registration,
applicant’s audited financial statements, copies of grantees’ and
subcontractors’ policies, and procedures, etc.
·
Review award files to make sure they contain the critical elements of
awarding the grant or subcontract including signed certifications, memorandum
of negotiation, Mandatory and Required as Applicable Standard Provisions,
environmental impact assessments, marking and branding strategies and plans,
etc. Train staff in developing and managing these elements to Chemonics and
USAID regulations and standards.
·
Financial management process: review existing processes and provide
guidance in the financial management processes associated with managing grants
and subcontracts including review of monthly financial reports, letter of
credit procedures, verifying cost share and program income, the process for
conducting audits, etc.
·
In collaboration with Procurement Manager review the guidance on how
grantees and subcontractors handle procurement including source, origin, and
nationality issues and disposition of equipment as well as provide best
practices on how to assist the grantees in these processes.
·
Train field office staff involved with grants and subcontracts including
technical staff, accounting/finance staff, and grants and subcontract
management staff to confirm that there is a shared understanding of roles and
responsibilities. Coordinate closely with the M&E Specialist on reporting
requirements and how grantees and subcontractors are contributing to the PMP
and M&E plan.
·
Build results and results frameworks into grantees and assess grantees’
capabilities and advise them on how to enhance their performance.
·
Analyze, assess, and assist with budgetary and financial aspects of
grants and payment of invoices.
·
Serve as an effective liaison between project staff and local grantees;
ensure that they are provided with suitable technical advice and assistance to
complete their deliverables.
·
Work closely with the Chief of Party, USAID, and other team members on
all matters relating to local grants.
V. Qualifications
·
Bachelor’s degree is required; Master degree in economics or accounting preferred
·
At least 5-7 years of professional experience, including project
management experience in grants management and subcontracting.
·
Practical experience in collaborating with non-governmental
organizations and government ministries on transparency issues, international
standards and sustainable development is strongly preferred.
·
Experience in economic development a plus, especially when combined with
demonstrable experience in coordinating the activities of multinational,
national, public, and private stakeholders.
·
Written and verbal fluency in English is required.
·
Strong inter-personal and communication skills required.
VI. Reporting
The Grants/SAF Manager will report directly to the
Chief of Party. S/he will
prepare written progress reports on a weekly and quarterly basis that
demonstrate the status of project activities toward expected results, as well
as other reports as required.
Interested applicants for this position are
requested to send a cover letter and resume to us.chemonics@gmail.com no
later than 15 March 2014. Please indicate the position in
the subject line. Only the strongest candidates will be contacted. No
telephone inquiries.
