Cowater International is an Ottawa-based Canadian management consulting
firm specializing in international development. We work primarily on
projects funded by international finance institutions; you can learn more about
us at www.cowater.com.
We are currently seeking to recruit a Temporary
Administrative Assistant, Jakarta-based to provide
assistance for a DFATD-funded project to support Indonesia’s Islands of Integrity Program for
Sulawesi (SIPS).
Main
Responsibilities
Reporting to the Finance and Administration
Manager in Jakarta, the Administrative Assistant will provide various forms of
administrative assistance to ensure that the SIPS regional and field office
administrative systems and facilities function in an efficient, effective and
dependable fashion.
Key responsibilities will
include:
· Ensure establishment and maintenance of efficient administrative
systems including filing, IT systems, inventory and other administrative
related matters;
· Keep in contact with Cowater HQ for administrative, procurement and
other matters;
·
Maintain accurate and
up-to-date inventory of project physical resources;
· Conduct in-house translation and drafting of letters to be sent out
to related government offices;
· Arrange for air and local travel and hotel accommodations for the
SIPS Canadian and Indonesian consultants;
· Provide administrative and logistical assistance for Jakarta and
field-based capacity development activities (training, seminar events, short
courses) ;
· Administer petty cash and prepare Petty Cash Reports;
· Oversee procurement/purchasing activities for goods and equipment in
close contact with the Finance and Administration Manager;
· Coordinate project security procedures for project-owned resources;
· Undertake other duties upon request of the Project Director and Finance and Administration
Manager.
Qualifications:
·
Minimum
diploma or Bachelors Degree in Administration or Management;
·
Ability
to communicate in English both spoken and written is essential;
·
Ability
to operate standard computer programs (Window, Excel, Outlook & Internet,
PowerPoint);
·
Ability
to build and work in teams;
·
Minimum
5 years experience in secretarial, administration area and finance (accounting)
& procurement;
·
Demonstrated
ability to promote and initiate work processes and complete given assignments
with minimum supervision;
·
Trustworthiness,
integrity, good analytical thinking and attention to detail;
·
Ability
to work under pressure and tight deadlines;
Interested candidates should submit the
application to: hikmatul.pasaribu@sips.or.id
please
highlighting
your relevant qualifications for the positions with a complete CV
attached, include salary history and 3 references. All applications are
appreciated, but only suitably qualified candidates will be contacted.
Female
candidate is encourage to apply. The closing date for application is April
4 2014 at 5:00 p.m. WIB
